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How to keep formula and formatting when copying and pasting in Excel?

Author: Kelly Last Modified: 2017-04-26

As we know, when copying and pasting a range with both formula and formatting in Excel, the formulas will be changed but formatting kept normally (See the second screen shot below). Some users may try the Paste Special > Value & Source Formatting, this way keeps the formatting and formula results but loses the formulas (see the third screen shot below).
doc copy with formula formatting 01

Is there a way to remain both formula and formatting when copying and pasting in Excel? Here I will introduce a couple of methods to solve it.

Keep formula and formatting when copying by changing formula reference

Keep formula and formatting when copying by Kutools for Excel

Save range as mini template (AutoText entry, remaining cell formats and formulas) for reusing in future

Normally Microsoft Excel saves the whole workbook as a personal template. But, sometimes you may just need to reuse a certain selection frequently. Comparing to save the entire workbook as template, Kutools for Excel provides a cute workaround of AutoText utility to save the selected range as an AutoText entry, which can remain the cell formats and formulas in the range. And then you will reuse this range with just one click.


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arrow blue right bubbleKeep formula and formatting when copying by changing formula reference

If formula calculates with absolute references, the formula and formula results will be reserved when we copying and pasting in Excel.

1. Select the Range that you will copy with keeping formula and formatting.

2. Click the Kutools > Covert Refers; and in the opening Convert Formula References dialog box check To absolute option and click the Ok button or Apply button. See left screenshot:

Kutools for Excel - Packed with over 300 essential tools for Excel. Enjoy a full-featured 30-day FREE trial with no credit card required! Download now!

Note: If you do not have Kutools for Excel installed, you can double click a cell with formula in the Specified range, highlight the formula (see below screen shot), and press the F4 key. And change each formula reference to absolute one by one.

doc-copy-with-formula-formatting-10.png

Now each formula in the specified range is changed to absolute as below screen shot shown:

Step 3: Now select the specified range, copy with pressing Ctrl + C keys simultaneously, select a blank cell and paste with pressing Ctrl + V keys simultaneously.

Now the specified range is copied and pasted with remaining its formula and formatting as below screen shot shown:

Note: If necessary, you can change the pasted formulas and original formulas to relative references with selecting them and clicking Kutools > Convert Refers > To relative > OK.


arrow blue right bubbleKeep formula and formatting when copying by Kutools for Excel

If you have Kutools for Excel installed, its Exact Copy utility can help you keep formula and formatting when copying and pasting easily in Excel.

Kutools for Excel - Packed with over 300 essential tools for Excel. Enjoy a full-featured 30-day FREE trial with no credit card required! Download now!

Step 1: Select the range you will copy with formula and formatting.

Step 2: Click Kutools > Exact Copy, and in the throwing up Exact Formula Copy dialog box check the Copy formatting option and click the Ok button. See below screen shot:

Step 3: Now the second Exact Formula Copy dialog box comes out, select a blank cell, and click the OK button.

Now you will see the selected range is copied and pasted with remaining exact formula and formatting as below screen shot shown:

doc-copy-with-formula-formatting-9.png

Kutools for Excel - Supercharge Excel with over 300 essential tools. Enjoy a full-featured 30-day FREE trial with no credit card required! Get It Now


Demo: Keep formula and formatting when copying in Excel

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arrow blue right bubbleRelated articles:

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