How to fill down sequence numbers skip hidden rows in Excel?

Supposing, you have a filter data range which you want to fill down sequence numbers into the filtered blank cell as following screenshot shown. In this case, dragging the fill handle will not fill the cells correctly generally, this article, I will talk about some good tricks for solving this task in Excel.

Fill down sequence numbers skip hidden rows with formula

Fill down sequence numbers skip hidden rows with VBA code

Fill down sequence numbers skip hidden rows with Kutools for Excel

To fill down sequence numbers only to the visible cells, a simple formula may help you, please do as follows:

1. Enter this formula: =SUBTOTAL(103,$B$3:$B3)(B3 is the visible cell which corresponding to the cell that you want to start filling the sequence number to ) into the first cell where you want to fill sequence numbers, A3, for this instance, and then press Enter key, you will get a number 1, see screenshot:

doc fill down skip hidden 3

2. Then select cell A3, and drag the fill handle down to the cells that you want to fill the sequence numbers, see screenshot:

doc fill down skip hidden 4

The following VBA code also can help you to fill the sequence numbers into only visible cells, please do as this:

1. Hold down the ALT + F11 keys to open the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste the following code in the Module Window.

VBA code: Fill down sequence numbers skip hidden rows:

Sub FillValue()
'updateby Extendoffice
    Dim xRg As Range
    Dim xCell As Range
    Dim xTxt As String
    Dim xVal As Long
    Dim I As Long
    On Error Resume Next
    xTxt = ActiveWindow.RangeSelection.Address
    Set xRg = Application.InputBox("Please select the data range", "Kutools for Excel", xTxt, , , , , 8)
    Set xRg = xRg.SpecialCells(xlVisible)
    Debug.Print xRg.Address
    If xRg Is Nothing Then Exit Sub
    For Each xCell In xRg
        xVal = xVal + 1
        xCell = xVal
    Next
End Sub

3. Then press F5 key to run this code, and a prompt box is popped out to remind you select the data range that you want to fill, see screenshot:

doc fill down skip hidden 5

4. And then click OK button, the sequence numbers have been filled into the visible cells only.

Above two methods only can help you to fill down the sequence numbers into the visible cells, if you want to fill sequence as AA-0001-BB, AA-0002-BB,AA-0003-BB…, the above methods will not work. But, please don’t worry about, Kutools for Excel’s Insert Sequence Number utility can help you finish it quickly and easily.

Kutools for Excel : with more than 300 handy Excel add-ins, free to try with no limitation in 30 days.

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After installing Kutools for Excel, please do as follows:

1. Select the cells that you want to fill sequence strings.

2. Click Kutools > Insert > Insert Sequence Number, in the Insert Sequence Number dialog box, click New button, see screenshots:

3. In the expanded dialog box, please specify the settings as your needed into the left bottom section, at the same time, you can preview the sequence in the right bottom pane, see screenshot:

doc fill down skip hidden 8

4. After finishing the settings, click Add button to save this new item into the above list box, see screenshot:

doc fill down skip hidden 9

6. And then select the item you are created and click Fill Range button, the sequence strings have been filled into only the visible cells, see screenshot:

doc fill down skip hidden 10

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