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How to quickly flip data upside down in Excel?

Author: Sun Last Modified: 2024-07-05

In Excel, flipping data upside down is often necessary when reorganizing data sequences or preparing datasets for analysis that require an inverted order. This guide offers three efficient methods to reverse your data: using a helper column with sorting, applying a simple formula, and leveraging Kutools for Excel. Each method is designed to suit different user needs, enabling you to choose the most effective approach to meet your specific data manipulation requirements.


Flip data upside down with help column and Sort

You can create a help column besides your data, and then sort the help column to help you reverse the data.

1. Click at a cell next to your first data, and type 1 into it and go down the next cell type 2. See screenshot:
doc filp upside down 2

2. Then select the number cells and drag the autofill handle down until the number of cells is same as the number of data cells. See screenshot:
doc filp upside down 3

3. Then click Data > Sort Largest to Smallest. See screenshot:
doc filp upside down 4

4. In the Sort Warning dialog, check Expand the selection, and click Sort. See screenshot:
doc filp upside down 5

Now both help column and data column are reversed in order.
doc filp upside down 6

Tip: You can remove the help column if you do not need it any more.


Flip data upside down with formula

If you are familiar with formula, here I can tell you a formula to reverse the order of a column data.

1. Select a blank cell and type this formula =INDEX($A$1:$A$8,ROWS(A1:$A$8)) into it, press Enter key, then drag the autofill handle to fill this formula down until there appears duplicate order data. See screenshot:

doc filp upside down 7
doc filp upside down 8

Now the data has been flipped upside down, and you can remove the repeat data away.
doc filp upside down 9


Flip data upside down with Kutools for Excel

With above methods, you only can reverse the values order. If you want to reverse the values with their cell formats, you can use Kutools for Excel’s Flip Vertical Range utility. With Flip Vertical Range utility, you can choose flip values only or flip values and cell format together.

After installing Kutools for Excel, select the data you want to flip. Go to select Kutools > Range > Flip Vertical Range, and then specify one flipping type in the submenu as you need.
excel add in tool for reversing rows data vertically

  • If you select Flip All, both the cell values and their corresponding formats will be flipped together. The results will appear as follows:
    doc filp upside down 11
  • If you select Only flip values, only the cell values are flipped. See screenshot:
    doc filp upside down 12

With Kutools for Excel, you can reverse the order of a row without format or keeping format, you can swap two uncontinuous ranges and so on.


With the methods outlined in this article, you can adeptly adapt your data to suit a variety of analytical models and reporting formats. By mastering these techniques, you will not only boost your productivity but also enhance the efficiency of your Excel workflows, enabling you to manage and analyze your data with greater precision and ease. For those eager to delve deeper into Excel's capabilities, our website boasts a wealth of tutorials. Discover more Excel tips and tricks here.


Flip Data Vertically or Horizontally

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Comments (7)
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This comment was minimized by the moderator on the site
This formula made my day and put an end to all these years of manual typing, thank you so much!
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Thanks for the formulae help, works a treat
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Thank you so much! Being looking for this for nearly an hour.
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THANKYOU FOR SHARING WORKS WELL
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Really Helpful. Thanks for your help.
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Really Helpful. It pulled me out of one problem. Thanks for your help.
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Thanks for the help
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