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How to combine multiple rows to one cell in Excel?

Sometimes, you need to combine multiple rows into one cell as below screenshot shown. The following methods will help you to combine multiple rows to one cell in Excel in details.

Combine multiple rows to one cell with formula

Combine multiple rows to one cell with Kutools for Excel

Easily Combine Multiple Rows To One Cell in Excel:

The Combine Columns and Rows utility of Kutools for Excel helps you easily combine multiple selected rows to one cell and separated all values by certain separator as below screenshot shown. Download the full feature 60-day free trail of Kutools for Excel now!

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Combine multiple rows to one cell with formula

You can use formula to combine multiple rows to one cell as follows.

1. Select a blank cell for placing the combined content, enter formula =CONCATENATE(TRANSPOSE(B2:B19)) into the Formula Bar, then you need to select TRANSPOSE(B2:B19) part of the formula, and then press F9 key. You can see the formula has been changed as below screenshots shown.

2. Remove the curly brackets from the formula in the formula bar, and then press the Enter key.

Now all contents in selected range are combined to one cell.

For quickly combining multiple rows and separating each cell value with certain separator such as comma, semicolon, please try the following method.

Combine multiple rows to one cell with Kutools for Excel

The Combine utility of Kutools for Excel can help you to easily combine multiple rows to one cell, and separate each combined text with certain separator.

Kutools for Excel : with more than 300 handy Excel add-ins, free to try with no limitation in 60 days. 

1. Select the range with rows you need to combine to one cell, and then click Kutools > Combine. See screenshot:

2. In the Combine Columns or Rows dialog box, select Combine into single cell in the first section, then specify a separator, and finally click the OK button. See screenshot:

Now all selected cells in different rows are combined into one cell immediately.


1. If you want to keep the original data, please copy the data to a new range and then apply this function.

2. If you want to keep the original formatting in the combined cell, please check the Use formatted values box in the Combine Columns or Rows dialog box.

Tip.If you want to have a free trial of this utility, please go to download the software freely first, and then go to apply the operation according above steps.

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  • To post as a guest, your comment is unpublished.
    tomas · 1 years ago
    copy all cells to MS Word not keeping the formatting, then copy back to desired cell in MS Excel...
  • To post as a guest, your comment is unpublished.
    roy · 1 years ago
    I am trying to combine two datas into one row.. How do i do that in excel.
    • To post as a guest, your comment is unpublished.
      crystal · 1 years ago
      Dear roy,
      Do you mean combine two datas in different rows into one row (the two datas still locating in different cells of same row after combining)?
  • To post as a guest, your comment is unpublished.
    joe · 1 years ago
    using kutools method on this can you drag the formula down the sheet like in regular excel? I have roughly 1210 rows on a sheet. every 4 rows has some customer data in it, that i need to combine in one cell (or row would work)

    Is there also a way to remove extra variable spaces between words. some lines have 3 to 15 spaces between words that dont need to be there. like.
    hello customer# 434 Mike Jones address 2323 las vegas blvd phone number 702
    • To post as a guest, your comment is unpublished.
      Linda · 1 years ago
      Dear JOE,
      Thank you for your comment! Our Kutools has a [b]Remove Spaces[/b] utility which can help you to remove not only leading spaces, but also remove trailing, excess as well as all spaces from specified cells. You can follow this link:
      to know more about this utility.
      For the Combine method, Kutools does not support dragging and filling. We will try our best to enhance the Kutools functions for more efficient Excel work!
      Thanks again for your comment! :-)