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How to vlookup and concatenate multiple corresponding values in Excel?

As we all known, the Vlookup function in Excel can help us to lookup a value and return the corresponding data in another column, but in general, it can only get the first relative value if there are multiple matching data. In this article, I will talk about how to vlookup and concatenate multiple corresponding values in only one cell or a vertical list.

Vlookup and return multiple matching values vertically with formula

Vlookup and concatenate multiple matching values in a cell with User Defined Function

Vlookup and concatenate multiple matching values in a cell with Kutools for Excel


Vlookup and concatenate multiple matching values in a cell:

With Kutools for Excel’s Advanced Combine Rows utiltiy, you can quickly combine multiple duplicate rows into one record based on key columns, and it also can apply some calculations such as sum, average, count and so on for other columns.

  • 1. Specify the key column that you want to combine other column based on;
  • 2. Choose the separator for your combined data.

doc combine text based on criteria 10

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Supposing, I have the following range of data, to get all the corresponding values based on a specific value vertically as following screenshot shown, you can apply an array formula.

doc vlookup concatenate 1

1. Enter this formula: =IF(COUNTIF($A$1:$A$16,$D$2)>=ROWS($1:1),INDEX($B$1:$B$16,SMALL(IF($A$1:$A$16=$D$2,ROW($1:$16)),ROW(1:1))),"") into a blank cell where you want to put the result, for example, E2, and then press Ctrl + Shift + Enter keys together to get the relative value base on a specific criterion, see screenshot:

doc vlookup concatenate 2

Note: In the above formula:

A1:A16 is the column range which contains the specific value you want to look for;

D2 indicates the specific value you want to vlookup;

B1:B16 is the column range that you want to return the corresponding data from;

$1:$16 indicates the rows reference within the range.

2. Then select cell E2, and drag the fill handle down to the cells until you get blank cells, and all matching values are listed into the column as following screenshot shown:

doc vlookup concatenate 3


Instead of getting the relative values vertically, sometimes, you want to the matching values into one cell and concatenate them with a specific separator. In this case, the following User Defined Function may do you a favor.

1. Hold down the ALT + F11 keys to open the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste the following code in the Module Window.

VBA code: Vlookup and concatenate multiple matching values in a cell

Function CusVlookup(lookupval, lookuprange As Range, indexcol As Long)
'updateby Extendoffice 20151118
Dim x As Range
Dim result As String
result = ""
For Each x In lookuprange
    If x = lookupval Then
        result = result & " " & x.Offset(0, indexcol - 1)
    End If
Next x
CusVlookup = result
End Function

3. Then save and close this code, go back to the worksheet, and enter this formula: =cusvlookup(D2,A1:B16,2) into a blank cell where you want to put the result, and press Enter key, all corresponding values based on a specific data have been returned into one cell with space separator, see screenshot:

doc vlookup concatenate 4

Note: In the above formula: D2 indicates the cell values that you want to look up, A1: B16 is the data range that you want to fetch the data, the number 2 is the column number that the matching value is to be returned from, you can change theses references to your need.


If you have Kutools for Excel, with its Advanced Combine Rows feature, you can quickly finish this job with ease. This feature can help you to combine all matching values with a specific delimiters based on the same data in another column.

Kutools for Excel : with more than 300 handy Excel add-ins, free to try with no limitation in 60 days.

After installing Kutools for Excel, please do as follows:

1. Select the data range that you want to get the corresponding values based on the specific data.

2. Then click Kutools > Content > Advanced Combine Rows, see screenshot:

doc vlookup concatenate 5

3. In the Advanced Combine Rows dialog box, click the column name that you want to combine based on, then click Primary Key button, see screenshot:

doc vlookup concatenate 6

4. Then click another column name that you want to return the matched values, and click Combine to choose one separator to separate the combined values, see screenshot:

doc vlookup concatenate 7

5. And then click Ok button, all the corresponding values based on same values have been combined together with a specific separator, see screenshots:

doc vlookup concatenate 8  2 doc vlookup concatenate 9

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  • To post as a guest, your comment is unpublished.
    sym-john · 3 months ago
    Is there any way to get the unique "name" for "class1"
  • To post as a guest, your comment is unpublished.
    Russell · 8 months ago
    This is working great for me - is there anyway to change it that it checks if the cell contains rather than a complete match? Basically I have a list of tasks where:
    Column A: Dependencies (eg 10003 10004 10008)
    Column B: Task Reference (eg 10001)
    Column C: Dependent Tasks (the column for the formula result) - where it would lookup the task reference to see which rows contain it in Column A, and then list the Task Reference of those tasks.

