Batch hides sensitive data or text from a Word document
Kutools for Word
When using Word to draft documents such as financial reports, legal briefs, or collaboration agreements, you may want to redact sensitive data like company names or figures before sharing or publishing them online, to prevent data leakage. Manually identifying and hiding this information can be time-consuming and prone to errors. To solve this, Kutools for Word developed the AI Data Redaction feature, which leverages AI to automatically redact or replace sensitive data in bulk, helping you protect privacy more efficiently.
What AI Redaction Does:
- ✅ One-click automatically identifies and lists types of sensitive data like amounts, IDs, names, and addresses.
- ✅ Allows manual addition of custom sensitive data categories and lists words based on those categories.
- ✅ Highlights selected sensitive words, with real-time updates to the document when words are deselected for easier review.
- ✅ Offers one-click redaction of all selected words, creating a new document with redactions while preserving the original.
- ✅ Provides multiple color options for redaction.
How AI Redaction Work:
Step 1. Open the document you want to hide the sensitive information
Step 2. Enable the AI Redaction feature
Click Kutools AI tab or Kutools tab, and select AI Redaction.
Step 3. Complete the AI Settings
If you are the first time to use the AI Redaction feature, after selecting AI Redaction, the AI Settings window pops out for you to select the AI provider, enter the API key and choose the model. Click Save button to activate the AI Redaction pane.
Step 4. Confirm processing
A dialog will pop up to confirm sending the document to AI for redaction. Click 'Yes' to proceed or 'No' to exit."
Step 5. Analyze sensitive data
AI Redaction automatically detects and lists sensitive data types and the related sensitive data in your document.
Click Plus button 
to add new types. Click Minus button 
to remove selected ones. Alternatively, tick the types you want to use for listing sensitive data.
If you want AI to reanalyze all sensitive types, untick Select All Types, then click Reanalyze button 
to redetect the sensitive data.
Step 6. Select data to mark
Choose the information to hide, and it will be visually marked in the document.
More Options
Enable Selection Mode: Click this icon to unmark all identical data you select.
Clear All Marks: Click this icon to remove all markings.
Choose Marking Color: Click this icon to select a color for highlighting sensitive data.
Enable Selection Mode: Click this icon to unmark all identical data you select.
Clear All Marks: Click this icon to remove all markings.
Choose Marking Color: Click this icon to select a color for highlighting sensitive data.Step 7. Apply the marking
If satisfied with the redaction, click Apply. A dialog will pop up notifying you that the document will be saved. Click Yes.
A new document is generated with sensitive data hidden. Review both the redacted and original documents side by side to ensure accuracy.
Step 8: Save the new document
If the redacted content is accurate, save the file securely.
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