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How to count how often a word or a value occurs in Excel?

Author Siluvia Last modified

In some cases, you may need to count how often a word or a value occurs in a single cell or a specified range in Excel. With this article, you will get two methods of solving this problem with details.

Count how often a word/value occurs in a single cell or range with formula
Easily count how often a word/value occurs in a single cell or range with an amazing tool

Count how often a word/value occurs in a single cell or range with formula

You can apply the following formula to count how often a word/value occurs in a single cell or a specified range in Excel.

1. For counting how often a word appears in a cell, please select a blank cell for placing the result, enter the below formula into it, then press the Enter key.

=SUMPRODUCT((LEN(A2)-LEN(SUBSTITUTE(A2,D1,"")))/LEN(D1))

Count how often a word occurs in a cell with a formula

For counting how often a word occurs in a range, you just need to change the cell reference to the range as the below screenshot shown.

=SUMPRODUCT((LEN(A2:A15)-LEN(SUBSTITUTE(A2:A15,D1,"")))/LEN(D1))

Count how often a word occurs in multiple cells with a formula

Notes:

1. In the formula, A2 or A2:A15 is the cell or range that you will count specific word inside, D1 contains the specified word or value you will count. Please change them based on your needs.
2. This formula is case sensitive.

Count how often a word/value occurs in a single cell or range with Kutools for Excel

The Count the number of a word formula of Kutools for Excel helps you easily count how often a word occurs in a cell or a range in Excel.

Kutools for Excel offers over 300 advanced features to streamline complex tasks, boosting creativity and efficiency. Itegarate with AI capabilities, Kutools automates tasks with precision, making data management effortless. Detailed information of Kutools for Excel...         Free trial...

1. Select a blank cell to output the result, then click Kutools > Formula Helper > Formula Helper.

click Formula Helper feature of kutools

2. In the Formula Helper dialog box, please configure as follows.

2.1) In the Choose a formula list box, select Count the number of a word;
Tips: You can check the Filter box, enter a corresponding value into the text box to filter this formula directly if you know the formula name.
2.2) In the Text box, select the cell or range that you will count the number of the specific word inside;
2.3) In the Word box, enter the word you will count or select a cell containing this word.
2.4) Click the OK button. See screenshot:

set cell references in the dialog box

Then you will get the result of how often a word occurs in a cell or range in Excel.

  If you want to have a free trial (30-day) of this utility, please click to download it, and then go to apply the operation according above steps.

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