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How to save or export each sheet as CSV/PDF file in Excel?

For example you have a large workbook with multiple sheets, and you want to save or export each sheet as an individual .csv file or PDF file, how to get it done easily and quickly? In this article, I will introduce several methods to solve it.

Save or export each sheet as CSV/PDF file with Save As feature

Batch save or export each sheet as CSV file with VBA

Batch save or export each sheet as CSV/PDF file with Kutools for Excel

Batch convert multiple Excel files to PDF in Excel


As you know, Microsoft Excel can save current worksheet as an individual .csv file or PDF file. Therefore, you can save or export every sheet as .csv file or PDF file one by one manually.

1. Switch to the sheet that you will save or export as an individual .csv file, and click File (or Office button) > Save As.

2. In the opening dialog box, specify the destination folder that you will save the .csv file into, click the Save as type box and select CSV (Comma delimited) (*.csv) or PDF (*.pdf) from the drop down list, and click the Save button.

3. There will be two warning dialog boxes coming out successively. Please click OK > Yes.

Note: If you save active worksheet as PDF file, these dialog boxes won't pop up. Just go ahead to next step.

4. Repeat above step 1-3 to save other sheets as individual .csv files one by one.


If there are a number of sheets that you want to save or export as .csv files, the first method will be quite time-consuming and tedious. This VBA can simplify working and make it easy to save or export each sheet as .csv file.

1. Press Alt + F11 keys simultaneously to open the Microsoft Visual Basic for Application window.

2. Click Insert > Module, and then paste following VBA code into the new module window.

VBA: Save every sheet as an individual CSV file

Public Sub SaveWorksheetsAsCsv()
Dim xWs As Worksheet
Dim xDir As String
Dim folder As FileDialog
Set folder = Application.FileDialog(msoFileDialogFolderPicker)
If folder.Show <> -1 Then Exit Sub
xDir = folder.SelectedItems(1)
For Each xWs In Application.ActiveWorkbook.Worksheets
xWs.SaveAs xDir & "\" & xWs.Name, xlCSV
Next
End Sub
3. Click the Run button or press F5 key to run this VBA.

4. In the opening Browse dialog box, specify the destination folder that you will save all .csv files into, and click the OK button.

Then you will see every sheet is saved/exported as an individual .csv file in the specified destination folder.


Some Excel users may refuse VBA code for some reasons. Do not worry! The third method can also batch save or export each sheet as .csv file or PDF file easily by the Split Workbook utility of Kutools for Excel.

Kutools for Excel - Combines more than 300 Advanced Functions and Tools for Microsoft Excel

1. Click the Enterprise > Workbook > Split Workbook.

doc each sheet to csv 2

2. In the opening Split Workbook dialog box,

doc each sheet to csv 8

(1) Keep selecting all sheets. If not, you can check the checkbox before Worksheet name to select all sheets;

(2) Check the Specify save format option;

(3) Click the box below Specify save format option, and select CSV (Macintosh)(*.csv) or PDF (*.pdf) from the drop down list.

(4) Click the Split button.

 

Note: If there are hidden and blank worksheets existing in your workbook, checking the Skip hidden worksheets box and the Skip blank worksheet box will ignore all blank or hidden sheets while exporting.

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3. In the opening Browse for Folder dialog box, specify the destination folder that you will save all .csv file or PDF file into, and click the OK button.

Now you will see every sheet is exported and saved as an individual .csv file in the specified folder.


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  • To post as a guest, your comment is unpublished.
    Ken · 1 years ago
    Copied and pasted the VBA script. On pressing F5, the system highlighted the word "sheet" in the first line, and gave the error "Compile error: Expected: end of statement"


    Mmmph.
  • To post as a guest, your comment is unpublished.
    Pav · 2 years ago
    Thank you for your very helpful tips. I used the vba code to convert an excel file with multiple sheets into individual csv files. I'm wondering, how can I specify that i'd like those csv files to be utf-8? Is there an addition to the code below that will add that feature?

    Public Sub SaveWorksheetsAsCsv()
    Dim xWs As Worksheet
    Dim xDir As String
    Dim folder As FileDialog
    Set folder = Application.FileDialog(msoFileDialogFolderPicker)
    If folder.Show -1 Then Exit Sub
    xDir = folder.SelectedItems(1)
    For Each xWs In Application.ActiveWorkbook.Worksheets
    xWs.SaveAs xDir & "\" & xWs.Name, xlCSV
    Next
    End Sub