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9 months ago
Hi all, Can some help me to get all unique values on one single cell
How to extract unique values based on criteria in Excel?
Supposing, you have the following data range that you want to list only the unique names of column B based on a specific criterion of column A to get the result as below screenshot shown. How could you deal with this task in Excel quickly and easily?
Extract unique values based on criteria with array formula
Extract unique values based on criteria Kutools for Excel
Extract unique values based on criteria with array formula
To solve this job, you can apply a complex array formula, please do as follows:
1. Enter this formula: =INDEX($B$2:$B$17, MATCH(0, IF($D$2=$A$2:$A$17, COUNTIF($E$1:$E1, $B$2:$B$17), ""), 0)) into a blank cell where you want to list the extracting result, in this example, I will put it to cell E2, and then press Shift + Ctrl + Enter keys to get the first unique value, see screenshot:
Note: In the above formula: B2:B17 is the column range contains the unique values that you want to extract from, A2:A17 is the column contains the criterion you based on, D2 indicates the criterion that you want to list the unique values based on, and E1 is the cell above your entered formula.
2. Then drag the fill handle down to the cells to list all unique values based on the specific criterion, see screenshot:
Extract unique values based on criteria Kutools for Excel
If you are not skilled with the complicated formula, here, I will talk about an easy way to solve it without any formulas. You can filter the data by a specific criterion firstly, and then apply the Select Duplicates & Unique Cells feature of Kutools for Excel to select the unique values and then paste them to other cells you need.
| Kutools for Excel : with more than 300 handy Excel add-ins, free to try with no limitation in 60 days. |
After installing Kutools for Excel, please do as follows:( Download Kutools for Excel Now! )
1. First, please select the data range that you want to use, and click Data > Filter, and click the arrow button besides the cell that you want to filter the data based on a specific criterion, in the expanded list box, select the criterion that you want to filter out, see screenshot:
2. Then click OK, the desired data has been filtered out, and select the values in column B that you want to extract the unique names from, then click Kutools > Select > Select Duplicate & Unique Cells, see screenshot:
3. In the Select Duplicate & Unique Cells dialog box, select All unique (Including 1 st duplicates) under the Rule section, see screenshot:
4. Then click Ok button, all unique values have been selected, and then please copy the values and paste them into the cell that you want to list the result, see screenshot:
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Demo: Extract unique values based on criteria Kutools for Excel
Kutools for Excel: with more than 200 handy Excel add-ins, free to try with no limitation in 60 days. Download and free trial Now!
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To post as a guest, your comment is unpublished.· 1 years agoHello. This is really helpful, however, what If I want a formula that lists the unique values based on multiple criteria. eg. I have a data set which has the following data in a table (after each hyphen is a new column but same row):
Company A - £200 - £100
Company A - £300 - £200
Company B - £300 - £200
Company C - £600 - £200
Company B - £100 - £300
Company D - £0 - £600
Company A - £700 - £100
I want a new data table in a new tab which groups the duplicate values without using an array formula. currently I'm grouping using a pivot table and pasting to my new data table. It's a long process but array formulas make my spreadsheet really slow.
Company A - £1200 - £400
Company B - £400 - £500
Company C - £600 - £200
Company D - £0 - £600
Thanks,
K-
To post as a guest, your comment is unpublished.· 1 years agoHello, K,
For solving your problem, I can recommend our useful tool- Kutools for Excel, with its Advanced Combine Rows feature, you can deal with this job quickly. Firstly, you should copy and paste your data into a new worksheet, and then apply htis feature as below screenhsot shown.
You can know more about this feature from: https://www.extendoffice.com/product/kutools-for-excel/excel-combine-duplicate-rows.html
Please download Kutools for Excel and install it, then apply this feature. Full feature free trial 30-day, please try.
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To post as a guest, your comment is unpublished.· 1 years agoHi! the formula works really well. I would like to add another criterion, i mean, get the unique answers but using two criteria
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To post as a guest, your comment is unpublished.· 1 years agoHi, Giancarlo,
to extract unique values based on multiple criteria, any of the below formula can help you: (after pasting the formula, please press Ctrl + Shift + Enter keys together.)
=IFERROR(INDEX($C$2:$C$11, MATCH(0, COUNTIF(G1:$G$1, $C$2:$C$11)+IF($A$2:$A$11<>$E$2, 1, 0)+IF($B$2:$B$11<>$F$2, 1, 0), 0)), "")
=INDEX($C$2:$C$11, MATCH(0, IF(($A$2:$A$11=$E$2)*($B$2:$B$11=$F$2), COUNTIF($G$1:$G1, $C$2:$C$11), ""), 0))
Please try, hope it can help you!
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To post as a guest, your comment is unpublished.· 1 years agoIs there a way to make this work while ALLOWING for duplicate values? For instance, I want all instances of Lucy to be listed in the results.
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To post as a guest, your comment is unpublished.· 1 years agoHello, Konstantin,
To extract all corresponding values including the duplicates based on a specific cell criteria, the following array formula can help you, see screenshot:
=IF(ISERROR(INDEX($A$1:$B$17,SMALL(IF($A$1:$A$17=$D$2,ROW($A$1:$A$17)),ROW(1:1)),2)),"",
INDEX($A$1:$B$17,SMALL(IF($A$1:$A$17=$D$2,ROW($A$1:$A$17)),ROW(1:1)),2))
After inserting the formula, please press Shift + Ctrl + Enter keys together to get the correct result, and then drag the fill handle down to get all values.
Hope this can help you, thank you！
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To post as a guest, your comment is unpublished.· 2 years agoHow would I get this formula to return each of the duplicates instead of one of each of the names? For instance, in the example above, how would I get the results column (B:B) to return Lucy, Ruby, Anny, Jose, Lucy, Anny, Tom? I'm using this as a budget tool pulling to specific account summaries from a general ledger. However, several of the amounts and transaction descriptions are duplicates in the general ledger. Once the first of the duplicated values is pulled, no more of them get pulled.
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To post as a guest, your comment is unpublished.· 2 years agoHi, Joe,
To extract all corresponding values based on a specific cell criteria, the following array formula can help you, see screenshot:
=IF(ISERROR(INDEX($A$1:$B$17,SMALL(IF($A$1:$A$17=$D$2,ROW($A$1:$A$17)),ROW(1:1)),2)),"",
INDEX($A$1:$B$17,SMALL(IF($A$1:$A$17=$D$2,ROW($A$1:$A$17)),ROW(1:1)),2))
After inserting the formula, please press Shift + Ctrl + Enter keys together to get the correct result, and then drag the fill handle down to get all values.
Hope this can help you, thank you！
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