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How to convert PivotTable to list in Excel

In some time, you may want to convert a designed pivot table to a list in Excel, now you can read this tutorial to finish the conversion.

Convert pivot table to list


arrow blue right bubble Convert pivot table to list


To convert pivot table to list, you must ensure that the pivot table has been set as your need. For example, I will convert the below pivot table to list.

doc-pivot-table-to-list-1

1. Click at any cell in the pivot table, and go to Design tab, and click Subtotals > Do Not Show Subtotals.

doc-pivot-table-to-list-2

2. Click Grand Totals > Off for Rows and Columns under the Design tab. See screenshot:

doc-pivot-table-to-list-3

3. Click Report Layout > Repeat All Item Labels under the Design tab. See screen shot:

doc-pivot-table-to-list-4

4. Click Report Layout again, and click Show in Tabular Form. See screenshot:

doc-pivot-table-to-list-5

Now the pivot table show as below:

doc-pivot-table-to-list-6

5. Click Options tab (or Analyze tab), and uncheck Buttons and Field Headers in the Show group.

doc-pivot-table-to-list-7

Now the pivot table shown as below:

doc-pivot-table-to-list-8

5. Now I will show the blank cells as zero. Click any cell of the pivot table, and right click to select PivotTable Options, then in the popped out dialog, under Layout & Format tab, uncheck For empty cells show, and click OK to close the PivotTable Options dialog. See screenshot:

doc-pivot-table-to-list-9

If you want to know more about how to show empty cells as zero, please click here.

6. Select the pivot table and press Ctrl + C in a meanwhile to copy it, then place the cursor on the cell you want to paste the pivot table as list, and right click to select Paste Special > Value (V). See screenshot:

doc-pivot-table-to-list-10

Note: In Excel 2007, you need to click the Home > Paste > Paste Values to paste the pivot table as list.

Now you can see the list showed as below:

doc-pivot-table-to-list-11


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    Lea · 7 months ago
    this helped me so much! Thank you!!!