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How to allow only yes or no entry in Excel?

Author: Sun Last Modified: 2020-06-03

If you only allow users enter “Yes” or “No” into a column cells, how can you quickly handle this task in Excel? In this article, I can introduce some ways to help you quickly solve it.

Allow yes or no entry only with Data Validation

Allow unique value entry only with Kutools for Excel


arrow blue right bubble Allow yes or no entry only with Data Validation

The built-in function -- Data Validation in Excel can do you a favor for this problem.

1. Select the whole column by clicking at the column header, for instance, column A, and then click Data > Data Validation > Data Validation

doc kutools prevent typing 6

2. Then in the Data Validation dialog, under Setting tab, select Custom from the Allow drop down list, and type this formula =(OR(A1="Yes",A1="No")) into the Formula textbox. See screenshot:

Tip: A1 is the first cell of your selecting column.

doc allow yes no only 2

3. Click OK, and then the selecting column only can enter “Yes” or “No” into it. And when you type other string into it, there will pop out a warning dialog. See screenshot:

doc allow yes no only 3


arrow blue right bubble Allow unique value entry only with Kutools for Excel

If you want to prevent from typing special characters in a column, you can apply the Prevent Typing utility of Kutools for Excel.

Kutools for Excel, with more than 300 handy functions, makes your jobs more easier. 

After free installing Kutools for Excel, please do as below:

1. Select the whole column by clicking at the column header you want to stop duplicate entering, for instance column C, and then click Kutools > Prevent Typing > Prevent Typing. See screenshot:

doc allow yes no only 1

2. Then in the Prevent Typing dialog, check Prevent type in special characters checkbox, then click Ok. See screenshot:

doc allow yes no only 5

 3. Then two dialogs pops out to remind you some information, click Yes > OK.

 doc kutools prevent typing 3 doc kutools prevent typing 4

 Then the column is not allowed to type special characters.

 doc kutools prevent typing 5

Note: You also can prevent some specified characters from typing, or only allow specified characters typing with the Prevent Typing utility.


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