How to quickly merge adjacent rows with same data in Excel?

Supposing you have a worksheet with same data in the adjacent rows, and now you want to merge the same cells into one cell, so that the data looks neat and beautiful. (See left screenshot.) How do you merge adjacent rows with same data quickly and conveniently? Today, I will introduce you some quick way to solve this problem.

Merge adjacent rows of same data with VBA code

Merge adjacent rows of same data with Kutools for Excel

Merge adjacent rows of same data into one cell:

To merge multiple rows of same data into one cell, the Kutools for Excel's Merge Same Cells feature can help you to solve this job as quickly as you can.

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Merge adjacent rows of same data with VBA code

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Of course you can merge the same data with Merge & Center command, but if there are hundreds of cells need to be merged, this method will be time-consuming. So the following VBA code can help you merge the same data easily.

1. Hold down the ALT + F11 keys, and it opens the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste the following macro in the Modulewindow.

Sub MergeSameCell()
'Updateby20131127
Dim Rng As Range, xCell As Range
Dim xRows As Integer
xTitleId = "KutoolsforExcel"
Set WorkRng = Application.Selection
Set WorkRng = Application.InputBox("Range", xTitleId, WorkRng.Address, Type:=8)
Application.ScreenUpdating = False
Application.DisplayAlerts = False
xRows = WorkRng.Rows.Count
For Each Rng In WorkRng.Columns
    For i = 1 To xRows - 1
        For j = i + 1 To xRows
            If Rng.Cells(i, 1).Value <> Rng.Cells(j, 1).Value Then
                Exit For
            End If
        Next
        WorkRng.Parent.Range(Rng.Cells(i, 1), Rng.Cells(j - 1, 1)).Merge
        i = j - 1
    Next
Next
Application.DisplayAlerts = True
Application.ScreenUpdating = True
End Sub

3. Then press the F5 key to run this code, a dialog is displayed on the screen for selecting a range to work with. See screenshot:

doc merge same cells 2

4. Then click OK, the same data in column A will be merged together. See screenshot:

doc merge same cells 1

Merge adjacent rows of same data with Kutools for Excel

With the Merge same cells utility of Kutools for Excel, you can quickly merge the same values in multiple columns with one click.

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After installing Kutools for Excel, you can do as follows:

1. Select the columns that you want to merge the adjacent rows with same data.

2. Click Kutools > Range > Merge Same Cells, see screenshot:

doc merge same cells 3

3. And then the same data in the selected columns have been merged in one cell. See screenshot:

doc merge same cells 4

Note: If you want to unmerge theses merged cells at once, the Unmerge Cell feature can do you a favor as following screenshot shown:

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To know more about this, please visit this Merge Same Cells feature.

Demo:Merge same cells into one cell or unmerge to fill duplicate values:

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36 Comments
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Ricardo · 4 months ago
A formula funciona perfeitamente para valores em colunas, mas se fossem valores para mesclar em linhas? Como seria a formula? Obrigado!!
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Clinton · 1 years ago
Thanks a lot for the help. I have a followup question on this. Suppose i have the following situation:

Apple 2
Apple 2
Orange 2
Orange 2
Banana 1
Pear 1
Kiwi 1

Running the macro will cause all the '1's and the '2's to be grouped together and my total count will be 3 instead of 7. Is there a way I can merge the cells in the second column based on those in the first? Thanks in advance (:
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  Roberto · 7 months ago
  
  I have the same problem, I want merge the cells in a column based on the value of another column.. Is there a solution?
  
  Reply
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Kimberly S · 1 years ago
This is amazing. Thank you so much for the code. Is there any addition that would make it so the segments do not merge over a page break when printing?
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  skyyang · 1 years ago
  
  Hello, Kimberly,
  I can't get your detailed problem, but, the below VBA code can help you to merge the same cells before and after the page break separately, please try.
  If it helps you, please let me know.
  
  Sub MergeSameCell_PageBreak()
  Dim Rng As Range, xCell As Range
  Dim xRows As Integer
  Dim xHPB As HPageBreaks
  Dim xChpb As Long
  Dim xBol As Boolean
  Dim xRg As Range
  Set xHPB = ActiveSheet.HPageBreaks
  xChpb = xHPB.Count
  xTitleId = "KutoolsforExcel"
  Set WorkRng = Application.Selection
  Set WorkRng = Application.InputBox("Range", xTitleId, WorkRng.Address, Type:=8)
  Application.ScreenUpdating = False
  Application.DisplayAlerts = False
  xRows = WorkRng.Rows.Count
  For Each Rng In WorkRng.Columns
  For I = 1 To xRows - 1
  For J = I + 1 To xRows
  xBol = False
  Set xRg = Rng.Cells(J, 1)
  For xC = 1 To xChpb
  If xRg.Row = xHPB.Item(xC).Location.Row Then
  xBol = True
  Exit For
  End If
  Next
  If xBol Then Exit For
  If Rng.Cells(I, 1).Value <> Rng.Cells(J, 1).Value Then
  Exit For
  End If
  Next
  WorkRng.Parent.Range(Rng.Cells(I, 1), Rng.Cells(J - 1, 1)).Merge
  I = J - 1
  Next
  Next
  Application.DisplayAlerts = True
  Application.ScreenUpdating = True
  End Sub
  
  Reply
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kaushikbbr · 1 years ago
In the above VBA code line number 19 "i=j-1 "
how is it going to affect our logic anyway? I did remove that and could still able to get the same result!
Any specific purpose why it is present?
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  kaushikbbr · 1 years ago
  
  It is to limit the value i to last row.
  Please disregard this post!
  
