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How to count how often a word or a value occurs in Excel?

In some cases, you may need to count how often a word or a value occurs in a single cell or a specified range in Excel. With this article, you will get two methods of solving this problem with details.

Count how often a word/value occurs in a single cell or range with formula

Count how often a word/value occurs in a single cell or range with Kutools for Excel

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arrow blue right bubbleCount how often a word/value occurs in a single cell or range with formula


You can apply the following formula to count how often a word/value occurs in a single cell or a specified range in Excel.

1. Select a blank cell for placing the result, enter formula =SUMPRODUCT((LEN(A2)-LEN(SUBSTITUTE(A2,C1,"")))/LEN(C1)) into the Formula Bar, then press the Enter key.

doc count how often a word occurs 1

Notes:

1. In the formula, A2 is the cell contains the string you will count word occurrence inside, C1 contains the specified word or value. Please change them based on your needs.

2. For counting how often a word occurs in a range, please change the cell reference to the range you need, such as =SUMPRODUCT((LEN(A2:A5)-LEN(SUBSTITUTE(A2:A5,C1,"")))/LEN(C1)). See screenshot:

doc count how often a word occurs 1

3. This formula is case sensitive.


arrow blue right bubbleCount how often a word/value occurs in a single cell or range with Kutools for Excel

The Count times a word appears function of Kutools for Excel helps you easily count how often a word occurs in a cell or a range in Excel.

Kutools for Excel : with more than 300 handy Excel add-ins, free to try with no limitation in 60 days. 

1. Select a blank cell for locating the result, then click Kutools > Formulas > Count times a word appears. See screenshot:

doc count how often a word occurs 1

2. In the Formula Helper dialog box, select the cell or range contains the word you need to count in the Text box, in the Word box, enter this certain word and enclose it with quotes. And finally click the OK button. See screenshot:

doc count how often a word occurs 1

Then you will get the result of how often a word occurs in a cell or range in Excel.

You can download and try the free trial now!

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