How to quickly merge adjacent rows with same data in Excel?

Supposing you have a worksheet with same data in the adjacent rows, and now you want to merge the same cells into one cell, so that the data looks neat and beautiful. How do you merge adjacent rows with same data quickly and conveniently? Today, I will introduce you some quick way to solve this problem.

Merge adjacent rows of same data with VBA code

Merge adjacent rows of same data with Kutools for Excel

Unmerge cells and fill with duplicate values in Excel

Merge adjacent rows of same data with VBA code

Of course you can merge the same data with Merge & Center command, but if there are hundreds of cells need to be merged, this method will be time-consuming. So the following VBA code can help you merge the same data easily.

1. Hold down the ALT + F11 keys, and it opens the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste the following macro in the Modulewindow.

Sub MergeSameCell()
'Updateby Extendoffice
Dim Rng As Range, xCell As Range
Dim xRows As Integer
xTitleId = "KutoolsforExcel"
Set WorkRng = Application.Selection
Set WorkRng = Application.InputBox("Range", xTitleId, WorkRng.Address, Type:=8)
Application.ScreenUpdating = False
Application.DisplayAlerts = False
xRows = WorkRng.Rows.Count
For Each Rng In WorkRng.Columns
    For i = 1 To xRows - 1
        For j = i + 1 To xRows
            If Rng.Cells(i, 1).Value <> Rng.Cells(j, 1).Value Then
                Exit For
            End If
        Next
        WorkRng.Parent.Range(Rng.Cells(i, 1), Rng.Cells(j - 1, 1)).Merge
        i = j - 1
    Next
Next
Application.DisplayAlerts = True
Application.ScreenUpdating = True
End Sub

3. Then press the F5 key to run this code, a dialog is displayed on the screen for selecting a range to work with. See screenshot:

doc merge same cells 2

4. Then click OK, the same data in column A will be merged together. See screenshot:

doc merge same cells 1

Merge adjacent rows of same data with Kutools for Excel

With the Merge same cells utility of Kutools for Excel, you can quickly merge the same values in multiple columns with one click.

Kutools for Excel : with more than 300 handy Excel add-ins, free to try with no limitation in 30 days.

Go to Download
Free Trial 30 days Purchase
PayPal / MyCommerce

After installing Kutools for Excel, you can do as follows:

1. Select the columns that you want to merge the adjacent rows with same data.

2. Click Kutools > Merge & Split > Merge Same Cells, see screenshot:

3. And then the same data in the selected columns have been merged in one cell. See screenshot:

doc merge same cells 4

Click to Download Kutools for Excel and free trial Now!

To know more about this, please visit this Merge Same Cells feature.

Demo:Merge same cells into one cell or unmerge to fill duplicate values:

Kutools for Excel: with more than 300 handy Excel add-ins, free to try with no limitation in 30 days. Download and free trial Now!

The Best Office Productivity Tools

Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%

Reuse: Quickly insert complex formulas, charts and anything that you have used before; Encrypt Cells with password; Create Mailing List and send emails...
Super Formula Bar (easily edit multiple lines of text and formula); Reading Layout (easily read and edit large numbers of cells); Paste to Filtered Range...
Merge Cells/Rows/Columns without losing Data; Split Cells Content; Combine Duplicate Rows/Columns... Prevent Duplicate Cells; Compare Ranges...
Select Duplicate or Unique Rows; Select Blank Rows (all cells are empty); Super Find and Fuzzy Find in Many Workbooks; Random Select...
Exact Copy Multiple Cells without changing formula reference; Auto Create References to Multiple Sheets; Insert Bullets, Check Boxes and more...
Extract Text, Add Text, Remove by Position, Remove Space; Create and Print Paging Subtotals; Convert Between Cells Content and Comments...
Super Filter (save and apply filter schemes to other sheets); Advanced Sort by month/week/day, frequency and more; Special Filter by bold, italic...
Combine Workbooks and WorkSheets; Merge Tables based on key columns; Split Data into Multiple Sheets; Batch Convert xls, xlsx and PDF...
More than 300 powerful features. Supports Office/Excel 2007-2019 and 365. Supports all languages. Easy deploying in your enterprise or organization. Full features 30-day free trial. 60-day money back guarantee.

Read More... Free Download... Purchase...

Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
Open and create multiple documents in new tabs of the same window, rather than in new windows.
Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!

Read More... Free Download... Purchase...

