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How to select the highest or lowest value in Excel?

Sometime you may need to find out and select the highest or lowest values in a spreadsheet or a selection, such as the highest sales amount, lowest price, etc. how do you deal with it? This article brings you some tricky tips to find out and select the highest values and lowest values in selections.


Find out the highest or lowest value in a selection with formulas


To get the largest or smallest number in a range:

Just enter the below formula into a blank cell you want to get the result:

Get the largest value: =Max (B2:F10)
Get the smallest value: =Min (B2:F10)

And then press Enter key to get the largest or smallest number in the range, see screenshot:


To get the largest 3 or smallest 3 numbers in a range:

Sometimes, you may want to find the largest or smallest 3 numbers from a worksheet, this section, I will introduce formulas for you to solve this problem, please do as follows:

Please enter below formula into a cell:

Get the largest 3 values: =LARGE(B2:F10,1)&", "&LARGE(B2:F10,2)&", "&LARGE(B2:F10,3)
Get the smallest 3 values: =SMALL(B2:F10,1)&", "&SMALL(B2:F10,2)&", "&SMALL(B2:F10,3)

  • Tips: If you want to find the largest or smallest 5 numbers, you just need to use the & to join the LARGE or SMALL function like this:
  • =LARGE(B2:F10,1)&", "&LARGE(B2:F10,2)&", "&LARGE(B2:F10,3)&","&LARGE(B2:F10,4) &","&LARGE(B2:F10,5)

Tips: Too difficult to remember these formulas, but if you have the Auto Text feature of Kutools for Excel, it helps you to save all formulas you need, and reuse them at anywhere anytime as you like.     Click to download Kutools for Excel!


Select or highlight all cells with the largest or smallest values in a range of cells or each column and row

With Kutools for Excel's Select Cells with Max & Min Values feature, you can quickly select or highlight all of the largest or smallest values from a range of cells, each row or each column as you need. Please see the below demo.    Click to download Kutools for Excel!


Find and highlight the highest or lowest value in a selection with Conditional Formatting

Normally, the Conditional Formatting feature also can help to find and select the largest or smallest n values from a range of cells, please do as this:

1. Click Home > Conditional Formatting > Top/Bottom Rules > Top 10 Items, see screenshot:

2. In the Top 10 Items dialog box, enter the number of largest values that you want to find, and then choose one format for them, and the largest n values have been highlighted, see screenshot:

  • Tips: To find and highlight the lowest n values, you just need to Click Home > Conditional Formatting > Top/Bottom Rules > Bottom 10 Items.

Select all of the highest or lowest value in a selection with a powerful feature

The Kutools for Excel's Select Cells with Max & Min Value will help you not only find out the highest or lowest values, but also select all of them together in selections.

Tips:To apply this Select Cells with Max & Min Value feature, firstly, you should download the Kutools for Excel, and then apply the feature quickly and easily.

After installing Kutools for Excel, please do as this:

1. Select the range that you will work with, then click Kutools > Select > Select Cells with Max & Min Value…, see screenshot:

3. In the Select Cells with Max & Min Value dialog box:

  • (1.) Specify the type of cells to search (formulas, values, or both) in the Look in box;
  • (2.) Then check the Maximum value or Minimum value as you need;
  • (3.) And specify the scope that the largest or smallest based on, here, please choose Cell.
  • (4.) And then if you want to select the first matching cell, just choose the First cell only option, to select all the matching cells, please choose All cells option.

4. And then click OK, it will select all highest values or lowest values in the selection, see the following screenshots:

Select all the smallest values

Select all the largest values

Download and free trial Kutools for Excel Now!


Select the highest or lowest value in each row or column with a powerful feature

If you want to find and select the highest or lowest value in each row or column, the Kutools for Excel also can do you a favor, please do as follows:

1. Select the data range that you want to select the largest or smallest value. Then click Kutools > Select > Select Cells with Max & Min Value to enable this feature.

2. In the Select Cells with Max & Min Value dialog box, set the following operations as you need:

4. Then click Ok button, all the largest or smallest value in each row or column are selected at once, see screenshots:

The largest value in each row

The largest value in each column

Download and free trial Kutools for Excel Now!