  Reply
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anomharya@gmail.com · 2 years ago
Oh mate, you save lot of my days. Thank you!!!!
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Priya Mohan · 2 years ago
Very helpful !! Thanks a lot
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Joel · 2 years ago
Can the VBA code be amended to achieve the same for merging across columns (as opposed to down rows, as above) and then repeat for all rows?
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  Punit · 2 years ago
  
  Use the above code and then transpose the result
  
  Reply
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anjana anand enginee · 2 years ago
This was really helpful and has saved my time to greater extent
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SUMAN PAUL · 3 years ago
In EXCEL

INPUT

NAME PRO1 PRO2 PRO3
A
B
C

output

A PRO1
A PRO2
A PRO3
B PRO1
B PRO2
B PRO3
C PRO1
C PRO2
C PRO3
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Xandre · 3 years ago
Hi,

The makro works, but now when I want to filter on the column A, only the first Information from column B applicable to column A are seen.

Looking at the example given in the makro, if I want to filter on Monday after the merge was done, only Nicol will Display and no info from Lucy and Lily are displayed.

Is there a line I can add to avoid this?
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  punit · 2 years ago
  
  if you really want to filter then, merging the cells wont help you out.
  
  Reply
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Tharaka · 3 years ago
Hi,

Can some one instruct with reverse engineering - demarging cells with populating same value for all.
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PURUSOTHAMAN · 3 years ago
Dear sir,

. I am using vba code for excel sheet for merge cells. It not working came for 408 error. Particularly this code
WorkRng.Parent. Range(rng.Cells (i, 1), rng.Cells(j - 1, 1)).Merge.
Give the solution.
Thanks and regards
Purusothaman
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PURUSOTHAMAN · 3 years ago
Hi sir,

. I try the vba code but it not working. Error message for.408.
Particularly that the comment
WorkRng.Parent. Range(rng.Cells (i, 1), rng.Cells(j - 1, 1)).Merge.
Please send the solution. I spend lot of time merge the documents.
I am mostly merged this format of cells
C20059290.

Thanks and regards
Purusothaman. C
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Hector Oses · 4 years ago
I'm sorry but I got somebody else to do the scripting for me, I have no knowledge to help you with the modifications.
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Debdatta DEY · 4 years ago
hello,
How can I put range automatically without user input
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hasan · 4 years ago
While runing the above code then shows compile error: syntax error. In the line where "" used and lower line of this.
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  Jimmy · 3 years ago
  
  I too encounter this issue with this line.
  
  If Rng.Cells(j, 1).Value "" Then
  
  Can someone help?
  
  Reply
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hasan · 4 years ago
Merging nice. But it requires to specifying the range while running the code. I want to specify the range i.e. B1:B50 in the vba code. And making it top left alignment but how please help.
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Hector Oses · 4 years ago
I leave here the script modified so it will merge cells below with the same value or with empty cell:

Sub MergeSameCell()
'Updateby20131127
Dim Rng As Range, xCell As Range
Dim xRows As Integer

xTitleId = "KutoolsforExcel"
Set WorkRng = Application.Selection
Set WorkRng = Application.InputBox("Range", xTitleId, WorkRng.Address, Type:=8)

Application.ScreenUpdating = False
Application.DisplayAlerts = False

xRows = WorkRng.Rows.Count
For Each Rng In WorkRng.Columns
For i = 1 To xRows - 1
For j = i + 1 To xRows
If Rng.Cells(j, 1).Value "" Then
If Rng.Cells(i, 1).Value Rng.Cells(j, 1).Value Then
Exit For
End If
End If
Next

WorkRng.Parent.Range(Rng.Cells(i, 1), Rng.Cells(j - 1, 1)).Merge
i = j - 1
Next
Next

Application.DisplayAlerts = True
Application.ScreenUpdating = True

End Sub
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  Jimmy · 3 years ago
  
  Hi please help. I have problem with the code, with this line. Anything wrong?
  
  If Rng.Cells(j, 1).Value "" Then
  
  Reply
  
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  SonGokussj4 · 3 years ago
  
  Hi there. You should have:
  
  if Rng.Cells(j, 1).Value = "" then...
  
  Reply
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Michal · 5 years ago
Hi when running this macro i get the
"Application-defined or object-defined error"

at the line

WorkRng.Parent.Range(rng.Cells(i, 1), rng.Cells(j - 1, 1)).Merge

Any ideas how to fix that?

