Skip to main content

How to count how often a word or a value occurs in Excel?

In some cases, you may need to count how often a word or a value occurs in a single cell or a specified range in Excel. With this article, you will get two methods of solving this problem with details.

Count how often a word/value occurs in a single cell or range with formula
Easily count how often a word/value occurs in a single cell or range with an amazing tool


Count how often a word/value occurs in a single cell or range with formula

You can apply the following formula to count how often a word/value occurs in a single cell or a specified range in Excel.

1. For counting how often a word appears in a cell, please select a blank cell for placing the result, enter the below formula into it, then press the Enter key.

=SUMPRODUCT((LEN(A2)-LEN(SUBSTITUTE(A2,D1,"")))/LEN(D1))

For counting how often a word occurs in a range, you just need to change the cell reference to the range as the below screenshot shown.

=SUMPRODUCT((LEN(A2:A15)-LEN(SUBSTITUTE(A2:A15,D1,"")))/LEN(D1))

Notes:

1. In the formula, A2 or A2:A15 is the cell or range that you will count specific word inside, D1 contains the specified word or value you will count. Please change them based on your needs.
2. This formula is case sensitive.

Count how often a word/value occurs in a single cell or range with Kutools for Excel

The Count the number of a word formula of Kutools for Excel helps you easily count how often a word occurs in a cell or a range in Excel.

Before applying Kutools for Excel, please download and install it firstly.

1. Select a blank cell to output the result, then click Kutools > Formula Helper > Formula Helper.

2. In the Formula Helper dialog box, please configure as follows.

2.1) In the Choose a formula list box, select Count the number of a word;
Tips: You can check the Filter box, enter a corresponding value into the text box to filter this formula directly if you know the formula name.
2.2) In the Text box, select the cell or range that you will count the number of the specific word inside;
2.3) In the Word box, enter the word you will count or select a cell containing this word.
2.4) Click the OK button. See screenshot:

Then you will get the result of how often a word occurs in a cell or range in Excel.

  If you want to have a free trial (30-day) of this utility, please click to download it, and then go to apply the operation according above steps.


Related articles

Count Duplicate Values In A Column In Excel
This article demonstrates 4 methods to help counting duplicate values in a column in Excel.

Count If Cell Contains Text Or Part Of Text In Excel
Supposing you have the below data, and want to count the number of cells which contain the text "Apple", number of cells contain the text "Orange" and cells contain "Peach" separately, how to get it done? This tutorial explains the COUNTIF function in detail to help you quickly count the number of cells if they contain text or part of specific text in Excel. Besides, it introduces an awesome feature to acheive it easily with only clicks.

Countif With Multiple Criteria In Excel
In Excel, COUNTIF function may help us to calculate the number of a certain value in a list. But sometimes, we need to use multiple criteria for counting, this will be more complex, here, this article will talk about some items for counting with multiple criteria.

Best Office Productivity Tools

🤖 Kutools AI Aide: Revolutionize data analysis based on: Intelligent Execution   |  Generate Code  |  Create Custom Formulas  |  Analyze Data and Generate Charts  |  Invoke Kutools Functions
Popular Features: Find, Highlight or Identify Duplicates   |  Delete Blank Rows   |  Combine Columns or Cells without Losing Data   |   Round without Formula ...
Super Lookup: Multiple Criteria VLookup    Multiple Value VLookup  |   VLookup Across Multiple Sheets   |   Fuzzy Lookup ....
Advanced Drop-down List: Quickly Create Drop Down List   |  Dependent Drop Down List   |  Multi-select Drop Down List ....
Column Manager: Add a Specific Number of Columns  |  Move Columns  |  Toggle Visibility Status of Hidden Columns  |  Compare Ranges & Columns ...
Featured Features: Grid Focus   |  Design View   |   Big Formula Bar    Workbook & Sheet Manager   |  Resource Library (Auto Text)   |  Date Picker   |  Combine Worksheets   |  Encrypt/Decrypt Cells    Send Emails by List   |  Super Filter   |   Special Filter (filter bold/italic/strikethrough...) ...
Top 15 Toolsets12 Text Tools (Add Text, Remove Characters, ...)   |   50+ Chart Types (Gantt Chart, ...)   |   40+ Practical Formulas (Calculate age based on birthday, ...)   |   19 Insertion Tools (Insert QR Code, Insert Picture from Path, ...)   |   12 Conversion Tools (Numbers to Words, Currency Conversion, ...)   |   7 Merge & Split Tools (Advanced Combine Rows, Split Cells, ...)   |   ... and more

Supercharge Your Excel Skills with Kutools for Excel, and Experience Efficiency Like Never Before. Kutools for Excel Offers Over 300 Advanced Features to Boost Productivity and Save Time.  Click Here to Get The Feature You Need The Most...

Description


Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
Comments (0)
No ratings yet. Be the first to rate!
There are no comments posted here yet
Please leave your comments in English
Posting as Guest
×
Rate this post:
0   Characters
Suggested Locations