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Sum values based on column or both column and row

Author: Siluvia Last Modified: 2021-12-01

This tutorial provides different formulas based on the SUMPRODUCT function to help you sum values based on a column header, and sum values based on both column and row criteria.

How to sum values based on column header?
How to sum values based on both column and row criteria?

How to sum values based on column header?

Let’s look at the following example, there is a products’ monthly sales table in range B4:H10, to sum only the sales in the month “Mar”, you can do as follows.

Generic Formulas

=SUMPRODUCT((columns)*(column_headers=column_heading))

Arguments

Columns: The range of columns (excluding the headers) that you want to sum only the specific one. In this example, it is the range C5:H10;
Column_headers: The header range that you want evaluated by the column_heading. Here it is C4:H4;
Column_heading: The heading used to define which cells in column_headers will be summed.

How to use this formula?

Select a blank cell, copy or enter the formula below into it and press the Enter key to get the result.

=SUMPRODUCT((C5:H10)*(C4:H4=J5))

Note: In the formula, J5 is the cell reference to the specific column heading. You can type the column heading directly into the formula and enclose it in double-quotes.

=SUMPRODUCT((C5:H10)*(C4:H4="Mar"))

Explanation of the formula

=SUMPRODUCT((C5:H10)*(C4:H4=J5))

The SUMPRODUCT function matches all instances of the column heading “Mar” and sums them.

How to sum values based on both column and row criteria?

This section will guide you how to sum values based on both the column and row headings in Excel.

As shown in the screenshot below, to sum all sales for “KTE” in the month “Mar”, you can do as follows.

Generic formula

=SUMPRODUCT((columns)*(column_headers=column_heading)*(row_headers=row_heading)

Arguments

Columns: The range of columns (excluding the headers) that you want to sum only the specific one. In this example, it is the range C5:H10;
Column_headers: The column header range that you want evaluated by the column_heading. Here it is C4:H4;
Column_heading: The column heading used to define which cells in column_headers will be summed.
Row_headers: The row header range that you want evaluated by the row_heading. Here it is B5:B10;
Row_heading: The row heading used to define which cells in row_headers will be summed.

How to use this formula?

Select a blank cell, copy or enter the formula below into it and press the Enter key to get the result.

=SUMPRODUCT((C5:H10)*(C4:H4=J5)*(B5:B10=K5))

Explanation of this formula

=SUMPRODUCT((C5:H10)*(C4:H4=J5)*(B5:B10=K5))

C4:H4=J5: Here checks if each cell in C4:H4 equal to Mar, and returns an array of TRUE and FALSE like this {FALSE;FALSE;TRUE;FALSE;FALSE;FALSE};
(C5:H10)*({FALSE;FALSE;TRUE;FALSE;FALSE;FALSE}): The TURE and FALSE are converted to 1 and 0. Each values in C5:H10 is multiplied by values in the array, after multiplying, you will get another array, here I show the array in the table below:

B5:B10=K5: Here checks if each cell in B5:B10 equal to KTE, and returns an array of TRUE and FALSE like this {TRUE;FALSE;FALSE;TRUE;FALSE;TRUE};
Then these two arrays multiply together to get a new array as the below table shown.

Finally, the SUMPRODUCT function sums all values (300+450+550) in the array and returns the final result as 1300.

Related functions

Excel SUMPRODUCT function
The Excel SUMPRODUCT function can be used to multiply two or more columns or arrays together, and then get the sum of products.

Related formulas

Sum multiple columns if one criterion is met
This tutorial will guide you how to sum values in multiple columns based on the same criterion in Excel.

Sum the last N columns
To sum values in the last n columns, normally you may need to calculate the sum of each column and then add up the results to get the final sum. This tutorial provides a formula based on the INDEX function to help you easily get it done.

Sum top N values or top N values with criteria
This step-by-step tutorial demonstrates how to use the SUMPRODUCT function with the LARGE function to sum the top N values in a range and sum the top N values in a range with criteria in Excel.

Sum values in last N days based on criteria
To sum values in last N days based on specific criteria in Excel, you can apply a formula based on the SUMIF and TODAY function.

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