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Sum if cells are equal or not equal to a certain value in Excel

This step-by-step tutorial explains two formulas to sum a range of cells that equal or not equal to a certain value based on the SUMIF function.

How to sum if cells are equal to a certain value in Excel?
How to sum if cells are not equal to a certain value in Excel?


How to sum if cells are equal to a certain value in Excel?

To sum the sales of the salesman “Linda” as shown in the screenshot below, follow the steps below.

Generic Formulas

=SUMIF(range, criteria, sum_range)

Arguments

Range: A range of cells that need to be evaluated by the criteria;
Criteria: The criterion that defines which cells will be summed.
Sum_range: A range of cells you will sum.

How to use this formula?

1. Select a blank cell, copy or enter the formula below and press the Enter key to get the result.

=SUMIF(B5:B10,G4,D5:D10)

Note: You can use an actual value in the formula like this: =SUMIF(B5:B10,"Linda", D5:D10).

Explanation of the formula

=SUMIF(B5:B10,G4,D5:D10)

If the cell values in B5:B10 equal to the salesman “Linda”, the formula will sum all corresponding sales in D5:D10.

How to sum if cells are not equal to a certain value in Excel?

To sum data that not equal to a certain value in Excel, the SUMIF function can also help.

As shown in the screenshot below, when the cells in the range B5:B10 are not equal to Linda, the corresponding sales in D5:D10 will be summed.

Generic formula

=SUMIF(range,"<>criteria",sum_range)

Arguments

Range: A range of cells that need to be evaluated against the criteria;
Criteria: The criterion used for summing data. It can be a cell reference to a certain value or an actual value enclosed with double quotation marks;
Sum_range: A range of cells you will sum;

How to use this formula?

1. Select a blank cell, copy or enter the formula below and press the Enter key to get the result.

=SUMIF(B5:B10,"<>Linda",D5:D10)

Note: Other logical operations can be used in this formula if the criterion is a number.

1) Equal to: “=number”
2) Greater than: “>number”
3) Greater than or equal to: “>=number”
4) Less than: “<number”
5) Less than or equal to: “<=number”

Related functions

Excel SUMIF function
The Excel SUMIF function can help to sum cells based on one criterion


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