Skip to main content

How to quickly flip data upside down in Excel?

Author: Sun Last Modified: 2024-07-05

In Excel, flipping data upside down is often necessary when reorganizing data sequences or preparing datasets for analysis that require an inverted order. This guide offers three efficient methods to reverse your data: using a helper column with sorting, applying a simple formula, and leveraging Kutools for Excel. Each method is designed to suit different user needs, enabling you to choose the most effective approach to meet your specific data manipulation requirements.

Flip data upside down with help column and Sort

You can create a help column besides your data, and then sort the help column to help you reverse the data.

1. Click at a cell next to your first data, and type 1 into it and go down the next cell type 2. See screenshot:
doc filp upside down 2

2. Then select the number cells and drag the autofill handle down until the number of cells is same as the number of data cells. See screenshot:
doc filp upside down 3

3. Then click Data > Sort Largest to Smallest. See screenshot:
doc filp upside down 4

4. In the Sort Warning dialog, check Expand the selection, and click Sort. See screenshot:
doc filp upside down 5

Now both help column and data column are reversed in order.
doc filp upside down 6

Tip: You can remove the help column if you do not need it any more.

Flip data upside down with formula

If you are familiar with formula, here I can tell you a formula to reverse the order of a column data.

1. Select a blank cell and type this formula =INDEX($A$1:$A$8,ROWS(A1:$A$8)) into it, press Enter key, then drag the autofill handle to fill this formula down until there appears duplicate order data. See screenshot:

doc filp upside down 7
doc filp upside down 8

Now the data has been flipped upside down, and you can remove the repeat data away.
doc filp upside down 9

Flip data upside down with Kutools for Excel

With above methods, you only can reverse the values order. If you want to reverse the values with their cell formats, you can use Kutools for Excel’s Flip Vertical Range utility. With Flip Vertical Range utility, you can choose flip values only or flip values and cell format together.

After installing Kutools for Excel, select the data you want to flip. Go to select Kutools > Range > Flip Vertical Range, and then specify one flipping type in the submenu as you need.
excel add in tool for reversing rows data vertically

  • If you select Flip All, both the cell values and their corresponding formats will be flipped together. The results will appear as follows:
    doc filp upside down 11
  • If you select Only flip values, only the cell values are flipped. See screenshot:
    doc filp upside down 12

With Kutools for Excel, you can reverse the order of a row without format or keeping format, you can swap two uncontinuous ranges and so on.

With the methods outlined in this article, you can adeptly adapt your data to suit a variety of analytical models and reporting formats. By mastering these techniques, you will not only boost your productivity but also enhance the efficiency of your Excel workflows, enabling you to manage and analyze your data with greater precision and ease. For those eager to delve deeper into Excel's capabilities, our website boasts a wealth of tutorials. Discover more Excel tips and tricks here.

Flip Data Vertically or Horizontally

Kutools for Excel: 300 + functions you must have in Excel, 30-day free trial from here

Best Office Productivity Tools

🤖 Kutools AI Aide: Revolutionize data analysis based on: Intelligent Execution   |  Generate Code  |  Create Custom Formulas  |  Analyze Data and Generate Charts  |  Invoke Kutools Functions
Popular Features: Find, Highlight or Identify Duplicates   |  Delete Blank Rows   |  Combine Columns or Cells without Losing Data   |   Round without Formula ...
Super Lookup: Multiple Criteria VLookup    Multiple Value VLookup  |   VLookup Across Multiple Sheets   |   Fuzzy Lookup ....
Advanced Drop-down List: Quickly Create Drop Down List   |  Dependent Drop Down List   |  Multi-select Drop Down List ....
Column Manager: Add a Specific Number of Columns  |  Move Columns  |  Toggle Visibility Status of Hidden Columns  |  Compare Ranges & Columns ...
Featured Features: Grid Focus   |  Design View   |   Big Formula Bar    Workbook & Sheet Manager   |  Resource Library (Auto Text)   |  Date Picker   |  Combine Worksheets   |  Encrypt/Decrypt Cells    Send Emails by List   |  Super Filter   |   Special Filter (filter bold/italic/strikethrough...) ...
Top 15 Toolsets12 Text Tools (Add Text, Remove Characters, ...)   |   50+ Chart Types (Gantt Chart, ...)   |   40+ Practical Formulas (Calculate age based on birthday, ...)   |   19 Insertion Tools (Insert QR Code, Insert Picture from Path, ...)   |   12 Conversion Tools (Numbers to Words, Currency Conversion, ...)   |   7 Merge & Split Tools (Advanced Combine Rows, Split Cells, ...)   |   ... and more

Supercharge Your Excel Skills with Kutools for Excel, and Experience Efficiency Like Never Before. Kutools for Excel Offers Over 300 Advanced Features to Boost Productivity and Save Time.  Click Here to Get The Feature You Need The Most...


Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
Comments (7)
No ratings yet. Be the first to rate!
This comment was minimized by the moderator on the site
This formula made my day and put an end to all these years of manual typing, thank you so much!
This comment was minimized by the moderator on the site
Thanks for the formulae help, works a treat
This comment was minimized by the moderator on the site
Thank you so much! Being looking for this for nearly an hour.
This comment was minimized by the moderator on the site
This comment was minimized by the moderator on the site
Really Helpful. Thanks for your help.
This comment was minimized by the moderator on the site
Really Helpful. It pulled me out of one problem. Thanks for your help.
This comment was minimized by the moderator on the site
Thanks for the help
There are no comments posted here yet
Leave your comments
Posting as Guest
Rate this post:
0   Characters
Suggested Locations