How to insert page breaks when value changes in Excel?

Supposing, I have a range of cells, and now, I want to insert page breaks into the worksheet when values in column A changes as left screenshot shown. Of course, you can insert them one by one, but are there any quick ways to insert the page breaks at once based on the changed values of one column?

Insert page breaks when value changes with VBA code

Insert page breaks when value changes with a powerful feature

Insert page breaks when value changes with VBA code

The following VBA code can help you to insert page breaks below based on once column data changes, please do as follows:

1. Hold down the ALT + F11 keys to open the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste the following code in the Module Window.

VBA code: Insert page breaks when the value changes:

Sub insertpagebreaks()
'updateby Extendoffice
    Dim I As Long, J As Long
    J = ActiveSheet.Cells(Rows.Count, "A").End(xlUp).Row
    For I = J To 2 Step -1
        If Range("A" & I).Value <> Range("A" & I - 1).Value Then
            ActiveSheet.HPageBreaks.Add Before:=Range("A" & I)
        End If
    Next I
End Sub

3. Then press F5 key to run this code, all page breaks have been inserted into the sheet when data changes in column A. See screenshot:

Note:In the above code, A is the column header that you want to insert page break based on, you can change it to your need.

Insert page breaks when value changes with a powerful feature

If you have Kutools for Excel, with its Distinguish differences feature, you can quickly insert page breaks, blank rows, bottom border lines or background color based on the value changes. Click to download Kutools for Excel!

Tips:To apply this Distinguish differences feature, firstly, you should download the Kutools for Excel, and then apply the feature quickly and easily.

After installing Kutools for Excel, please do as this:

1. Click Kutools > Format > Distinguish differences, see screenshot:

2. In the popped out Distinguish differences by key column dialog box, do the following operations:

  • Select the data range and key column that you want to use;
  • Choose Page Break from the Options box.

3. Then click Ok button, the page breaks have been inserted into the range based on the value changes see screenshot:

Download and free trial Kutools for Excel Now!

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  • Supposing, you have a list of values in column A, and now you want to increment number by 1 in column B when the value in column A changes, which means the numbers in column B increment until the value in column A changes, then the number increment starts from 1 again as left screenshot shown. In Excel, you can solve this job with the following method.
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  • To post as a guest, your comment is unpublished.
    Mike MItsch · 10 months ago
    That is truly brilliant! I followed along on your VB example and it worked! I also am an owner of KUTools so I will play with that too.

    Very impressed and thanks!

  • To post as a guest, your comment is unpublished.
    GUEST · 1 years ago
    Sorry. EDIT: The first ROW is a column header.
  • To post as a guest, your comment is unpublished.
    GUEST · 1 years ago
    Hello, Thank you! The thought of VBA makes me sweat. I do have one problem with the results of this code though. The first column is a column header. The code treats this as a change. My first page only shows the column header, but he following pages are fine. FYI: This is for a monthly report and the number of rows for each criteria change monthly. Any Ideas? Thank you in advance.