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How to quickly merge adjacent rows with same data in Excel?

Author: Xiaoyang Last Modified: 2020-06-04

Supposing you have a worksheet with same data in the adjacent rows, and now you want to merge the same cells into one cell, so that the data looks neat and beautiful. How do you merge adjacent rows with same data quickly and conveniently? Today, I will introduce you some quick way to solve this problem.


Merge adjacent rows of same data with VBA code

Of course you can merge the same data with Merge & Center command, but if there are hundreds of cells need to be merged, this method will be time-consuming. So the following VBA code can help you merge the same data easily.

1. Hold down the ALT + F11 keys, and it opens the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste the following macro in the Modulewindow.

Sub MergeSameCell()
'Updateby Extendoffice
Dim Rng As Range, xCell As Range
Dim xRows As Integer
xTitleId = "KutoolsforExcel"
Set WorkRng = Application.Selection
Set WorkRng = Application.InputBox("Range", xTitleId, WorkRng.Address, Type:=8)
Application.ScreenUpdating = False
Application.DisplayAlerts = False
xRows = WorkRng.Rows.Count
For Each Rng In WorkRng.Columns
    For i = 1 To xRows - 1
        For j = i + 1 To xRows
            If Rng.Cells(i, 1).Value <> Rng.Cells(j, 1).Value Then
                Exit For
            End If
        Next
        WorkRng.Parent.Range(Rng.Cells(i, 1), Rng.Cells(j - 1, 1)).Merge
        i = j - 1
    Next
Next
Application.DisplayAlerts = True
Application.ScreenUpdating = True
End Sub

3. Then press the F5 key to run this code, a dialog is displayed on the screen for selecting a range to work with. See screenshot:

doc merge same cells 2

4. Then click OK, the same data in column A will be merged together. See screenshot:

doc merge same cells 1


Merge adjacent rows of same data with Kutools for Excel

With the Merge same cells utility of Kutools for Excel, you can quickly merge the same values in multiple columns with one click.

Kutools for Excel : with more than 300 handy Excel add-ins, free to try with no limitation in 30 days. 

After installing Kutools for Excel, you can do as follows:

1. Select the columns that you want to merge the adjacent rows with same data.

2. Click Kutools > Merge & Split > Merge Same Cells, see screenshot:

3. And then the same data in the selected columns have been merged in one cell. See screenshot:

doc merge same cells 4

Click to Download Kutools for Excel and free trial Now!

To know more about this, please visit this Merge Same Cells feature.


Demo:Merge same cells into one cell or unmerge to fill duplicate values:

Kutools for Excel: with more than 300 handy Excel add-ins, free to try with no limitation in 30 days. Download and free trial Now!

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Comments (44)
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This comment was minimized by the moderator on the site
This helped me a lot. Searched a lot of sites, even Chat GPT too. But this code right here is the one. I had like thousands of data which i wanted to merge according to the data in one single column. This code helped me out. Kudos to you my good Sir!
This comment was minimized by the moderator on the site
thanks alot
This comment was minimized by the moderator on the site
How can I exit the running macro when I want to cancel the cell selection when I run the macro?
This comment was minimized by the moderator on the site
Hello, Murat,
The vba code in this article will pop out an error dialog box if you click the Cancel button, to fix this problem, please apply the below code:
Sub MergeSameCell()
'Updateby Extendoffice
On Error Resume Next
Dim Rng As Range, xCell As Range
Dim xRows As Integer
xTitleId = "KutoolsforExcel"
Set workrng = Application.Selection
Set workrng = Application.InputBox("Range", xTitleId, workrng.Address, Type:=8)
If workrng Is Nothing Then
Exit Sub
End If
Application.ScreenUpdating = False
Application.DisplayAlerts = False
xRows = workrng.Rows.Count
For Each Rng In workrng.Columns
    For i = 1 To xRows - 1
        For j = i + 1 To xRows
            If Rng.Cells(i, 1).Value <> Rng.Cells(j, 1).Value Then
                Exit For
            End If
        Next
        workrng.Parent.Range(Rng.Cells(i, 1), Rng.Cells(j - 1, 1)).Merge
        i = j - 1
    Next
Next
Application.DisplayAlerts = True
Application.ScreenUpdating = True
End Sub



Please have a try, hope it can help you!
This comment was minimized by the moderator on the site
Hi Guys!
First of all thank you for all your support. This has been amazing and worked in past. But for some reason it is not working anymore...

My range at the moment is "$A$2:$A$126551" I am not sure if this was so large before as per user the range was larger in past as well( I am trying to help him out here). Any assistance would be great.