    E.g:

    Row | Column A | Column B | Column C
    1 | | 10001 | 10002 10003
    2 | 10001 | 10002 | 10003
    3 | 10001 10002 | 10003 |
    • To post as a guest, your comment is unpublished.
      Jeff F · 3 months ago
      you would want to use the Instr() function which will check for something in a string of text in a cell. You can also use Left() and Right() if you are looking for the starting or ending details.
  • To post as a guest, your comment is unpublished.
    jeff · 9 months ago
    The cusVlookup worked great for me. Another way to have a different separator is to wrap in two substitute functions. The first (from inside to out) replaces the first space with no space, the second replaces all other spaces with a " / " in mine. Could use "," if you want commas.
    =SUBSTITUTE(SUBSTITUTE(cusVlookup(D2,Table1,2)," ","",1)," "," / ")

    Also, if your lookup value isn't the first column, you can use 0 or negative numbers to go to column to the left.
    =SUBSTITUTE(SUBSTITUTE(cusVlookup(D2,Table1,-1)," ","",1)," "," / ")
    • To post as a guest, your comment is unpublished.
      skyyang · 8 months ago
      Hi, jeff,
      Thanks for your sharing, you must be a warmhearted man.
  • To post as a guest, your comment is unpublished.
    Dana Rohde · 1 years ago
    I have to say, I have been trying to get a formula for combining multiple values and returning them to a single cell for 2 days now. This "How To" has saved me!! Thank you SO much! I would never have gotten it without your Module!
    I do have 2 questions though. I have the deliminator as a comma instead of a space and because of that it starts out with a comma. Is there a way to prevent the start comma but keep the rest?
    My second question is; When I use the fill handle it changes the range values as well as the cell value I want to look up. I want it to continue to change the cell number I want to look up but keep the same range values. How can I make this happen?

    Thank you so much for your help!!
  • To post as a guest, your comment is unpublished.
    Jacob Nelson · 1 years ago
    Is there a way to delete the duplicate values in the concatenate?
  • To post as a guest, your comment is unpublished.
    Sree Kanth · 1 years ago
    This is amazing but i am looking for something else, i have a table with RollNo StudentName sub1, sub2, sub3 ... Total Result, When I enter Rollnumber it should give a result like "SName Sub1 64, sub2 78,... Total 389, Result pass", is it possible
  • To post as a guest, your comment is unpublished.
    Brett Bieker · 2 years ago
    Loved the function for Excel 2013 but amended it slightly to change the separating character to ";" instead of " " and then remove the prefixed ";" from the concantenated values

    Results matching values in my example would have ;result01 or ;result01;result02 . Added the extra If Left(xResult, 1) = ";" to remove any extra ";" at the beginning of the string if it is the 1st character. I'm sure there is a neater way of doing it but it worked for me. :)

    Function CusVlookup(pValue As String, pWorkRng As Range, pIndex As Long)
    Dim rng As Range
    Dim xResult As String
    xResult = ""
    For Each rng In pWorkRng
    If rng = pValue Then
    xResult = xResult & ";" & rng.Offset(0, pIndex - 1)
    If Left(xResult, 1) = ";" Then
    xResult = MID(xResult,2,255)
    End If
    End If
    Next
    CusVlookup = xResult
    End Function
    • To post as a guest, your comment is unpublished.
      Anand · 1 years ago
      Make if condition for result if empty.

      Function CusVlookup(lookupval, lookuprange As Range, indexcol As Long)
      'updateby Extendoffice 20151118
      Dim x As Range
      Dim result As String
      result = ""
      For Each x In lookuprange
      If x = lookupval Then
      If Not result = "" Then
      result = result & " " & x.Offset(0, indexcol - 1)
      Else
      result = x.Offset(0, indexcol - 1)
      End If
      Next x
      CusVlookup = result
      End Function
  • To post as a guest, your comment is unpublished.
    slohman · 3 years ago
    When using the cusvlookup is there a way to add the last name as well with a comma in between that might appear in Column C
  • To post as a guest, your comment is unpublished.
    Deepan Saha · 3 years ago
    How to get the result. Please help.

    data data1 result
    a 1 a1
    b 2 a2
    c b1
    b2
    c1
    c2