How to change the author name for comment in Word
This article is talking about changing the default author name for comments, or changing the existing author name in a document to a new one. Please try the below two methods.
Change the comments' author name for future use
Change the existing comments' author name of a document
Change the comments' author name for future use
If you want to change the comment’s author name for future use, please change the User Name in Word Options window.
1. In an opened Word document, click File > Options. In the Word Options window, make sure you are locating in the General tab, change the name in the User name box as below screenshot shown, and finally click the OK button.
Now you have changed the default user name for comments in Word document.
Change the existing comments' author name of a document
If you have received a document with lots of comments, and you want to change all comments' author names to a certain one, the following VBA code will do you a favor.
1. Select the range contains comments or select the whole document you will change the author names by pressing the Ctrl + A keys, press the Alt + F11 keys to open the Microsoft Visual Basic for Applications window.
2. In the opening Microsoft Visual Basic for Applications window, click Insert > Module. Then copy below VBA code into the Module window.
VBA code: Change the existing comments' author name of document
Sub ChangeCommentAuthor()
'Updated by EntendOffice 20181112
Dim I As Long
Dim xNewName As String
Dim xShortName As String
If Selection.Comments.Count = 0 Then
MsgBox "No comments in your selection!", vbInformation, "KuTools for Word"
Exit Sub
End If
xNewName = InputBox("New author name?", "KuTools for Word")
xShortName = InputBox("New author initials?", "KuTools for Word")
If xNewName = "" Or xShortName = "" Then
MsgBox "The author name/initials can’t be empty.", vbInformation, "Kutools for Word"
Exit Sub
End If
With Selection
For I = 1 To .Comments.Count
.Comments(I).Author = xNewName
.Comments(I).Initial = xShortName
Next I
End With
End Sub3. Press the F5 key to run the code. In the opening Comments Author Name dialog box, enter the new author name into the textbox and click the OK button.
4. In the next opening Comments initials dialog box, enter the initials as you need and click the OK button.
Then all comments’ author names in selected range are changed to the specified one immediately as below screenshot shown.
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