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How to print worksheet without blank rows in Excel?

When printing worksheet, the blank rows will be printed out as well. For some Excel users, they tend to print worksheet without blank rows in order to compact the data and save papers. But how to print worksheet without blank rows in Excel. This article provides two methods for you.

Hide blank rows before printing with VBA code

Delete blank rows before printing with Kutools for Excel

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arrow blue right bubble Hide blank rows before printing with VBA code


Before printing the worksheet, you can run the below VBA code to hide blank rows in a specified range. Please do as follows.

1. Press the Alt + F11 keys to open the Microsoft Visual Basic for Application window.

2. In the Microsoft Visual Basic for Application window, click Insert > Module. And then copy and paste below VBA code into the Module window.

VBA code: Hide blank rows in selected range

Sub HideBlankRows()
	Dim xRg As Range
	Dim xCell As Range
	Dim xAddress As String
	Dim xUpdate As Boolean
	Dim I As Long
	On Error Resume Next
	xAddress = Application.ActiveWindow.RangeSelection.Address
	Set xRg  = Application.InputBox("Please select a range", "Kutools for Excel", xAddress, , , , , 8)
	Set xRg  = Application.Intersect(xRg, ActiveSheet.UsedRange)
	If xRg Is Nothing Then Exit Sub
		If xRg.Areas.Count > 1 Then
			MsgBox "Don't support multiple ranges", , "Kutools for Excel"
			Exit Sub
			End If
			xUpdate = Application.ScreenUpdating
			Application.ScreenUpdating = False
			For I = 1 To xRg.Rows.Count
				xRg.Rows(I).EntireRow.Hidden = (Application.CountA(xRg.Rows(I)) = 0)
			Next
			Application.ScreenUpdating = xUpdate
		End Sub

3. Press the F5 key to run the code, then a Kutools for Excel dialog box pops up, please select the range with blank rows you don’t want to print, and then click the OK button.

Then all blank rows in selected range are hidden immediately. Then you can start printing the worksheet without blank rows.

Note: After printing, you can unhide these blank rows with the following VBA code.

VBA code: Unhide all blank rows in selected range

Sub UnhideRows()
	Dim xRg As Range
	Dim xCell As Range
	Dim xAddress As String
	Dim xUpdate As Boolean
	On Error Resume Next
	xAddress = Application.ActiveWindow.RangeSelection.Address
	Set xRg = Application.InputBox("Please select a range to unhide the blank rows", "Kutools for Excel", xAddress, , , , , 8)
	Set xRg = Application.Intersect(xRg, ActiveSheet.UsedRange)
	If xRg Is Nothing Then Exit Sub
		xUpdate = Application.ScreenUpdating
		Application.ScreenUpdating = False
		xRg.EntireRow.Hidden = False
		Application.ScreenUpdating = xUpdate
	End Sub

arrow blue right bubble Delete blank rows before printing with Kutools for Excel

If you want to print worksheet without blank rows, we recommend you to delete all blank rows with the Delete Blank Rows utility of Kutools for Excel, and then you can print the worksheet manually.

Kutools for Excel : with more than 300 handy Excel add-ins, free to try with no limitation in 60 days. 

1. Click Kutools > Delete > Delete Blank Rows > In Selected Range/In Active Sheet/In Selected Sheets/In All Sheets based on your needs. See screenshot:

Note: For deleting blank rows in a range, please select this range firstly and then apply the function.

2. Then a dialog box pops up to tell you how many rows have been deleted, please click the OK button.

Now all blank rows are deleted. You can start printing your worksheet.

Note: This utility support Undo Ctrl + Z.

Tip.If you want to have a free trial of this utility, please go to download the software freely first, and then go to apply the operation according above steps.


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