Skip to main content

How to automatically insert rows in Excel?

Author: Sun Last Modified: 2014-09-02

If you need to insert blank rows frequently in a worksheet, you can right click the entire row to select Insert to insert a blank row. However, maybe the right-click method is not convenient enough for you. Now I introduce some shortcuts for you to insert blank rows in Excel.

Automatically insert rows with shortcuts in Excel

Automatically insert rows with VBA

arrow blue right bubble Automatically insert rows with shortcuts in Excel

Fortunately, there are shortcuts that can quickly insert blank row in Excel.

Select the entire row which you want to insert a blank row above, and press Shift + Ctrl + + keys together, then a blank row is inserted.


arrow blue right bubble Automatically insert rows with VBA

There is a VBA code can create another shortcuts for inserting blank row.

1. Press Alt + F11 keys to open the Microsoft Visual Basic For Applications window.

2. Click Module > Insert to insert a Module window, and copy the below VBA into the window.

VBA: Insert blank row.

Public Sub InsertRow()
ActiveCell.Offset(1, 0).Rows("1:1").EntireRow.Insert Shift:=xlDown
End Sub

3. Close the window and return back to Excel, and press Alt + F8 keys to open Macro dialog.

4. In the Macro dialog, select InsertRow from the list, and click Options. See screenshot:


5. In the Macro Options dialog, press Shift and R keys together, then click OK to go back to Macro dialog.


6. Click Run to close Macro dialog. Now press Shift + Ctrl + R keys together will insert a blank row below the active cell.

Best Office Productivity Tools

🤖 Kutools AI Aide: Revolutionize data analysis based on: Intelligent Execution   |  Generate Code  |  Create Custom Formulas  |  Analyze Data and Generate Charts  |  Invoke Kutools Functions
Popular Features: Find, Highlight or Identify Duplicates   |  Delete Blank Rows   |  Combine Columns or Cells without Losing Data   |   Round without Formula ...
Super Lookup: Multiple Criteria VLookup    Multiple Value VLookup  |   VLookup Across Multiple Sheets   |   Fuzzy Lookup ....
Advanced Drop-down List: Quickly Create Drop Down List   |  Dependent Drop Down List   |  Multi-select Drop Down List ....
Column Manager: Add a Specific Number of Columns  |  Move Columns  |  Toggle Visibility Status of Hidden Columns  |  Compare Ranges & Columns ...
Featured Features: Grid Focus   |  Design View   |   Big Formula Bar    Workbook & Sheet Manager   |  Resource Library (Auto Text)   |  Date Picker   |  Combine Worksheets   |  Encrypt/Decrypt Cells    Send Emails by List   |  Super Filter   |   Special Filter (filter bold/italic/strikethrough...) ...
Top 15 Toolsets12 Text Tools (Add Text, Remove Characters, ...)   |   50+ Chart Types (Gantt Chart, ...)   |   40+ Practical Formulas (Calculate age based on birthday, ...)   |   19 Insertion Tools (Insert QR Code, Insert Picture from Path, ...)   |   12 Conversion Tools (Numbers to Words, Currency Conversion, ...)   |   7 Merge & Split Tools (Advanced Combine Rows, Split Cells, ...)   |   ... and more

Supercharge Your Excel Skills with Kutools for Excel, and Experience Efficiency Like Never Before. Kutools for Excel Offers Over 300 Advanced Features to Boost Productivity and Save Time.  Click Here to Get The Feature You Need The Most...


Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
Comments (0)
No ratings yet. Be the first to rate!
There are no comments posted here yet
Leave your comments
Posting as Guest
Rate this post:
0   Characters
Suggested Locations