I get the error:
"Run-time error '6':

Overflow"

on "xRows = WorkRng.Rows.Count"

Sub MergeSameCell()
'Updateby Extendoffice
Dim Rng As Range, xCell As Range
Dim xRows As Integer
xTitleId = "KutoolsforExcel"
Set WorkRng = Application.Selection
Set WorkRng = Application.InputBox("Range", xTitleId, WorkRng.Address, Type:=8)
Application.ScreenUpdating = False
Application.DisplayAlerts = False
xRows = WorkRng.Rows.Count
For Each Rng In WorkRng.Columns
For i = 1 To xRows - 1
For j = i + 1 To xRows
If Rng.Cells(i, 1).Value <> Rng.Cells(j, 1).Value Then
Exit For
End If
Next
WorkRng.Parent.Range(Rng.Cells(i, 1), Rng.Cells(j - 1, 1)).Merge
i = j - 1
Next
Next
Application.DisplayAlerts = True
Application.ScreenUpdating = True
End Sub

Additionally: When I select single date range upto row count 12547 it works but thats only for single date. I am looking to do it for all the dates in the column
This comment was minimized by the moderator on the site
Hi,
this has been amazing and worked in past. But for some reason it is not working anymore...

My range at the moment is "$A$2:$A$126551" I am not sure if this was so large before as per user the range was larger in past as well( I am trying to help him out here). Any assistance would be great.

I get the error:
"Run-time error '6':
Overflow"

on "xRows = WorkRng.Rows.Count"<sup></sup><strike></strike>
Sub MergeSameCell()
'Updateby Extendoffice
Dim Rng As Range, xCell As Range
Dim xRows As Integer
xTitleId = "KutoolsforExcel"
Set WorkRng = Application.Selection
Set WorkRng = Application.InputBox("Range", xTitleId, WorkRng.Address, Type:=8)
Application.ScreenUpdating = False
Application.DisplayAlerts = False
xRows = WorkRng.Rows.Count
For Each Rng In WorkRng.Columns
For i = 1 To xRows - 1
For j = i + 1 To xRows
If Rng.Cells(i, 1).Value <> Rng.Cells(j, 1).Value Then
Exit For
End If
Next
WorkRng.Parent.Range(Rng.Cells(i, 1), Rng.Cells(j - 1, 1)).Merge
i = j - 1
Next
Next
Application.DisplayAlerts = True
Application.ScreenUpdating = True
End Sub
This comment was minimized by the moderator on the site
Thanks a lot for this macro, you saved my day, really!
This comment was minimized by the moderator on the site
A formula funciona perfeitamente para valores em colunas, mas se fossem valores para mesclar em linhas? Como seria a formula? Obrigado!!
This comment was minimized by the moderator on the site
Thanks a lot for the help. I have a followup question on this. Suppose i have the following situation:

Apple 2
Apple 2
Orange 2
Orange 2
Banana 1
Pear 1
Kiwi 1

Running the macro will cause all the '1's and the '2's to be grouped together and my total count will be 3 instead of 7. Is there a way I can merge the cells in the second column based on those in the first? Thanks in advance (:
This comment was minimized by the moderator on the site
I have the same problem, I want merge the cells in a column based on the value of another column.. Is there a solution?
This comment was minimized by the moderator on the site
This is amazing. Thank you so much for the code. Is there any addition that would make it so the segments do not merge over a page break when printing?
This comment was minimized by the moderator on the site
Hello, Kimberly,
I can't get your detailed problem, but, the below VBA code can help you to merge the same cells before and after the page break separately, please try.
If it helps you, please let me know.

Sub MergeSameCell_PageBreak()
Dim Rng As Range, xCell As Range
Dim xRows As Integer
Dim xHPB As HPageBreaks
Dim xChpb As Long
Dim xBol As Boolean
Dim xRg As Range
Set xHPB = ActiveSheet.HPageBreaks
xChpb = xHPB.Count
xTitleId = "KutoolsforExcel"
Set WorkRng = Application.Selection
Set WorkRng = Application.InputBox("Range", xTitleId, WorkRng.Address, Type:=8)
Application.ScreenUpdating = False
Application.DisplayAlerts = False
xRows = WorkRng.Rows.Count
For Each Rng In WorkRng.Columns
For I = 1 To xRows - 1
For J = I + 1 To xRows
xBol = False
Set xRg = Rng.Cells(J, 1)
For xC = 1 To xChpb
If xRg.Row = xHPB.Item(xC).Location.Row Then
xBol = True
Exit For
End If
Next
If xBol Then Exit For
If Rng.Cells(I, 1).Value <> Rng.Cells(J, 1).Value Then
Exit For
End If
Next
WorkRng.Parent.Range(Rng.Cells(I, 1), Rng.Cells(J - 1, 1)).Merge
I = J - 1
Next
Next
Application.DisplayAlerts = True
Application.ScreenUpdating = True
End Sub
This comment was minimized by the moderator on the site
In the above VBA code line number 19 "i=j-1 "
how is it going to affect our logic anyway? I did remove that and could still able to get the same result!
Any specific purpose why it is present?
This comment was minimized by the moderator on the site
It is to limit the value i to last row.
Please disregard this post!
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