Sincerely,
Michal
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  Neo · 5 years ago
  
  I get same error.
  
  have you figure that out yet? if you do, how did u do?
  
  thanks
  
  Reply
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cp · 5 years ago
If i have same name lie
Raju 1000
Raju 2000
Monu 100
Monu 200
Then how can i do marge name with amount
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Hector · 5 years ago
This has been useful to me so many times :)
Thanks a lot, it saved me a lot of time of work.

I have a small request. I'm trying to find the way to do the same merge, but when there are empty cells below each value, to merge each cell with all empty cells below.

How can I modify the Macro?

Thank you in advance
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  A.Afifi · 3 years ago
  
  try this code
  
  Sub MergeSameCell()
  
  Dim Rng As Range, xCell As Range
  Dim xRows As Integer
  
  xTitleId = "KutoolsforExcel"
  
  Set WorkRng = Application.Selection
  Set WorkRng = Application.InputBox("Range", xTitleId, WorkRng.Address, Type:=8)
  
  Application.ScreenUpdating = False
  Application.DisplayAlerts = False
  
  xRows = WorkRng.Rows.Count
  For Each Rng In WorkRng.Columns
  For i = 1 To xRows - 1
  For j = i + 1 To xRows
  If Rng.Cells(i, 1).Value Rng.Cells(j, 1).Value Then
  Exit For
  End If
  Next
  
  If Not IsEmpty(Rng.Cells(i, 1).Value) Or Not IsEmpty(Rng.Cells(j - 1, 1).Value) Then
  WorkRng.Parent.Range(Rng.Cells(i, 1), Rng.Cells(j - 1, 1)).Merge
  End If
  i = j - 1
  Next
  Next
  
  Application.DisplayAlerts = True
  Application.ScreenUpdating = True
  End Sub
  
  Reply
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  A.Afifi · 3 years ago
  
  Try this Code
  
  Sub MergeSameCell()
  
  Dim Rng As Range, xCell As Range
  Dim xRows As Integer
  
  xTitleId = "KutoolsforExcel"
  
  Set WorkRng = Application.Selection
  Set WorkRng = Application.InputBox("Range", xTitleId, WorkRng.Address, Type:=8)
  
  Application.ScreenUpdating = False
  Application.DisplayAlerts = False
  
  xRows = WorkRng.Rows.Count
  For Each Rng In WorkRng.Columns
  For i = 1 To xRows - 1
  For j = i + 1 To xRows
  If Rng.Cells(i, 1).Value Rng.Cells(j, 1).Value Then
  Exit For
  End If
  Next
  
  If Not IsEmpty(Rng.Cells(i, 1).Value) Or Not IsEmpty(Rng.Cells(j - 1, 1).Value) Then
  WorkRng.Parent.Range(Rng.Cells(i, 1), Rng.Cells(j - 1, 1)).Merge
  End If
  i = j - 1
  Next
  Next
  
  Application.DisplayAlerts = True
  Application.ScreenUpdating = True
  End Sub
  
  Reply
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Siva · 5 years ago
Thanks a lot!!! helped me in a crucial time
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Violeta · 5 years ago
How do I replicate the VBA macro to merge adjacent cells in columns instead of rows?

Thanks
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  James · 3 years ago
  
  for anyone still trying to achieve this, I think I've got it
  
  Start of Code
  *************************************
  
  Sub MergeSameCell()
  'Updateby20131127
  Dim Rng As Range, xCell As Range
  Dim xRows As Integer
  xTitleId = "MergeSimilar"
  Set WorkRng = Application.Selection
  Set WorkRng = Application.InputBox("Range", xTitleId, WorkRng.Address, Type:=8)
  Application.ScreenUpdating = False
  Application.DisplayAlerts = False
  
  'xRows = WorkRng.Rows.Count
  xCols = WorkRng.Columns.Count
  
  'For Each Rng In WorkRng.Columns
  ' For i = 1 To xRows - 1
  ' For j = i + 1 To xRows
  ' If Rng.Cells(i, 1).Value Rng.Cells(j, 1).Value Then
  ' Exit For
  ' End If
  ' Next
  ' WorkRng.Parent.Range(Rng.Cells(i, 1), Rng.Cells(j - 1, 1)).Merge
  ' i = j - 1
  ' Next
  'Next
  
  For Each Rng In WorkRng.Rows
  For i = 1 To xCols - 1
  For j = i + 1 To xCols
  If Rng.Cells(1, i).Value Rng.Cells(1, j).Value Then
  Exit For
  End If
  Next
  WorkRng.Parent.Range(Rng.Cells(1, i), Rng.Cells(1, j - 1)).Merge
  i = j - 1
  Next
  Next
  
  Application.DisplayAlerts = True
  Application.ScreenUpdating = True
  End Sub
  
  *************************************
  End of Code
  
  I.E. Simply modify the code to swap any row references for column references
  
  Reply
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  rafael · 5 years ago
  
  Violeta, I duplicate the row (below).
  
  eg eg try try
  eg eg try try
  
  And chage the code to this:
  
  Next
  WorkRng.Parent.Range(Rng.Cells(1, i), Rng.Cells(1, j - 1)).Merge
  i = j - 1
  
  It merged the row above to "eg" and "try"
  
  Reply

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