Skip to main content

Kutools for Office β€” One Suite. Five Tools. Get More Done.

How to save and insert AutoText entries in Word quickly?

Author Amanda Li Last modified

AutoText can contain a few letters, words, sentences, or paragraphs you frequently use. If you do not want to waste time retyping the same content, AutoText is an excellent way to insert frequently used text into a document efficiently. This tutorial introduces two methods to save and insert AutoText entries in Word.

Save and insert AutoText entries with Quick Parts

Save and insert AutoText entries with Kutools for Word

Recommended Productivity Tools for Word

Kutools for Word: Integrating AI πŸ€–, over 100 advanced features save 50% of your document handling time.Free Download

Office Tab: Introduces the browser-like tabs to Word (and other Office tools), simplifying multi-document navigation.Free Download


Save and insert AutoText entries with Quick Parts

You can use the Quick Parts feature to save and insert AutoText entries by following these steps:

  1. Select the text you want to save as an AutoText entry.
  2. Click Insert > Quick Parts > AutoText > Save Selection to AutoText Gallery.
    Save Selection to AutoText Gallery option on the ribbon
  3. In the Create New Building Block dialog box, configure your AutoText entry and click OK.
    Create New Building Block dialog box
  4. The text is now saved as an AutoText entry and listed in the AutoText section of Quick Parts. To insert the saved AutoText entry, go to AutoText under Quick Parts and click the entry. The saved text will be inserted into the document.
    The selection listed in the AutoText list

Note: This method can be tedious if you need to save multiple selections or insert AutoText frequently, as you must navigate through Quick Parts each time. In such cases, consider using the below method.

Office Tab: Brings tabbed interfaces to Word, Excel, PowerPoint...
Navigate through documents using Office Tab
Enhance your workflow now.      Learn More about Office Tab       Free Download

Save and insert AutoText entries with Kutools for Word

Using Kutools for Word, you can manage AutoText more efficiently without repetitive steps. The AutoText Pane makes it easy to save, list, and insert AutoText entries.

Kutools for Word, equipped with AI πŸ€–, offers over 100 handy features to simplify your tasks.
  1. Click Kutools > AutoText.
    AutoText option on the Kutools tab
  2. The Kutools Pane opens on the left side of the Word interface with the AutoText tab activated:
    • To save selected text as AutoText:
      1. Select the text you want to save as an AutoText entry.
      2. Click the Add button in the AutoText Pane.
      3. In the pop-up dialog, configure your AutoText and click OK to save the entry to the AutoText Pane.
        Steps to add an AutoText entry
    • To insert an AutoText entry quickly in Word:
      1. Place your cursor where you want to insert an AutoText entry.
      2. Click an AutoText entry in the AutoText Pane to insert it into the document (see Mark 1 in the below screenshot).
      3. Alternatively, you can insert an AutoText entry as rich text, plain text, or a picture (see Mark 2).
        AutoText entry list

For more details about the AutoText Pane in Kutools for Word, visit our AutoText feature page.

Kutools for Word is the ultimate Word add-in that streamlines your work and boosts your document processing skills. Get It Now!

Best Office Productivity Tools

Kutools for Word - Elevate Your Word Experience with Over 100 Remarkable Features!

πŸ€– Kutools AI Features: AI Assistant / Real-Time Assistant / Super Polish (Preserve Format) / Super Translate (Preserve Format) / AI Redaction / AI Proofread...

πŸ“˜ Document Mastery: Split Pages / Merge Documents / Export Selection in Various Formats (PDF/TXT/DOC/HTML...) / Batch Convert to PDF...

✏ Contents Editing: Batch Find and Replace across Multiple Files / Resize All Pictures / Transpose Table Rows and Columns / Convert Table to Text...

🧹 Effortless Clean: Sweap away Extra Spaces / Section Breaks / Text Boxes / Hyperlinks / For more removing tools, head to the Remove group...

βž• Creative Inserts: Insert Thousand Separators / Check Boxes / Radio Buttons / QR Code / Barcode / Multiple Pictures / Discover more in the Insert group...

πŸ” Precision Selections: Pinpoint Specific Pages / Tables / Shapes / Heading Paragraphs / Enhance navigation with more Select features...

⭐ Star Enhancements: Navigate to Any Location / Auto-Insert Repetitive Text / Toggle Between Document Windows / 11 Conversion Tools...

🌍 Supports 40+ Languages: Use Kutools in your preferred language – supports English, Spanish, German, French, Chinese, and 40+ others!

Kutools and Kutools Plus tabs on the Word Ribbon
πŸ‘‰ Want to try these features? Download Kutools for Word now! πŸš€
 

✨ Kutools for Office – One Installation, Five Powerful Tools!

Includes Office Tab Pro Β· Kutools for Excel Β· Kutools for Outlook Β· Kutools for Word Β· Kutools for PowerPoint

πŸ“¦ Get all 5 tools in one suite | πŸ”— Seamless integration with Microsoft Office | ⚑ Save time and boost productivity instantly

Best Office Productivity Tools

Kutools for Word - 100+ Tools for Word