39 Comments
Login

Sort by Newest
- Best
- Popular
- Newest
- Oldest

You are guest

or post as a guest, but your post won't be published automatically.

Loading comment... The comment will be refreshed after 00:00.

To post as a guest, your comment is unpublished.
fahimmulla · 11 days ago
Hi Guys!
First of all thank you for all your support. This has been amazing and worked in past. But for some reason it is not working anymore...

My range at the moment is "$A$2:$A$126551" I am not sure if this was so large before as per user the range was larger in past as well( I am trying to help him out here). Any assistance would be great.

I get the error:
"Run-time error '6':

Overflow"

on "xRows = WorkRng.Rows.Count"

Sub MergeSameCell()
'Updateby Extendoffice
Dim Rng As Range, xCell As Range
Dim xRows As Integer
xTitleId = "KutoolsforExcel"
Set WorkRng = Application.Selection
Set WorkRng = Application.InputBox("Range", xTitleId, WorkRng.Address, Type:=8)
Application.ScreenUpdating = False
Application.DisplayAlerts = False
xRows = WorkRng.Rows.Count
For Each Rng In WorkRng.Columns
For i = 1 To xRows - 1
For j = i + 1 To xRows
If Rng.Cells(i, 1).Value <> Rng.Cells(j, 1).Value Then
Exit For
End If
Next
WorkRng.Parent.Range(Rng.Cells(i, 1), Rng.Cells(j - 1, 1)).Merge
i = j - 1
Next
Next
Application.DisplayAlerts = True
Application.ScreenUpdating = True
End Sub

Additionally: When I select single date range upto row count 12547 it works but thats only for single date. I am looking to do it for all the dates in the column
- Reply
To post as a guest, your comment is unpublished.
Fahim · 11 days ago
Hi,
this has been amazing and worked in past. But for some reason it is not working anymore...

My range at the moment is "$A$2:$A$126551" I am not sure if this was so large before as per user the range was larger in past as well( I am trying to help him out here). Any assistance would be great.

I get the error:
"Run-time error '6':

Overflow"

on "xRows = WorkRng.Rows.Count"

Sub MergeSameCell()
'Updateby Extendoffice
Dim Rng As Range, xCell As Range
Dim xRows As Integer
xTitleId = "KutoolsforExcel"
Set WorkRng = Application.Selection
Set WorkRng = Application.InputBox("Range", xTitleId, WorkRng.Address, Type:=8)
Application.ScreenUpdating = False
Application.DisplayAlerts = False
xRows = WorkRng.Rows.Count
For Each Rng In WorkRng.Columns
For i = 1 To xRows - 1
For j = i + 1 To xRows
If Rng.Cells(i, 1).Value <> Rng.Cells(j, 1).Value Then
Exit For
End If
Next
WorkRng.Parent.Range(Rng.Cells(i, 1), Rng.Cells(j - 1, 1)).Merge
i = j - 1
Next
Next
Application.DisplayAlerts = True
Application.ScreenUpdating = True
End Sub
- Reply
To post as a guest, your comment is unpublished.
Max · 5 months ago
Thanks a lot for this macro, you saved my day, really!
- Reply
To post as a guest, your comment is unpublished.
Ricardo · 1 years ago
A formula funciona perfeitamente para valores em colunas, mas se fossem valores para mesclar em linhas? Como seria a formula? Obrigado!!
- Reply
To post as a guest, your comment is unpublished.
Clinton · 1 years ago
Thanks a lot for the help. I have a followup question on this. Suppose i have the following situation:

Apple 2
Apple 2
Orange 2
Orange 2
Banana 1
Pear 1
Kiwi 1

Running the macro will cause all the '1's and the '2's to be grouped together and my total count will be 3 instead of 7. Is there a way I can merge the cells in the second column based on those in the first? Thanks in advance (:
- Reply
- To post as a guest, your comment is unpublished.
  Roberto · 1 years ago
  
  I have the same problem, I want merge the cells in a column based on the value of another column.. Is there a solution?
  
  Reply
To post as a guest, your comment is unpublished.
Kimberly S · 2 years ago
This is amazing. Thank you so much for the code. Is there any addition that would make it so the segments do not merge over a page break when printing?
- Reply
- To post as a guest, your comment is unpublished.
  skyyang · 2 years ago
  
  Hello, Kimberly,
  I can't get your detailed problem, but, the below VBA code can help you to merge the same cells before and after the page break separately, please try.
  If it helps you, please let me know.
  
