Skip to main content

How to find the max or min value based on criteria in Excel?

Author: Xiaoyang Last Modified: 2024-08-20
find the max or min value based on criteria

Supposing I have the following data range, column A contains the product names, and column B has the order quantities, now, I want to find the max order value of the product KTE as the following screenshot shown. In Excel, how could we extract the max or min value based on one or more criteria?

Find the Max or Min value based on only one criterion

Find the Max or Min value based on multiple criteria


arrow blue right bubble Find the Max or Min value based on only one criterion

To return the max or min value with one criterion, the MAX function will do you a favor.

1. Enter this formula: =MAX((A2:A13=D2)*B2:B13) into a specific cell you want, see screenshot:

find the max value based on one criterion

Tips: In this formula: A2:A13 is the range cells which contain the criteria, D2 is the criterion you want to find the max value based on, B2:B13 is the range which return the corresponding value.

2. Then press Ctrl + Shift + Enter keys together to get the max value of KTE, see screenshot:

get the result by formula

Note:To get the min value based on the specific criterion, please enter this formula =MIN(IF(A2:A13=D2,B2:B13)), after typing the formula, you must press Ctrl + Shift + Enter keys together, then you will get the following result:

get the min value based on the specific criterion with formula

a screenshot of kutools for excel ai

Unlock Excel Magic with Kutools AI

  • Smart Execution: Perform cell operations, analyze data, and create charts—all driven by simple commands.
  • Custom Formulas: Generate tailored formulas to streamline your workflows.
  • VBA Coding: Write and implement VBA code effortlessly.
  • Formula Interpretation: Understand complex formulas with ease.
  • Text Translation: Break language barriers within your spreadsheets.
Enhance your Excel capabilities with AI-powered tools. Download Now and experience efficiency like never before!

arrow blue right bubble Find the Max or Min value based on multiple criteria

If you want to find the max or min value with multiple criteria, you can use the following formulas:

Take the following data for example, I need to find the max or min order of KTE in January:

sample data of finding the max or min value based on multiple criteria

1. Enter this formula into a cell you want place the result : =MAX(IF(A2:A13=F1,IF(B2:B13=F2,C2:C13))), see screenshot:

find the max value based on multiple criteria with formula

Tips: In this formula: A2:A13 is the data which contains the criteria1, B2:B13 is the data range which contains the criteria2, F1 and F2 are the criteria you are based on, C2:C13 refers to the range you want to return the max value.

2. Then press Ctrl + Shift + Enter keys simultaneously, the max value where the corresponding value in A2:A13 equals the value in F1, and the corresponding value in B2:B13 equals the value in F2 is returned.

get the result by formula

Note: To get the min value based on these criteria, please apply this formula: =MIN(IF(A2:A13=F1,IF(B2:B13=F2,C2:C13))), and remember to press Ctrl + Shift + Enter keys together.


Related articles:

How to select max data/value with max function in Excel?

How to select the highest value and lowest value in Excel?

Best Office Productivity Tools

🤖 Kutools AI Aide: Revolutionize data analysis based on: Intelligent Execution   |  Generate Code  |  Create Custom Formulas  |  Analyze Data and Generate Charts  |  Invoke Kutools Functions
Popular Features: Find, Highlight or Identify Duplicates   |  Delete Blank Rows   |  Combine Columns or Cells without Losing Data   |   Round without Formula ...
Super Lookup: Multiple Criteria VLookup    Multiple Value VLookup  |   VLookup Across Multiple Sheets   |   Fuzzy Lookup ....
Advanced Drop-down List: Quickly Create Drop Down List   |  Dependent Drop Down List   |  Multi-select Drop Down List ....
Column Manager: Add a Specific Number of Columns  |  Move Columns  |  Toggle Visibility Status of Hidden Columns  |  Compare Ranges & Columns ...
Featured Features: Grid Focus   |  Design View   |   Big Formula Bar    Workbook & Sheet Manager   |  Resource Library (Auto Text)   |  Date Picker   |  Combine Worksheets   |  Encrypt/Decrypt Cells    Send Emails by List   |  Super Filter   |   Special Filter (filter bold/italic/strikethrough...) ...
Top 15 Toolsets12 Text Tools (Add Text, Remove Characters, ...)   |   50+ Chart Types (Gantt Chart, ...)   |   40+ Practical Formulas (Calculate age based on birthday, ...)   |   19 Insertion Tools (Insert QR Code, Insert Picture from Path, ...)   |   12 Conversion Tools (Numbers to Words, Currency Conversion, ...)   |   7 Merge & Split Tools (Advanced Combine Rows, Split Cells, ...)   |   ... and more

Supercharge Your Excel Skills with Kutools for Excel, and Experience Efficiency Like Never Before. Kutools for Excel Offers Over 300 Advanced Features to Boost Productivity and Save Time.  Click Here to Get The Feature You Need The Most...


Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!