Skip to main content

Kutools for Office ā€” One Suite. Five Tools. Get More Done.

Remove formulas from Excel worksheet but keep values/results

Author Siluvia Last modified

When working with complex spreadsheets in Excel, there are instances when you might need to remove formulas to prevent further modifications while retaining the calculated results. This not only secures the data but also simplifies the document for sharing or final presentation purposes. This article will guide you through two effective methods to achieve this: first, by using the traditional "paste as value" method, and second, by utilizing the powerful "One Click" feature of Kutools for Excel. Each method serves the purpose with varying degrees of ease and efficiency, depending on your specific needs.

Convert formulas to static values using the Paste as Values method
One click to convert formulas to static values using Kutools for Excel

Convert formulas to static values using the Paste as Values method

You can copy the cells containing formulas and then paste them into the original cells as values. Please do as follows.

1. Select the cells with formulas you want to remove but keep results, press "Ctrl + C" keys simultaneously to copy the selected cells.

2. Then click "Home" > "Paste" > "Values". See screenshot:

A screenshot showing the Paste Values option in Excel to replace formulas with their results

Now, all formulas are removed, and only the calculated results remain in the selected cells.

A screenshot showing the formulas replaced by their calculated results in Excel

One click to convert formulas to static values using Kutools for Excel

Kutools for Excel's "To Actual" feature allows users to quickly convert formulas within a selected area to their actual values with just one click. This tool is especially useful for finalizing data before sharing or reporting, as it efficiently secures calculated results against unintentional edits, saving time and effort while ensuring accuracy.

Kutools for Excel offers over 300 advanced features to streamline complex tasks, boosting creativity and efficiency. Itegarate with AI capabilities, Kutools automates tasks with precision, making data management effortless. Detailed information of Kutools for Excel...         Free trial...

1. Select the cells with formulas you want to remove and keep the values. Go to the "Kutools" tab and select "To Actual".

Then, all formulas are removed from the selected cells, leaving only the results.

Kutools for Excel - Supercharge Excel with over 300 essential tools. Enjoy permanently free AI features! Get It Now

Removing formulas while preserving the resultant values in Excel can streamline the usability of your spreadsheets, particularly when preparing them for reports, presentations, or shared projects. By mastering the methods provided in the post, you can enhance the functionality of your Excel work, making it more accessible and easier to manage for users who may not need the underlying formulas. For those eager to delve deeper into Excel's capabilities, our website boasts a wealth of tutorials. Discover more Excel tips and tricks here.

Demo: One click to convert formulas to static values using Kutools for Excel

 

Best Office Productivity Tools

šŸ¤– Kutools AI Aide: Revolutionize data analysis based on: Intelligent Execution   |  Generate Code  |  Create Custom Formulas  |  Analyze Data and Generate Charts  |  Invoke Kutools Functionsā€¦
Popular Features: Find, Highlight or Identify Duplicates   |  Delete Blank Rows   |  Combine Columns or Cells without Losing Data   |   Round without Formula ...
Super Lookup: Multiple Criteria VLookup  |   Multiple Value VLookup  |   VLookup Across Multiple Sheets   |   Fuzzy Lookup ....
Advanced Drop-down List: Quickly Create Drop Down List   |  Dependent Drop Down List   |  Multi-select Drop Down List ....
Column Manager: Add a Specific Number of Columns  |  Move Columns  |  Toggle Visibility Status of Hidden Columns  |  Compare Ranges & Columns ...
Featured Features: Grid Focus   |  Design View   |   Big Formula Bar   |  Workbook & Sheet Manager   |  Resource Library (Auto Text)   |  Date Picker   |  Combine Worksheets   |  Encrypt/Decrypt Cells   |  Send Emails by List   |  Super Filter   |   Special Filter (filter bold/italic/strikethrough...) ...
Top 15 Toolsets:  12 Text Tools (Add Text, Remove Characters, ...)   |   50+ Chart Types (Gantt Chart, ...)   |   40+ Practical Formulas (Calculate age based on birthday, ...)   |   19 Insertion Tools (Insert QR Code, Insert Picture from Path, ...)   |   12 Conversion Tools (Numbers to Words, Currency Conversion, ...)   |   7 Merge & Split Tools (Advanced Combine Rows, Split Cells, ...)   |   ... and more
Use Kutools in your preferred language ā€“ supports English, Spanish, German, French, Chinese, and 40+ others!

Supercharge Your Excel Skills with Kutools for Excel, and Experience Efficiency Like Never Before. Kutools for Excel Offers Over 300 Advanced Features to Boost Productivity and Save Time.  Click Here to Get The Feature You Need The Most...

Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!

All Kutools add-ins. One installer

Kutools for Office suite bundles add-ins for Excel, Word, Outlook & PowerPoint plus Office Tab Pro, which is ideal for teams working across Office apps.

Excel Word Outlook Tabs PowerPoint
  • All-in-one suite ā€” Excel, Word, Outlook & PowerPoint add-ins + Office Tab Pro
  • One installer, one license ā€” set up in minutes (MSI-ready)
  • Works better together ā€” streamlined productivity across Office apps
  • 30-day full-featured trial ā€” no registration, no credit card
  • Best value ā€” save vs buying individual add-in