  Sub MergeSameCell_PageBreak()
  Dim Rng As Range, xCell As Range
  Dim xRows As Integer
  Dim xHPB As HPageBreaks
  Dim xChpb As Long
  Dim xBol As Boolean
  Dim xRg As Range
  Set xHPB = ActiveSheet.HPageBreaks
  xChpb = xHPB.Count
  xTitleId = "KutoolsforExcel"
  Set WorkRng = Application.Selection
  Set WorkRng = Application.InputBox("Range", xTitleId, WorkRng.Address, Type:=8)
  Application.ScreenUpdating = False
  Application.DisplayAlerts = False
  xRows = WorkRng.Rows.Count
  For Each Rng In WorkRng.Columns
  For I = 1 To xRows - 1
  For J = I + 1 To xRows
  xBol = False
  Set xRg = Rng.Cells(J, 1)
  For xC = 1 To xChpb
  If xRg.Row = xHPB.Item(xC).Location.Row Then
  xBol = True
  Exit For
  End If
  Next
  If xBol Then Exit For
  If Rng.Cells(I, 1).Value <> Rng.Cells(J, 1).Value Then
  Exit For
  End If
  Next
  WorkRng.Parent.Range(Rng.Cells(I, 1), Rng.Cells(J - 1, 1)).Merge
  I = J - 1
  Next
  Next
  Application.DisplayAlerts = True
  Application.ScreenUpdating = True
  End Sub
  
  Reply
To post as a guest, your comment is unpublished.
kaushikbbr · 2 years ago
In the above VBA code line number 19 "i=j-1 "
how is it going to affect our logic anyway? I did remove that and could still able to get the same result!
Any specific purpose why it is present?
- Reply
- To post as a guest, your comment is unpublished.
  kaushikbbr · 2 years ago
  
  It is to limit the value i to last row.
  Please disregard this post!
  
  Reply
To post as a guest, your comment is unpublished.
anomharya@gmail.com · 2 years ago
Oh mate, you save lot of my days. Thank you!!!!
- Reply
To post as a guest, your comment is unpublished.
Priya Mohan · 3 years ago
Very helpful !! Thanks a lot
- Reply
To post as a guest, your comment is unpublished.
Joel · 3 years ago
Can the VBA code be amended to achieve the same for merging across columns (as opposed to down rows, as above) and then repeat for all rows?
- Reply
- To post as a guest, your comment is unpublished.
  Punit · 3 years ago
  
  Use the above code and then transpose the result
  
  Reply
To post as a guest, your comment is unpublished.
anjana anand enginee · 3 years ago
This was really helpful and has saved my time to greater extent
- Reply
To post as a guest, your comment is unpublished.
SUMAN PAUL · 3 years ago
In EXCEL

INPUT

NAME PRO1 PRO2 PRO3
A
B
C

output

A PRO1
A PRO2
A PRO3
B PRO1
B PRO2
B PRO3
C PRO1
C PRO2
C PRO3
- Reply
To post as a guest, your comment is unpublished.
Xandre · 4 years ago
Hi,

The makro works, but now when I want to filter on the column A, only the first Information from column B applicable to column A are seen.

Looking at the example given in the makro, if I want to filter on Monday after the merge was done, only Nicol will Display and no info from Lucy and Lily are displayed.

Is there a line I can add to avoid this?
- Reply
- To post as a guest, your comment is unpublished.
  punit · 3 years ago
  
  if you really want to filter then, merging the cells wont help you out.
  
  Reply
To post as a guest, your comment is unpublished.
Tharaka · 4 years ago
Hi,

Can some one instruct with reverse engineering - demarging cells with populating same value for all.
- Reply
To post as a guest, your comment is unpublished.
PURUSOTHAMAN · 4 years ago
Dear sir,

. I am using vba code for excel sheet for merge cells. It not working came for 408 error. Particularly this code
WorkRng.Parent. Range(rng.Cells (i, 1), rng.Cells(j - 1, 1)).Merge.
Give the solution.
Thanks and regards
Purusothaman
- Reply
To post as a guest, your comment is unpublished.
PURUSOTHAMAN · 4 years ago
Hi sir,

. I try the vba code but it not working. Error message for.408.
Particularly that the comment
WorkRng.Parent. Range(rng.Cells (i, 1), rng.Cells(j - 1, 1)).Merge.
Please send the solution. I spend lot of time merge the documents.
I am mostly merged this format of cells
C20059290.

