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How to count ignore hidden cells/rows/columns in Excel?

Author: Kelly Last Modified: 2020-04-29

Normally, we can apply the SUBTOTAL function to easily count the number of cells in a filtered list. But sometimes, we may need to count the number of cells ignoring cells/rows/column which are hidden manually. This article will show you some ways to count excluding hidden cells/rows/columns easily in Excel.


Count ignore hidden cells and rows with excel functions

This method will introduce the SUBTOTAL function and AGGREGATE function to count ignoring manually hidden cells or rows in Excel.

For example I have manually hidden some rows in a table as below screenshot shown. And I will walk you through counting the number of cells excluding all hidden cells and rows in detail.

Select a blank cell you will place the counting result into, type the formula =SUBTOTAL(102,C2:C22) (C2:C22 is the range where you want to count ignoring manually hidden cells and rows) into it, and press the Enter key.

And now you will get the number of cells in specified range ignoring all manually hidden cells or rows.

Notes:
(1) For counting the number of all kinds of cells with excluding manually hidden cells and rows, please apply this formula =SUBTOTAL(103,A2:A22).
(2) In Excel 2010 or higher version, you can also apply the formula =AGGREGATE(2,3,C2:C22) to count the amount of number cells with ignoring manually hidden cells and rows. See below screenshot; and apply the formula =AGGREGATE(3,3,A2:A22) to count the amount of all kinds of cells with ignoring manually hidden cells and rows.

(3) All above formulas will not ignore cells of hidden columns.

Count ignore hidden rows and columns with Kutools for Excel

For example I have manually hidden 3 columns and 4 rows in a table as below screenshot shown, and I will show you the details to count the amount of all kinds of cells with ignoring all hidden rows and columns by the COUNTVISIBLE function of Kutools for Excel.

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Select a blank cell you will place the counting result into, and type the formula =COUNTVISIBLE(B2:H11) (B2:H11 is the range where you will count cells ignoring hidden cells/rows/columns) into it, and press the Enter key.

And now you will get the total number of all kinds of cells in the specified range with excluding all hidden rows and columns. See screenshot:

Note: You can also apply this COUNTVISIBLE function as follows: 1. Select a blank cell and click Kutools > Functions > Statistical & Math > COUNTVISIBLE.

2. In the opening Function Arguments dialog box, please specify the range you will count cells ignoring all manually hidden rows and column into the Reference box, and click the OK button. See above screenshot:

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Demo: count ignore hidden cells/rows/columns in Excel


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Sum/Count/Average visible cells only in a specified range with ignoring hidden or filtered cells/rows/columns

The normally SUM/Count/Average function will count all cells in the specified range on matter cells are hidden/filtered or not. While the Subtotal function can only sum/count/average with ignoring hidden rows. However, Kutools for Excel SUMVISIBLE/COUNTVISIBLE/AVERAGEVISIBLE functions will easily calculate the specified range with ignoring any hidden cells, rows, or columns.


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Comments (6)
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This comment was minimized by the moderator on the site
I have negative and positive entries in a column and i want to know how many negative entries I have. How do i do it. Note my sheet has hidden rows as well which i wan to avoid. thanks !
This comment was minimized by the moderator on the site
Hi there,

You can use the formula: =SUMPRODUCT((A1:A10<0)*(SUBTOTAL(103,OFFSET(INDEX(A1:A10,1),ROW(A1:A10)-MIN(ROW(A1:A10)),0))))

Please replace A1:A10 with your column that has the negative and positive entries.

Amanda
This comment was minimized by the moderator on the site
Cómo puedo contar o sumar sólo celdas visibles con condicionante tipo CONTAR.SI, CONTAR.SI.CONJUNTO ó SUMAR.SI, SUMAR.SI.CONJUNTO?
Gracias, saludos.

DCV
This comment was minimized by the moderator on the site
Hi, if you want to count or add only visible cells and exclude values in hidden rows, you can use the SUBTOTAL function.
This comment was minimized by the moderator on the site
how do I ignore if the columns are hidden in excel. i was trying to find the max number out of hidden  columns. COUNTVISIBLE does not work in this case. please let me know. thanks.
This comment was minimized by the moderator on the site
ITS WORK!!!! THANKYOU SO MUCH!!
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