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How to insert multiple rows into a table in Word?

Author Amanda Li Last modified

We may be familiar with inserting a row into a table. Is there an easy way to insert multiple rows into a table at once in word? Yes, the tricks below is to select the appropriate number of rows in a table before inserting.

Insert rows by right-clicking menu

Insert rows by clicking Insert on the Layout tab

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Insert rows by right-clicking menu

The most quickly and simplest way to insert multiple rows into a table in Word is right click. Here take Table A for example. See screenshot:

A table in a document

Step 1. If you want to insert two rows above the first row into Table A, you should highlight the first row and the second row, and right click to select Insert. See screenshot:

First and second rows highlighted, right-clicked to select Insert> Insert Rows Above

Step 2. After clicking Insert, select Insert Rows Above, it will insert two rows above the first row into Table A. See screenshots:

The original table
Arrow
The table with two rows added above

Insert rows by clicking Insert on the Layout tab

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In additions to insert multiple rows by right click, applying Insert in Layout to get it done is also a good choice. Here also take Table A for instance.

Step 1. If you want to insert three rows below the third row into Table A, please select the first three rows, and apply utility by clicking Layout > Insert Below in the Rows and Columns group. See screenshot:

The table with first three rows selected, and the Insert Below button on the Layout tab on the ribbon

Step 2. After clicking Insert Below, it will insert three new rows below the third row into Table A, see screenshot:

Three new rows inserted below the selected rows

Step 3. Select two of the inserted new rows, and click Insert Below/Insert Above under Layout tab, it will insert tow new rows into Table A again. See screenshots:

The table with two rows selected, and the Insert Above button on the Layout tab on the ribbon

You can see the result as shown as below:

The original table
Arrow
The table with rows added

Note: If the existing table rows are less than the rows you want to insert, you can repeat this operation until you insert enough rows into the table. Meanwhile, you also can use the same way to insert multiple columns. Moreover, if you want to insert row, you just need to put the cursor on one row and apply the utility without selection.

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