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How to sum only filtered or visible cells in Excel?

Author: Xiaoyang Last Modified: 2020-04-29

Maybe it is easy for you to sum a column of numbers in Excel, but sometimes you need to filter or hide some data to meet your criteria. After hiding or filtering, and now you just want to add up only the filtered or visible values. If you apply the Sum function in Excel, all the values including the hidden data will be added, in this case, how could you sum only the filtered or visible cell values in Excel?


Sum only filtered or visible cell values with formula

With this SUBTOTAL function which ignores rows that have been excluded by a filter, you can easily add up only the visible cells. You can do as this:

Supposing you have a range of data, and they have been filtered as you need, see screenshot:

1. In a blank cell, C13 for example, enter this formula: =Subtotal(109,C2:C12) (109 indicates when you sum the numbers, the hidden values will be ignored; C2:C12 is the range you will sum ignoring filtered rows.), and press the Enter key.

Note: This formula also can help you sum only the visible cells if there are hidden rows in your worksheet. However, this formula can't sum with ignoring cells in hidden columns.

Sum/Count/Average visible cells only in a specified range with ignoring hidden or filtered cells/rows/columns

The normally SUM/Count/Average function will count all cells in the specified range on matter cells are hidden/filtered or not. While the Subtotal function can only sum/count/average with ignoring hidden rows. However, Kutools for Excel SUMVISIBLE / COUNTVISIBLE / AVERAGEVISIBLE functions will easily calculate the specified range with ignoring any hidden cells, rows, or columns.


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Sum only filtered or visible cell values with User Defined Function

If you are interested in the following code, it also can help you to sum only the visible cells.

1. Hold down the ALT + F11 keys, and it opens the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste the following code in the Module window.

Function SumVisible(WorkRng As Range) As Double
'Update 20130907
Dim rng As Range
Dim total As Double
For Each rng In WorkRng
    If rng.Rows.Hidden = False And rng.Columns.Hidden = False Then
        total = total + rng.Value
    End If
Next
SumVisible = total
End Function

3. Save this code and enter the formula =SumVisible(C2:C12) into a blank cell. See screenshot:

4. Then press Enter key and you will get the result that you want.


Sum/Count/Average only filtered or visible cells with Kutools for Excel

If you have Kutools for Excel installed, you can quickly calculate the sum/count/average only visible or filtered out cells in Excel easily.

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For example you want to sum only visible cells only, please select the cell you will place the summing result at, type the formula =SUMVISIBLE(C3:C12) (C3:C13 is the range where you will sum only visible cells) into it, and press the Enter key.

And then the summing result is calculated with ignoring all hidden cells. See screenshot:

For counting only visible cells, please apply this formula =COUNTVISIBLE(C3:C12); For averaging only visible cells, please apply this formula =AVERAGEVISIBLE(C3:C12).

Note: If you can't remember the formulas exactly, you can following below steps to sum/count/average only visible cells easily:

1. Select the cell you will place the summing result into, and click Kutools > Functions > Statistical & Math > SUMVISIBLE (or AVERAGEVISBLE, COUNTVISIBLE as you need). See screenshot:

2. In the opening Function Arguments dialog box, please specify the range where you will sum ignoring hidden cells, and click the OK button. See screenshot:

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And then the summing result is calculated with ignoring all hidden cells.


Demo: Sum/Count/Average only filtered or visible cells


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Easily sum/count only filtered out/visible cells by deleting hidden rows in Excel

When summing/counting filtered out cells in Excel, the SUM function or Count function will not ignore hidden cells. If hidden/filtered rows are removed, we can only sum or count visible cells easily. You can try Kutools for Excel's Delete Hidden (Visible) Rows & Columns utility to solve it.


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Comments (26)
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This comment was minimized by the moderator on the site
Bonjour,
Moi j'ai un problème comparable mais différent, en gros quand je filtre mes colonnes et que je veux copier la même valeur dans mes lignes visibles, toute les lignes qui sont entre mes lignes visibles sont elles aussi modifiées.
Comment faire pour que seule mes lignes visibles soient modifiés.
skyyang     Loux
This comment was minimized by the moderator on the site
Hello, Loux

Do you mean to copy and paste cell vaues to visible cells only? If so, maybe the below articles can help you:
https://www.extendoffice.com/documents/excel/2331-excel-paste-data-into-filtered-list.html
https://www.extendoffice.com/documents/excel/2617-excel-paste-to-visible-filtered-cells.html

Please try it, thank you!
This comment was minimized by the moderator on the site
Hola,

No me resulta sumar el rango de una fila considerando sólo las columnas visibles.

Alguna formula o alguna macro?

Gracias!!!
This comment was minimized by the moderator on the site
Hello, Cristobal,
Sorry, I can't understand your problem clearly, could you explain your problem in English?
Or you can insert a screenshot or a file to describe your problem.
Thank you!
This comment was minimized by the moderator on the site
Hola,

Quiero sumar dentro de un rango de fila que al ocultar columnas sume sólo las visibles.
No he logrado hacerlo, alguna fórmula? o tendría que hacerse con una marcro?

Muchas gracias!!!
This comment was minimized by the moderator on the site
how to skip hidden cells from excel formulae in filtered sheet....

yellow coloured cells are involving hidden cells due to filter....
This comment was minimized by the moderator on the site
Hi,
What kinds of calculation do you need to do? Kutools for Excel supports three functions to count/sum/average ignoring all hidden cells.
This comment was minimized by the moderator on the site
or like this



column a column d

100 10

90 10

80 10



where 90=100-10, 80=90-10, and so on.........

dragging the formula includes hidden cells in formula
This comment was minimized by the moderator on the site
When i am applying say G3-K2 Formula in filtered excel sheet & dragging the formula, it includes hidden cells

for example



Validity Lifting Qty
27054.59 123.41
26931.18 330.98
26600.20 493.66
26106.54 476.38
25630.16 480.64
25149.52 577.06


now value in validity comes after get subtracted by lifted qty (like 2nd value 26931.18=27054.59-123.41)

3rd value in validity=2nd value in validity-2nd value in lifted qty. and so on.....

now this sheet is filtered & when i drag the formulae in validity column, it includes hidden cells, due to filter.

which gives me wrong result
This comment was minimized by the moderator on the site
Validity Lifting Qty
27054.59 123.41
26931.18 330.98
26600.20 (26600.2=26931.18-330.98) 493.66
26106.54 476.38
25630.16 480.64
25149.52 577.06
This comment was minimized by the moderator on the site
When i am applying say G3-K2 Formula in filtered excel sheet & dragging the formula, it includes hidden cells

for example



Validity Lifting Qty
27054.59 123.41
26931.18 330.98
26600.20 493.66
26106.54 476.38
25630.16 480.64
25149.52 577.06


now value in validity comes after get subtracted by lifted qty (like 2nd value 26931.18=27054.59-123.41)

3rd value in validity=2nd value in validity-2nd value in lifted qty. and so on.....

now this sheet is filtered & when i drag the formulae in validity column, it includes hidden cells, due to filter.

which gives me wrong result
This comment was minimized by the moderator on the site
Hi,
The normal =G3-K2 will not ignore any hidden cells/rows/column by dragging to copy. I am sorry I can not figure out a proper formula for your. All formulas or methods talked in this article is just about sum/count/average ignoring hidden cells.
This comment was minimized by the moderator on the site
how i can skip hidden cells from excel formulae in filtered sheet
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