Thanks and regards
Purusothaman. C
- Reply
To post as a guest, your comment is unpublished.
Hector Oses · 4 years ago
I'm sorry but I got somebody else to do the scripting for me, I have no knowledge to help you with the modifications.
- Reply
To post as a guest, your comment is unpublished.
Debdatta DEY · 4 years ago
hello,
How can I put range automatically without user input
- Reply
To post as a guest, your comment is unpublished.
hasan · 5 years ago
While runing the above code then shows compile error: syntax error. In the line where "" used and lower line of this.
- Reply
- To post as a guest, your comment is unpublished.
  Jimmy · 4 years ago
  
  I too encounter this issue with this line.
  
  If Rng.Cells(j, 1).Value "" Then
  
  Can someone help?
  
  Reply
To post as a guest, your comment is unpublished.
hasan · 5 years ago
Merging nice. But it requires to specifying the range while running the code. I want to specify the range i.e. B1:B50 in the vba code. And making it top left alignment but how please help.
- Reply
To post as a guest, your comment is unpublished.
Hector Oses · 5 years ago
I leave here the script modified so it will merge cells below with the same value or with empty cell:

Sub MergeSameCell()
'Updateby20131127
Dim Rng As Range, xCell As Range
Dim xRows As Integer

xTitleId = "KutoolsforExcel"
Set WorkRng = Application.Selection
Set WorkRng = Application.InputBox("Range", xTitleId, WorkRng.Address, Type:=8)

Application.ScreenUpdating = False
Application.DisplayAlerts = False

xRows = WorkRng.Rows.Count
For Each Rng In WorkRng.Columns
For i = 1 To xRows - 1
For j = i + 1 To xRows
If Rng.Cells(j, 1).Value "" Then
If Rng.Cells(i, 1).Value Rng.Cells(j, 1).Value Then
Exit For
End If
End If
Next

WorkRng.Parent.Range(Rng.Cells(i, 1), Rng.Cells(j - 1, 1)).Merge
i = j - 1
Next
Next

Application.DisplayAlerts = True
Application.ScreenUpdating = True

End Sub
- Reply
- To post as a guest, your comment is unpublished.
  Jimmy · 4 years ago
  
  Hi please help. I have problem with the code, with this line. Anything wrong?
  
  If Rng.Cells(j, 1).Value "" Then
  
  Reply
  
  To post as a guest, your comment is unpublished.
  
  SonGokussj4 · 3 years ago
  
  Hi there. You should have:
  
  if Rng.Cells(j, 1).Value = "" then...
  
  Reply
To post as a guest, your comment is unpublished.
Michal · 5 years ago
Hi when running this macro i get the
"Application-defined or object-defined error"

at the line

WorkRng.Parent.Range(rng.Cells(i, 1), rng.Cells(j - 1, 1)).Merge

Any ideas how to fix that?

Sincerely,
Michal
- Reply
- To post as a guest, your comment is unpublished.
  Neo · 5 years ago
  
  I get same error.
  
  have you figure that out yet? if you do, how did u do?
  
  thanks
  
  Reply
To post as a guest, your comment is unpublished.
cp · 6 years ago
If i have same name lie
Raju 1000
Raju 2000
Monu 100
Monu 200
Then how can i do marge name with amount
- Reply
To post as a guest, your comment is unpublished.
Hector · 6 years ago
This has been useful to me so many times :)
Thanks a lot, it saved me a lot of time of work.

I have a small request. I'm trying to find the way to do the same merge, but when there are empty cells below each value, to merge each cell with all empty cells below.

How can I modify the Macro?

