Tip: Other languages are Google-Translated. You can visit the English version of this link.
Log in
x
or
x
x
Register
x

or

How to save and apply custom number formats in Excel?

Sometimes, you may format a number in a custom style in Excel, for example format the number of 973020000 as $973.02 M, and then you want to save this custom number formats for future using. So do you have any idea to save and apply it later in Excel? In this article, we provide two methods for you.

Save and apply custom number formats within one workbook

Save and apply custom number formats in all workbooks

Easily apply special date formatting to dates in Excel

Easily apply special date formatting to multiple dates by Kutools for Excel's Apply Date Formatting utility. The utility can change dates to month or weekday name, to month and year only, or any other date formats as you need. Full Feature Free Trial 30-day!

ad apply date formatting 2

Office Tab Enable Tabbed Editing and Browsing in Office, and Make Your Work Much Easier...
Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%
  • Reuse Anything: Add the most used or complex formulas, charts and anything else to your favorites, and quickly reuse them in the future.
  • More than 20 text features: Extract Number from Text String; Extract or Remove Part of Texts; Convert Numbers and Currencies to English Words.
  • Merge Tools: Multiple Workbooks and Sheets into One; Merge Multiple Cells/Rows/Columns Without Losing Data; Merge Duplicate Rows and Sum.
  • Split Tools: Split Data into Multiple Sheets Based on Value; One Workbook to Multiple Excel, PDF or CSV Files; One Column to Multiple Columns.
  • Paste Skipping Hidden/Filtered Rows; Count And Sum by Background Color; Send Personalized Emails to Multiple Recipients in Bulk.
  • Super Filter: Create advanced filter schemes and apply to any sheets; Sort by week, day, frequency and more; Filter by bold, formulas, comment...
  • More than 300 powerful features; Works with Office 2007-2019 and 365; Supports all languages; Easy deploying in your enterprise or organization.

You can save and apply a custom number format within one workbook easily as follows:

Save custom number formats in one workbook

Step 1: Select a number cell, right click and select Format Cells from the right-clicking menu.

Step 2: In the popping Format Cells dialog box, go to Number tab, click to highlight the Custom in the Category box, type the custom format code into the Type box, and click the OK button. See below screen shot:

In our case, we type the format code $#.##,," M"; into the type box which will format numbers as currency and show in million.

So far the custom format code is saved in current workbook. And you can apply this custom format to any cell of any worksheet in this workbook.

Apply saved custom formats to other ranges in this workbook

When you want to apply this custom number format to other ranges in future, you can right click the range and select Format Cells from the right-clicking menu.

Then in the opening Format Cells dialog box, go to Number tab, click to highlight the Custom in the Category box, and then click to highlight the custom format code we created above in the Type box (in our case please click to highlight the $#.##,," M"; ), and click the OK button.

Then you can see all numbers in the selected range are formatted to the custom format at once.


The first method can only save custom number formats in one workbook. If you would like to save and apply custom number formats in all workbooks, you can try Kutools for Excel’s AutoText utility.

Save a custom number format into Auto Text pane

Step 1: Select a number cell, right click and select Format Cells from the right-clicking menu.

Step 2: In the opening Format Cells dialog box, go to Number tab, click to highlight the Custom in the Category box, type the custom format code into the Type box, and click the OK button. See below screen shot:

doc save format style 2

Step 3: Keep selecting the formatted cell, click the  button at the far left of Navigation Pane, and then click the Add button  as below screen shot shown:

Step 4: In the popping New AutoText dialog box, type a name for the new entry in the Name box, specify a group from Group drop down list, and click the Add button.

Now the number with custom number format is added as Auto Text entry, and you can insert it into any workbook at any time.

Apply custom formats to ranges in any workbook

For example you want to apply the custom number format to another workbook, you can do as below:

Step 1: Activate the AutoText pane with clicking the  button in Navigation Pane, and click the entry with custom number format to insert it into the active cell. See screen shot:

doc save format style 9

Step 2: Go to the Clipboard group on the Home tab, click the Format Painter  to copy the custom number format, and then apply the format to specified range by selecting the range.

Then the specified range is formatted with custom number format immediately.

Kutools for Excel - Includes more than 300 handy tools for Excel. Full feature free trial 30-day, no credit card required! Get It Now


Kutools for Excel includes more than 300 handy tools for Excel, free to try without limitation in 30 days. Download and Free Trial Now!


Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%

  • Reuse: Quickly insert complex formulas, charts and anything that you have used before; Encrypt Cells with password; Create Mailing List and send emails...
  • Super Formula Bar (easily edit multiple lines of text and formula); Reading Layout (easily read and edit large numbers of cells); Paste to Filtered Range...
  • Merge Cells/Rows/Columns without losing Data; Split Cells Content; Combine Duplicate Rows/Columns... Prevent Duplicate Cells; Compare Ranges...
  • Select Duplicate or Unique Rows; Select Blank Rows (all cells are empty); Super Find and Fuzzy Find in Many Workbooks; Random Select...
  • Exact Copy Multiple Cells without changing formula reference; Auto Create References to Multiple Sheets; Insert Bullets, Check Boxes and more...
  • Extract Text, Add Text, Remove by Position, Remove Space; Create and Print Paging Subtotals; Convert Between Cells Content and Comments...
  • Super Filter (save and apply filter schemes to other sheets); Advanced Sort by month/week/day, frequency and more; Special Filter by bold, italic...
  • Combine Workbooks and WorkSheets; Merge Tables based on key columns; Split Data into Multiple Sheets; Batch Convert xls, xlsx and PDF...
  • More than 300 powerful features. Supports Office/Excel 2007-2019 and 365. Supports all languages. Easy deploying in your enterprise or organization. Full features 30-day free trial.
kte tab 201905

Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
officetab bottom
Say something here...
symbols left.
You are guest ( Sign Up? )
or post as a guest, but your post won't be published automatically.
Loading comment... The comment will be refreshed after 00:00.
  • To post as a guest, your comment is unpublished.
    Graham Gibby · 10 months ago
    Does not work in Excel 2016/Office365, as 'Format' is not in the drop down under AutoText.
    • To post as a guest, your comment is unpublished.
      kellytte · 7 months ago
      Hi Graham Gibby,
      In this webpage, two methods are introduced to save and apply your custom number formats in Excel. It’s recommend you follow the step-wizard to finish the operation.
      FYI, AutoText is a feature provided by Kutools for Excel, which will save ranges, formulas, illustrations as AutoText entries, and let you easily reuse them at any time in any workbook with only one click!
  • To post as a guest, your comment is unpublished.
    Justin · 4 years ago
    This feature is not working in Excel 2013. I created a new autotext group called 'Format' and followed instructions as specified but no new format option appears after I press add.