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How to concatenate range/cells with comma, space, line break in Excel?

This article is talking about concatenating a row/column into one cell with separating by comma or space, as well as concatenating a range into one row/ column/cell with separating each cell content by any kind of separators, such as comma, space, line break, etc. in Excel.


Concatenate a row with comma/space by formula

For example you have a row of names as below screenshot shown, and you need to concatenate this row into one cell and separate cell contents with comma or space. You can apply the CONCATENATE function as follows:
doc concatenate range with comma space linebreak 0

1. Select a blank cell you will place the concatenation result in, and enter the formula =CONCATENATE(B1:J1&",") into it.

2. Highlight the B1:J1&"," in the formula and press F9 key to replace cell references with cell contents.

3. Remove the curly braces { and } from the formula, and press the Enter key. See screenshot:
doc concatenate range with comma space linebreak 1

Note: In above formula, B1:J1 is the row you will concatenate, and "," means you will separate each cell content by comma. For separating by space, please replace the "," with “ “ in the formula.

Batch combine multiple cells/rows/columns without losing data and date/number format in Excel

Normally when merging cells with the Merge feature in Excel, it will remove all cell contents except the first cell content. However, with Kutools for Excel's Combine (Rows & Columns)utility, you can easily batch combine multiple cells/rows/columns without losing data. What's more, this utility also supports remaining original date format and number formats in the combination results.


ad combine rows columns keep formatting

Concatenate a column with comma/space by formula

Supposing you have a column of names as below screenshot shown, you can also apply the CONCATENATE function to combine this column/list into one cell and separate each cell content by comma or space in Excel.

doc concatenate range with comma space linebreak 3

1. Select a blank cell you will place the concatenation result in, and enter the formula =CONCATENATE(TRANSPOSE(A2:A16)&",") into it.

2. Highlight the TRANSPOSE(A2:A16)&"," in the formula, and press the F9 key to replace cell reference with cell contents.

3. Remove curly braces { and } from the formula, and press the Enter key. See above screenshot:

Note: In above formula, A2:A16 is the column/list you will concatenate, and "," means you will separate each cell content by comma. For separating by space, please replace the "," with “ “ in the formula.


Concatenate a range/row/column with comma/space/line break by Kutools for Excel

For example, you have a range as below screenshot shown, you can concatenate this range into one column, one row, or one cell easily with Kutools for Excel’s Combine utility.

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1. Select the range you will concatenate, and click Kutools > Merge & Split > Combine Rows, Columns or Cells without Losing Data. See screenshot:
doc combine rows columns cells

2. In the opening dialog box, please do as follows:
doc concatenate range with comma space linebreak 5
(1) In the To combine selected cells according to following options section, specify a combination option based on your need. In our case, we check the Combine Columns option;
(2) In the Specify a separator section, check a separator as you need. In our case, we check the New line option;
(3) Specify an option from the Place the results to drop down list. In our case, we select the Left Cell.
(4) In the Options section please check the Delete contents of combined cells option. See screenshot:

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3. Click the Ok button.

And then you will see selected columns are merged into one column, and cells in each row are concatenated into the first cell of this row. See screenshot:
doc concatenate range with comma space linebreak 6

Select Combine rows option in the To combine selected cells according to following option section:
doc concatenate range with comma space linebreak 7

Select Combine into single cell option in the To combine selected cells according to following option section:
doc concatenate range with comma space linebreak 9


Demo: concatenate range/cells with comma, space, line break in Excel


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Comments (10)
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This comment was minimized by the moderator on the site
Thanks a lot . This post is very helpful to reduce a lot of time in our day to day tasks.
This comment was minimized by the moderator on the site
Exactly what I was looking for - THANK YOU!!
This comment was minimized by the moderator on the site
This didnt help at all thanks for wasting my time and energy on this.
This comment was minimized by the moderator on the site
I tried the methods, they worked perfect for me. Did you follow the exactl steps for your data?
This comment was minimized by the moderator on the site
Is there any way of removing the last comma?
This comment was minimized by the moderator on the site
Hi there,

Is the last comma the last character of a string? For example: "a, b, c, d,". If so, you can use the formula: =IF(RIGHT(A1,1)=",",LEFT(A1,LEN(A1)-1),A1) from the tutorial: https://www.extendoffice.com/documents/excel/2102-excel-remove-last-comma.html
Note: Please change A1 to the actual cell reference of your case.

Amanda
This comment was minimized by the moderator on the site
Super, and this is very easy shortcut for concatenation.. Concate(A2:A10&","). thankyou
This comment was minimized by the moderator on the site
I get an error for this formula, Excel doesn't recognize it's a formula, throws up a pop-up to add an (') before the = sign??

1. Select a blank cell you will place the concatenation result in, and enter the formula =CONCATENATE(TRANSPOSE(A2:A16)&",") into it.

2. Highlight the TRANSPOSE(A2:A16)&"," in the formula, and press the F9 key to replace cell reference with cell contents.

3. Remove curly braces { and } from the formula, and press the Enter key.
This comment was minimized by the moderator on the site
...happens when 'Remove curly braces { and } from the formula'. I also getting feedback from Excel there's a limit of number of number of cells, I'm doing 1,289.
This comment was minimized by the moderator on the site
Hi there,

Yes, 1,289 items are too much for CONCATENATE.
Are you using Excel 2019 or a newer versions? If so, please use Excel's TEXTJOIN function, for example, =TEXTJOIN(", ",TRUE,A1:F1000). Please click here to see the details of the function: https://www.extendoffice.com/excel/functions/excel-textjoin-function.html
If not, you can use Kutools for Excel by following the third method in this page: Concatenate a range/row/column with comma/space/line break

Amanda
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