Thank you in advance
- Reply
- To post as a guest, your comment is unpublished.
  A.Afifi · 4 years ago
  
  try this code
  
  Sub MergeSameCell()
  
  Dim Rng As Range, xCell As Range
  Dim xRows As Integer
  
  xTitleId = "KutoolsforExcel"
  
  Set WorkRng = Application.Selection
  Set WorkRng = Application.InputBox("Range", xTitleId, WorkRng.Address, Type:=8)
  
  Application.ScreenUpdating = False
  Application.DisplayAlerts = False
  
  xRows = WorkRng.Rows.Count
  For Each Rng In WorkRng.Columns
  For i = 1 To xRows - 1
  For j = i + 1 To xRows
  If Rng.Cells(i, 1).Value Rng.Cells(j, 1).Value Then
  Exit For
  End If
  Next
  
  If Not IsEmpty(Rng.Cells(i, 1).Value) Or Not IsEmpty(Rng.Cells(j - 1, 1).Value) Then
  WorkRng.Parent.Range(Rng.Cells(i, 1), Rng.Cells(j - 1, 1)).Merge
  End If
  i = j - 1
  Next
  Next
  
  Application.DisplayAlerts = True
  Application.ScreenUpdating = True
  End Sub
  
  Reply
- To post as a guest, your comment is unpublished.
  A.Afifi · 4 years ago
  
  Try this Code
  
  Sub MergeSameCell()
  
  Dim Rng As Range, xCell As Range
  Dim xRows As Integer
  
  xTitleId = "KutoolsforExcel"
  
  Set WorkRng = Application.Selection
  Set WorkRng = Application.InputBox("Range", xTitleId, WorkRng.Address, Type:=8)
  
  Application.ScreenUpdating = False
  Application.DisplayAlerts = False
  
  xRows = WorkRng.Rows.Count
  For Each Rng In WorkRng.Columns
  For i = 1 To xRows - 1
  For j = i + 1 To xRows
  If Rng.Cells(i, 1).Value Rng.Cells(j, 1).Value Then
  Exit For
  End If
  Next
  
  If Not IsEmpty(Rng.Cells(i, 1).Value) Or Not IsEmpty(Rng.Cells(j - 1, 1).Value) Then
  WorkRng.Parent.Range(Rng.Cells(i, 1), Rng.Cells(j - 1, 1)).Merge
  End If
  i = j - 1
  Next
  Next
  
  Application.DisplayAlerts = True
  Application.ScreenUpdating = True
  End Sub
  
  Reply
To post as a guest, your comment is unpublished.
Siva · 6 years ago
Thanks a lot!!! helped me in a crucial time
- Reply
To post as a guest, your comment is unpublished.
Violeta · 6 years ago
How do I replicate the VBA macro to merge adjacent cells in columns instead of rows?

Thanks
- Reply
- To post as a guest, your comment is unpublished.
  James · 3 years ago
  
  for anyone still trying to achieve this, I think I've got it
  
  Start of Code
  *************************************
  
  Sub MergeSameCell()
  'Updateby20131127
  Dim Rng As Range, xCell As Range
  Dim xRows As Integer
  xTitleId = "MergeSimilar"
  Set WorkRng = Application.Selection
  Set WorkRng = Application.InputBox("Range", xTitleId, WorkRng.Address, Type:=8)
  Application.ScreenUpdating = False
  Application.DisplayAlerts = False
  
  'xRows = WorkRng.Rows.Count
  xCols = WorkRng.Columns.Count
  
  'For Each Rng In WorkRng.Columns
  ' For i = 1 To xRows - 1
  ' For j = i + 1 To xRows
  ' If Rng.Cells(i, 1).Value Rng.Cells(j, 1).Value Then
  ' Exit For
  ' End If
  ' Next
  ' WorkRng.Parent.Range(Rng.Cells(i, 1), Rng.Cells(j - 1, 1)).Merge
  ' i = j - 1
  ' Next
  'Next
  
  For Each Rng In WorkRng.Rows
  For i = 1 To xCols - 1
  For j = i + 1 To xCols
  If Rng.Cells(1, i).Value Rng.Cells(1, j).Value Then
  Exit For
  End If
  Next
  WorkRng.Parent.Range(Rng.Cells(1, i), Rng.Cells(1, j - 1)).Merge
  i = j - 1
  Next
  Next
  
  Application.DisplayAlerts = True
  Application.ScreenUpdating = True
  End Sub
  
  *************************************
  End of Code
  
  I.E. Simply modify the code to swap any row references for column references
  
  Reply
- To post as a guest, your comment is unpublished.
  rafael · 6 years ago
  
  Violeta, I duplicate the row (below).
  
  eg eg try try
  eg eg try try
  
  And chage the code to this:
  
  Next
  WorkRng.Parent.Range(Rng.Cells(1, i), Rng.Cells(1, j - 1)).Merge
  i = j - 1
  
  It merged the row above to "eg" and "try"
  
  Reply

Login to your account

Password Reset