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How to list all open workbooks and easily shift between workbooks in Excel?

Microsoft Excel allows you to open multiple workbooks at the same time, but it’s not easy for you to shift between all open workbooks. So you may want to list all open workbooks in a list for easily shifting between those workbooks in Excel. In this article, we will show you how to list all open workbooks for easily navigation in Excel.

Just list all open workbooks with VBA

List all open workbooks and shift to a workbook easily with VBA

List all open workbooks and shift to a workbook with Kutools for Excel

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arrow blue right bubble Just list all open workbooks with VBA

In this section, you will learn how to use a VBA code for listing all open workbooks in Excel.

1. Press Alt + F11 keys to open the Microsoft Visual Basic for Applications window. In the Microsoft Visual Basic for Applications window, click Insert > Module.

2. Then copy and paste the below VBA code into the code editor.

VBA: list all open workbook names in Excel

Sub ListWorkbooks()
	Dim Rng As Range
	Dim WorkRng As Range
	On Error Resume Next
	xTitleId = "KutoolsforExcel"
	Set WorkRng = Application.Selection
	Set WorkRng = Application.InputBox("Out put to (single cell)", xTitleId, WorkRng.Address, Type: = 8)
	Set WorkRng = WorkRng.Range("A1")
	xNum1 = Application.Workbooks.Count
	For i = 1 To xNum1
		xNum2 = Application.Workbooks(i).Sheets.Count
		WorkRng.Offset(i - 1, 0).Value = Application.Workbooks(i).Name
		For j = 1 To xNum2
			WorkRng.Offset(i - 1, j).Value = Application.Workbooks(i).Sheets(j).Name
		Next
	Next
End Sub

3. Run the VBA code by pressing the F5 key. In the KutoolsforExcel dialog box, specify a cell for placing the workbook list, and then click the OK button. See screenshot:

Then all open workbooks with corresponding worksheets are listed out.

Hard to handle VBA code? You can acheive it through the third method with clicks.

arrow blue right bubble List all open workbooks and shift to a workbook easily with VBA

If you want to list all workbooks for easily shift between workbooks, please try to use the VBA as follows:

1. Press the Alt + F11 to open the Microsoft Visual Basic for Applications window. In the Microsoft Visual Basic for Applications window, click Insert > Module.

2. Copy and paste the following VBA code into the open module window.

VBA code: list all open workbooks and shift to a workbook

Sub SelectWB()
	Dim xWBName As String
	Dim xWb As Workbook
	Dim xSelect As String
	For Each xWb In Application.Workbooks
		xWBName = xWBName & xWb.Name & vbCrLf
	Next
	xTitleId = "KutoolsforExcel"
	xSelect = Application.InputBox("Enter one of the workbooks below:" & vbCrLf & xWBName, xTitleId, "", Type: = 2)
	Application.Workbooks(xSelect).Activate
End Sub

3. Press the F5 key to run the code. Then a KutoolsforExcel dialog box pops up with a list of all open workbooks. If you want to shift to a specified workbook, please enter this workbook name into the box and click the OK button. See screenshot:


arrow blue right bubble List all open workbooks and shift to a workbook with Kutools for Excel

With the Navigation pane of Kutools for Excel, all open workbooks will be listed automatically inside a pane for you to easily navigate between all open workbooks. You just need to click on one of the open workbooks and it will navigate to that workbook immediately.

If this utility is helpful, you can download and try the free trial now!

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