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How to batch convert multiple Word documents to PDF files

Author: Siluvia Last Modified: 2025-04-18

It is easy to convert a single Word document to a PDF using the Save As feature in Word. But what if you need to convert all Word documents in a folder into separate PDF files at once? This guide will show you how to batch convert multiple Word documents to PDF files in Word.

Batch convert multiple Word documents to PDF files with VBA
Batch convert multiple Word documents to PDF files with Kutools for Word

 

Batch convert multiple Word documents to PDF files with VBA

The following VBA code allows you to quickly convert all Word documents in a folder to PDF files at once. Follow these steps:

  1. In Word, press Alt + F11 to open the Microsoft Visual Basic for Applications window.
  2. In the editor, click "Insert" > "Module", then copy and paste the following VBA code into the module window. 
    Sub ConvertWordsToPdfs()
'Updated by Extendoffice 20181123
    Dim xIndex As String
    Dim xDlg As FileDialog
    Dim xFolder As Variant
    Dim xNewName As String
    Dim xFileName As String
    Set xDlg = Application.FileDialog(msoFileDialogFolderPicker)
    If xDlg.Show <> -1 Then Exit Sub
    xFolder = xDlg.SelectedItems(1) + "\"
    xFileName = Dir(xFolder & "*.*", vbNormal)
    While xFileName <> ""
        If ((Right(xFileName, 4)) <> ".doc" Or Right(xFileName, 4) <> ".docx") Then
            xIndex = InStr(xFileName, ".") + 1
            xNewName = Replace(xFileName, Mid(xFileName, xIndex), "pdf")
            Documents.Open FileName:=xFolder & xFileName, _
                ConfirmConversions:=False, ReadOnly:=False, AddToRecentFiles:=False, _
                PasswordDocument:="", PasswordTemplate:="", Revert:=False, _
                WritePasswordDocument:="", WritePasswordTemplate:="", Format:= _
                wdOpenFormatAuto, XMLTransform:=""
            ActiveDocument.ExportAsFixedFormat OutputFileName:=xFolder & xNewName, _
                ExportFormat:=wdExportFormatPDF, OpenAfterExport:=False, OptimizeFor:= _
                wdExportOptimizeForPrint, Range:=wdExportAllDocument, From:=1, To:=1, _
                Item:=wdExportDocumentContent, IncludeDocProps:=True, KeepIRM:=True, _
                CreateBookmarks:=wdExportCreateNoBookmarks, DocStructureTags:=True, _
                BitmapMissingFonts:=True, UseISO19005_1:=False
            ActiveDocument.Close
        End If
        xFileName = Dir()
    Wend
End Sub
    Module window with the above code pasted
  3. Press F5 to run the code.
  4. A Browse dialog will pop up. Select the folder containing the Word documents you want to convert to PDFs, and click "OK".
    Browse dialog box

All Word documents in the selected folder will be converted to separate PDF files.

All Word documents in the selected folder are converted to separate PDF files

Batch convert multiple Word documents to PDF files with Kutools for Word

If VBA code is hard to handle, you can try the "Convert documents" utility of Kutools for Word. This tool simplifies the process, making it more accessible and efficient compared to manual methods in Word.

Kutools for Word, equipped with AI 🤖, offers over 100 handy features to simplify your tasks.
  1. Click "Kutools Plus" > "Doc/Docx".
    Doc/Docx button on the Kutools Plus tab on the ribbon
  2. In the "Document Format Converter" window, follow these steps:
    1. Select "Convert docx to pdf" from the "Format Convert" drop-down menu.
    2. Click Add button to add documents:
      Add menu
      • Choose "Files" to add individual documents.
      • Choose "Folder" to add all documents from a specific folder.
    3. By default, PDF files will be saved to the same location as the source files. To change the location, click the "Browse" button Browse button and choose a new destination.
    4. Optionally, check the "Delete source files after conversion" box to remove the original files after the PDFs are created.
    5. Optionally, check the "Keep the modified date of original files" box to retain the original file metadata.
    6. Once all settings are complete, click "OK".
    Document Format Converter window

Now, all .docx format documents have been successfully converted to PDF files.

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