How to allow only yes or no entry in Excel?

If you only allow users enter “Yes” or “No” into a column cells, how can you quickly handle this task in Excel? In this article, I can introduce some ways to help you quickly solve it.

Allow yes or no entry only with Data Validation

Allow unique value entry only with Kutools for Excel


arrow blue right bubble Allow yes or no entry only with Data Validation

The built-in function -- Data Validation in Excel can do you a favor for this problem.

1. Select the whole column by clicking at the column header, for instance, column A, and then click Data > Data Validation > Data Validation

doc kutools prevent typing 6

2. Then in the Data Validation dialog, under Setting tab, select Custom from the Allow drop down list, and type this formula =(OR(A1="Yes",A1="No")) into the Formula textbox. See screenshot:

Tip: A1 is the first cell of your selecting column.

doc allow yes no only 2

3. Click OK, and then the selecting column only can enter “Yes” or “No” into it. And when you type other string into it, there will pop out a warning dialog. See screenshot:

doc allow yes no only 3


arrow blue right bubble Allow unique value entry only with Kutools for Excel

If you want to prevent from typing special characters in a column, you can apply the Prevent Typing utility of Kutools for Excel.

Kutools for Excel, with more than 300 handy functions, makes your jobs more easier. 

After free installing Kutools for Excel, please do as below:

1. Select the whole column by clicking at the column header you want to stop duplicate entering, for instance column C, and then click Kutools > Prevent Typing > Prevent Typing. See screenshot:

doc allow yes no only 1

2. Then in the Prevent Typing dialog, check Prevent type in special characters checkbox, then click Ok. See screenshot:

doc allow yes no only 5

 3. Then two dialogs pops out to remind you some information, click Yes > OK.

 doc kutools prevent typing 3 doc kutools prevent typing 4

 Then the column is not allowed to type special characters.

 doc kutools prevent typing 5

Note: You also can prevent some specified characters from typing, or only allow specified characters typing with the Prevent Typing utility.


Relative Articles:



The Best Office Productivity Tools

Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%

  • Reuse: Quickly insert complex formulas, charts and anything that you have used before; Encrypt Cells with password; Create Mailing List and send emails...
  • Super Formula Bar (easily edit multiple lines of text and formula); Reading Layout (easily read and edit large numbers of cells); Paste to Filtered Range...
  • Merge Cells/Rows/Columns without losing Data; Split Cells Content; Combine Duplicate Rows/Columns... Prevent Duplicate Cells; Compare Ranges...
  • Select Duplicate or Unique Rows; Select Blank Rows (all cells are empty); Super Find and Fuzzy Find in Many Workbooks; Random Select...
  • Exact Copy Multiple Cells without changing formula reference; Auto Create References to Multiple Sheets; Insert Bullets, Check Boxes and more...
  • Extract Text, Add Text, Remove by Position, Remove Space; Create and Print Paging Subtotals; Convert Between Cells Content and Comments...
  • Super Filter (save and apply filter schemes to other sheets); Advanced Sort by month/week/day, frequency and more; Special Filter by bold, italic...
  • Combine Workbooks and WorkSheets; Merge Tables based on key columns; Split Data into Multiple Sheets; Batch Convert xls, xlsx and PDF...
  • More than 300 powerful features. Supports Office/Excel 2007-2019 and 365. Supports all languages. Easy deploying in your enterprise or organization. Full features 30-day free trial. 60-day money back guarantee.
kte tab 201905

Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
officetab bottom
Say something here...
symbols left.
You are guest ( Sign Up? )
or post as a guest, but your post won't be published automatically.
Loading comment... The comment will be refreshed after 00:00.

Be the first to comment.