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Concatenate column/row/cells into one cell with comma, space, line break

Author: Kelly Last Modified: 2024-07-12

Concatenating a row, a column or a range of cells into a single cell using delimiters like commas, spaces, or line breaks can be achieved through various methods. This is particularly useful for summarizing data or preparing it for export. Below is a detailed guide, including several methods tailored for different needs and Excel versions.


Concatenate a row / column with comma/space by formula

Concatenate a row data into one cell with comma/space

For example you have a row of names as below screenshot shown, and you need to concatenate this row into one cell and separate cell contents with comma or space. You can apply the CONCATENATE function as follows:
doc concatenate range with comma space linebreak 0

1. Select a blank cell you will place the concatenation result in, and enter the formula =CONCATENATE(B1:J1&",") into it.

2. Highlight the B1:J1&"," in the formula and press F9 key to replace cell references with cell contents.

3. Remove the curly braces { and } from the formula, and press the Enter key. See screenshot:
doc concatenate range with comma space linebreak 1

Note: In above formula, B1:J1 is the row you will concatenate, and "," means you will separate each cell content by comma. For separating by space, please replace the "," with “ “ in the formula.

 

Concatenate a column data into one cell with comma/space

Supposing you have a column of names as below screenshot shown, you can also apply the CONCATENATE function to combine this column/list into one cell and separate each cell content by comma or space in Excel.

doc concatenate range with comma space linebreak 3

1. Select a blank cell you will place the concatenation result in, and enter the formula =CONCATENATE(TRANSPOSE(A2:A16)&",") into it.

2. Highlight the TRANSPOSE(A2:A16)&"," in the formula, and press the F9 key to replace cell reference with cell contents.

3. Remove curly braces { and } from the formula, and press the Enter key. See above screenshot:

Note: In above formula, A2:A16 is the column/list you will concatenate, and "," means you will separate each cell content by comma. For separating by space, please replace the "," with “ “ in the formula.


Concatenate a range/row/column with comma/space/line break by Kutools for Excel

Effortlessly merge data in Excel with Kutools! Whether you’re combining a row, column, or an entire range, Kutools for Excel simplifies the process with just a few clicks. Say goodbye to complex formulas and embrace the power of easy-to-use features! Choose your delimiter—comma, space, or even a line break—and let Kutools seamlessly integrate your data into one single cell. Ideal for both professional and personal projects, Kutools enhances your productivity, ensuring you spend less time on data management and more on what truly matters. For example, you have a range as below screenshot shown, you can concatenate this range into one column, one row, or one cell easily with Kutools for Excel’s Combine utility.

Kutools for Excel offers over 300 advanced features to streamline complex tasks, boosting creativity and efficiency. Enhanced with AI capabilities, Kutools automates tasks with precision, making data management effortless. Read More...         Free trial...

1. Select the range you will concatenate, and click Kutools > Merge & Split > Combine Rows, Columns or Cells without Losing Data. See screenshot:
doc combine rows columns cells

2. In the opening dialog box, please do as follows:
doc concatenate range with comma space linebreak 5
(1) In the To combine selected cells according to following options section, specify a combination option based on your need. In our case, we check the Combine Columns option;
(2) In the Specify a separator section, check a separator as you need. In our case, we check the New line option;
(3) Specify an option from the Place the results to drop down list. In our case, we select the Left Cell.
(4) In the Options section please check the Delete contents of combined cells option. See screenshot:

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3. Click the Ok button.

And then you will see selected columns are merged into one column, and cells in each row are concatenated into the first cell of this row. See screenshot:
doc concatenate range with comma space linebreak 6

Select Combine rows option in the To combine selected cells according to following option section:
doc concatenate range with comma space linebreak 7

Select Combine into single cell option in the To combine selected cells according to following option section:
doc concatenate range with comma space linebreak 9

By understanding and utilizing these methods, you can streamline the process of concatenating rows or columns into a single cell in Excel, enhancing both productivity and data readability.If you're interested in exploring more Excel tips and tricks, our website offers thousands of tutorials. Please click here to access them.


Demo: concatenate range/cells with comma, space, line break in Excel


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Comments (10)
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This comment was minimized by the moderator on the site
...happens when 'Remove curly braces { and } from the formula'. I also getting feedback from Excel there's a limit of number of number of cells, I'm doing 1,289.
This comment was minimized by the moderator on the site
Hi there,

Yes, 1,289 items are too much for CONCATENATE.
Are you using Excel 2019 or a newer versions? If so, please use Excel's TEXTJOIN function, for example, =TEXTJOIN(", ",TRUE,A1:F1000). Please click here to see the details of the function: https://www.extendoffice.com/excel/functions/excel-textjoin-function.html
If not, you can use Kutools for Excel by following the third method in this page: Concatenate a range/row/column with comma/space/line break

Amanda
This comment was minimized by the moderator on the site
I get an error for this formula, Excel doesn't recognize it's a formula, throws up a pop-up to add an (') before the = sign??

1. Select a blank cell you will place the concatenation result in, and enter the formula =CONCATENATE(TRANSPOSE(A2:A16)&",") into it.

2. Highlight the TRANSPOSE(A2:A16)&"," in the formula, and press the F9 key to replace cell reference with cell contents.

3. Remove curly braces { and } from the formula, and press the Enter key.
This comment was minimized by the moderator on the site
Super, and this is very easy shortcut for concatenation.. Concate(A2:A10&","). thankyou
This comment was minimized by the moderator on the site
Is there any way of removing the last comma?
This comment was minimized by the moderator on the site
Hi there,

Is the last comma the last character of a string? For example: "a, b, c, d,". If so, you can use the formula: =IF(RIGHT(A1,1)=",",LEFT(A1,LEN(A1)-1),A1) from the tutorial: https://www.extendoffice.com/documents/excel/2102-excel-remove-last-comma.html
Note: Please change A1 to the actual cell reference of your case.

Amanda
This comment was minimized by the moderator on the site
This didnt help at all thanks for wasting my time and energy on this.
This comment was minimized by the moderator on the site
I tried the methods, they worked perfect for me. Did you follow the exactl steps for your data?
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