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How to count data by group in Excel?

In Excel, counting the data in a range may be easy for most of users, but how about counting the data in each group? There is no a direct way or formula to count data by group, but I can tell you a good way to quickly count data by group in Excel.

Count data by group with a pivot table

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arrow blue right bubble Count data by group with a pivot table

If you want to count the data shown as below by group, you need to insert a pivot table.


1. Select the data range, and click Insert > Pivot Table > Pivot Table. See screenshot:


2. And in the Create Pivot Table dialog, you can specify to create it in a new worksheet or the existing worksheet. And if you check Existing Worksheet, you need to select a cell to place the pivot table. See screenshot:


3. Click OK. And in the PivotTable Filed List pane, drag the header of column to Row Labels and Values section. See screenshot:


Now the counting of each group are shown in the pivot table.


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  • To post as a guest, your comment is unpublished.
    wtf · 23 days ago
    Doesn't work.
  • To post as a guest, your comment is unpublished.
    Richard · 1 years ago
    Thank you very much!
  • To post as a guest, your comment is unpublished.
    wuchale · 2 years ago
    does not work

    does not work

    does not work

    does not work

    does not work

    does not work

    does not work

    does not work
  • To post as a guest, your comment is unpublished.
    sushant rajput · 3 years ago
    if there is multiple sheet in excel when what will do ?