How to find and replace multiple words at the same time in a Word document?

Finding and replacing words in a Word document is a common task, especially when you need to make consistent changes throughout a lengthy document. However, if you need to find and replace multiple words simultaneously, doing it one by one can be time-consuming. Fortunately, there are efficient ways to accomplish this task.

In this tutorial, we will show you how to find and replace multiple words at the same time in a Word document using two methods:

Find and replace multiple words at the same time in Word with VBA
Easily find and replace multiple words at the same time in Word with an amazing feature

Find and replace multiple words at the same time in Word with VBA

Please do as follows to find and replace multiple word at the same time in a Word document.

1. Open the Word document you want to find and replace multiple words at the same time, then press the Alt + F11 keys to open the Microsoft Visual Basic for Applications window.

2. In the Microsoft Visual Basic for Applications window, click Insert > Module. Then copy below VBA code into the Module window.

VBA code: Find and replace multiple words at the same time in Word

Sub FindAndReplaceMultiItems()
'Update by ExtendOffice 2018/10/25
    Dim xFind As String
    Dim xReplace As String
    Dim xFindArr, xReplaceArr
    Dim I As Long
    Application.ScreenUpdating = False
    xFind = InputBox("Enter items to be found here, separated by comma: ", "Kutools for Word")
    xReplace = InputBox("Enter new items here, separated by comma: ", "Kutools for Word")
    xFindArr = Split(xFind, ",")
    xReplaceArr = Split(xReplace, ",")
    If UBound(xFindArr) <> UBound(xReplaceArr) Then
        MsgBox "Find and replace characters must be equal.", vbInformation, "Kutools for Word"
        Exit Sub
    End If
    For I = 0 To UBound(xFindArr)
        Selection.HomeKey Unit:=wdStory
        With Selection.Find
            .ClearFormatting
            .Replacement.ClearFormatting
            .Text = xFindArr(I)
            .Replacement.Text = xReplaceArr(I)
            .Format = False
            .MatchWholeWord = False
        End With
        Selection.Find.Execute Replace:=wdReplaceAll
    Next
    Application.ScreenUpdating = True
End Sub

3. Press the F5 key to run the code.

4. In the first Kutools for Word dialog box, enter the multiple words you will find and replace into the textbox, and separate them with comma, then click the OK button. See screenshot:

5. In the second Kutools for Word dialog box, enter the new words you will replace with (these words also need to be separated by commas), and then click the OK button.

Note: In this case, all “KTE” in this document will be replaced with “New”, and “KTO” and “KTW” will be replaced with “Test” and “Finish”. Please change them to your needs.

Easily find and replace multiple words at the same time in Word with an amazing feature

1. Launch the Microsoft Word application, click Kutools Plus > Batch Find and Replace.

2. In the Batch Find and Replace window, please configure as follows.

• 2.1 click the button > Add File or Add Folder to add one or more documents in which you will find and replace multiple words.
  
• 2.2 Click the Add row button to insert the find and replace fields. If you want to find and replace three different texts at the same time, please create three rows.
• 2.3 In each row, enter the existing words you will replace with a new one in the Find column, and then enter the new words into the Replace column.
• 2.4 Specify the Search Type for each row.
• 2.5 In the Find in column, choose where to apply the find and replace. It includes Main document, Header and Footer in this section. You can choose one of them, two of them or all of them based on your needs.
• 2.6. Click the Replace button to start the operation. See screenshot:

Then the specific words are replaced in selected documents at the same time.

Tip: You can highlight the result with background color by specifying certain color in the Highlight column for a row.

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