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How to count data by group in Excel?

Author Sun Last modified

In Excel, counting the data in a range may be easy for most of users, but how about counting the data in each group? There is no a direct way or formula to count data by group, but I can tell you a good way to quickly count data by group in Excel.

Count data by group with a pivot table

Count data by group with a pivot table

If you want to count the data shown as below by group, you need to insert a pivot table.

a screenshot of the original data

1. Select the data range, and click Insert > Pivot Table > Pivot Table. See screenshot:

a screenshot of creating a Pivit Table

2. And in the Create Pivot Table dialog, you can specify to create it in a new worksheet or the existing worksheet. And if you check Existing Worksheet, you need to select a cell to place the pivot table. See screenshot:

a screenshot of choose where to place the Pivot table

3. Click OK. And in the PivotTable Filed List pane, drag the header of column to Row Labels and Values section. See screenshot:

a screenshot of adding fields in Pivot table

Now the counting of each group are shown in the pivot table.

a screenshot of the result

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