How to remove all empty paragraphs in Word?
Empty paragraphs in a Word document can make it look messy and unprofessional. These unwanted blank spaces often appear due to formatting issues or when copying text from other sources. Manually removing each empty paragraph can be tedious, especially in long documents. Fortunately, there are efficient ways to quickly remove all empty paragraphs from your document.
In this tutorial, we'll show you how to eliminate these empty paragraphs in Word, making your document cleaner and easier to read.
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Remove all empty paragraphs with Find and Replace function
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No one likes to spend huge time in removing all empty paragraphs one by one. The Find and Replace function in Word is commonly used as long as we know that empty paragraph symbol can be found as Paragraph Mark in Find What field.
1. Click Home > Replace to enable this utility.
2. Click More>> button to pop up more options. See below screenshot:
3. Place the cursor in the Find What field, and select the Paragraph Mark from the Special pull-down menu.
4. After select Paragraph Marks, there will be a “^p” mark showing in the Find What field.
5. Enter “^p” to make “^p^p” in the Find What field and click Replace All.
Notes:
The “^p” will remove not only all empty paragraphs, but also all paragraph marks in the documents to leave all text too close in one paragraph.
The “^p^p” will only remove all empty paragraphs (empty paragraph marks).
Remove all empty Paragraphs using VBA
If you would like to use Macro working with a word document, the VBA code is also available for you to remove all empty paragraphs in word.
1. Press “Alt-F11” to open the Microsoft Visual Basic for Application window.
2. Click Module on the Insert tab, copy and paste the following VBA code into the Module window.
The VBA code of removing empty paragraphs:
Sub Deleemptyparagraphs()
Selection.Find.ClearFormatting
Selection.Find.Replacement.ClearFormatting
With Selection.Find
.Text = "^p^p"
.Replacement.Text = ""
.Forward = True
.Wrap = wdFindContinue
.Format = False
.MatchCase = False
.MatchWholeWord = False
.MatchByte = False
.MatchAllWordForms = False
.MatchSoundsLike = False
.MatchWildcards = False
.MatchFuzzy = False
End With
Selection.Find.Execute Replace:=wdReplaceAll
End Sub4. Click Run Macro 
on the Run tab.
Remove all empty paragraphs with Kutools for Word
To remove all empty paragraphs in word, the built-in feature requires a few steps, while the Macro seems too complicated to understand. Is there a simpler way to help us remove all empty paragraphs quickly in word? Yes, Kutools for Word is your best solution.
1. Please apply this utility by clicking Kutools > Empty Paras > Remove Empty Paragraph Marks. See screenshot:
2. After clicking Remove Empty Paragraph Marks, all empty paragraphs will be removed from the whole document.
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Note: If you need to remove empty paragraphs from a specific section of your document, Kutools for Word can assist. For more details, visit our Remove Empty Paragraphs page.
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