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How to convert PivotTable to list in Excel

In some time, you may want to convert a designed pivot table to a list in Excel, now you can read this tutorial to finish the conversion.

Convert pivot table to list

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arrow blue right bubble Convert pivot table to list


To convert pivot table to list, you must ensure that the pivot table has been set as your need. For example, I will convert the below pivot table to list.

doc-pivot-table-to-list-1

1. Click at any cell in the pivot table, and go to Design tab, and click Subtotals > Do Not Show Subtotals.

doc-pivot-table-to-list-2

2. Click Grand Totals > Off for Rows and Columns under the Design tab. See screenshot:

doc-pivot-table-to-list-3

3. Click Report Layout > Repeat All Item Labels under the Design tab. See screen shot:

doc-pivot-table-to-list-4

4. Click Report Layout again, and click Show in Tabular Form. See screenshot:

doc-pivot-table-to-list-5

Now the pivot table show as below:

doc-pivot-table-to-list-6

5. Click Options tab (or Analyze tab), and uncheck Buttons and Field Headers in the Show group.

doc-pivot-table-to-list-7

Now the pivot table shown as below:

doc-pivot-table-to-list-8

5. Now I will show the blank cells as zero. Click any cell of the pivot table, and right click to select PivotTable Options, then in the popped out dialog, under Layout & Format tab, uncheck For empty cells show, and click OK to close the PivotTable Options dialog. See screenshot:

doc-pivot-table-to-list-9

If you want to know more about how to show empty cells as zero, please click here.

6. Select the pivot table and press Ctrl + C in a meanwhile to copy it, then place the cursor on the cell you want to paste the pivot table as list, and right click to select Paste Special > Value (V). See screenshot:

doc-pivot-table-to-list-10

Note: In Excel 2007, you need to click the Home > Paste > Paste Values to paste the pivot table as list.

Now you can see the list showed as below:

doc-pivot-table-to-list-11


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