Demo: Select the highest or lowest values in a selection / each row and column with Kutools for Excel


More relative largest or smallest value articles:

  • Find And Get The Nth Largest Value Without Duplicates In Excel
  • In Excel worksheet, we can get the largest, the second largest or nth largest value by applying the Large function. But, if there are duplicate values in the list, this function will not skip the duplicates when extracting the nth largest value. In this case, how could you get the nth largest value without duplicates in Excel?
  • Find The Nth Largest / Smallest Unique Value In Excel
  • If you have a list of numbers which contains some duplicates, to get the nth largest or smallest value among these numbers, the normal Large and Small function will return the result including the duplicates. How could you return the nth largest or smallest value ignoring the duplicates in Excel?
  • Highlight Largest / Lowest Value In Each Row Or Column
  • If you have multiple columns and rows data, how could you highlight the largest or lowest value in each row or column? It will be tedious if you identify the values one by one in each row or column. In this case, the Conditional Formatting feature in Excel can do you a favor. Please read more to know the details.
  • Sum Largest Or Smallest 3 Values In A List Of Excel
  • It is common for us to add up a range of numbers by using the SUM function, but sometimes, we need to sum the largest or smallest 3, 10 or n numbers in a range, this may be a complicated task. Today I introduce you some formulas to solve this problem.

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  • To post as a guest, your comment is unpublished.
    Arslan · 1 months ago
    Hi all

    i need to extract data in a range, this formula is working fine but its not showing duplicate values. is there any chance that i get duplicate value too?

    =INDEX($B$36:$V$36,MATCH(1,INDEX(($B$36:$V$36=LARGE($B$36:$V$36,ROWS(AB$7:AB13)))*(COUNTIF(AB$7:AB13,$B$36:$V$36)=0),),0))
  • To post as a guest, your comment is unpublished.
    R NAGARAJAN · 11 months ago
    I have an excel sheet with various columns - Date - Item Names - Qty - Price - Total Price. This item was purchased on many dates with different price. How to find out maximum price for each item ?
    • To post as a guest, your comment is unpublished.
      skyyang · 11 months ago
      Hi, R NAGARAJAN,
      To find the largest value based on criteria, may be the below formula can help you: (please change the cell references to your need)

      =MAX(($A$2:$A$10=E2)*$C$2:$C$10) (press Ctrl + Shift + Enter keys together to get the correct results. )
      • To post as a guest, your comment is unpublished.
        Azad · 15 days ago
        hi, skyyang
        thanks for your formula, it works. finally can you help me to get Minimum value with criteria?
        i used this {=MIN(($F$3:$F$1240=I3)*($H$3:$H$1240))} with ctrl+shift+enter and provides wrong calculation, it shows all 0 value.
        • To post as a guest, your comment is unpublished.
          skyyang · 13 days ago
          Hi, Azad,
          To get the smallest value based on the criteria, please apply the below formula:
          =MIN(IF(A2:A11=D2,B2:B11))
          Please remember to press ctrl+shift+enter keys together. And change the cell references to your need.

          Please try, hope it can help you!
          • To post as a guest, your comment is unpublished.
            Azad · 11 days ago
            Hello dear thank you very much it works.
  • To post as a guest, your comment is unpublished.
    Patty Pooh · 1 years ago
    How would I format the numbers that are returned?
  • To post as a guest, your comment is unpublished.
    Patty · 1 years ago
    How would I format the numbers that are returned?
  • To post as a guest, your comment is unpublished.
    santosh · 2 years ago
    dear sir,
    how to find MAX and MIN in this images (in place of 1,2,3,4,5,6,7,8,9,10)



    Max Range
    1 =7.00Hrs.
    2 =132.88Kv
    3= -222.40Amp
    4= -43MW
    5=-27.07Mvar

    Min range


    6= 14.00Hrs
    7= 136.32Kv
    8= -119.20Hrs
    9= -2MW
    10= -27.84Mvar
  • To post as a guest, your comment is unpublished.
    Mike P · 4 years ago
    Hi, what if I want to select the lowest 3 values or maximum 3 values, or lowest 1/3 values or max 2/3 values, etc. Is there a way to do this? Thanks!
    • To post as a guest, your comment is unpublished.
      Harsono Susanto · 4 years ago
      First use =counta to count number of cells tha is not empty (x)
      Then =x/3*2 (y)
      Then =small(range,y) =small(range,y-1) and so on until u get y-1 =1
  • To post as a guest, your comment is unpublished.
    OMAR · 5 years ago
    Dear Sir,

    I am looking for a formulea which can search product-wise. Suppose in in column A, you have 10 of Product A and in column B you have several prices for the same product A. See example below:

    PRODUCT PRICE

    Prooduct A 12
    Prooduct A 19
    Prooduct A 11
    Prooduct A 21
    Prooduct A 10
    Prooduct B 16
    Prooduct B 21
    Prooduct B 13
    Prooduct B 12
    Prooduct C 21
    Prooduct C 14
    Prooduct C 10

    Looking for a formulea which can search by product (product-wise).

    Thanks and best regards,