In Excel, COUNTIF function may help us to calculate the number of a certain value in a list. But sometimes, we need to use multiple criteria for counting, this will be more complex, today, I will talk about some items for counting with multiple criteria.
Count cells with multiple criteria based on text value
For example, I have the following data which contains some products, and now I need to count the number of KTE and KTO which are populated in the same column, see screenshot:
To get the number of KTE and KTO, please enter this formula:
And then press Enter key to get the number of these two products. See screenshot:
Notes:
1. In the above formula: A2:A15 is the data range that you want to use, KTE and KTO are the criteria that you want to count.
2. If there are more than two criteria that you want to count in one column, just use =COUNTIF(range1, criteria1) + COUNTIF(range2, criteria2) + COUNTIF(range3, criteria3)+…
Tips:
Another compact formula also can help you to solve this problem: =SUMPRODUCT(COUNTIF($A$2:$A$15,{"KTE";"KTO"})), and then press Enter key to get the result.
And you can add the criteria just as =SUMPRODUCT(COUNTIF(range,{ "criteria1";"criteria2";"criteria3";"criteria4"…})).
Select cells based on specific criteria and then get the number
Kutools for Excel supports a powerful feature-Select Specific Cells which can help you to select and get the number of the cells to contain the criteria you specified. Please see the below demo. Click to download Kutools for Excel!
Count cells with multiple criteria between two values
If you need to count the number of cells that the value is between two given numbers, how to solve this job in Excel?
Take the below screenshot as an example, I want to get the result of the number that is between 200 and 500. Please do with these formulas:
Enter this formula into a blank cell where you want to locate the result:
And then press Enter key to get the result as you need, see screenshot:
Note: In the above formula:
B2:B15is the cell range that you want to use, >200 and >500 are the criteria you want to count the cells;
the whole formula means, to find the number of cells that have a value greater than 200 and then subtract the count of cells with a value greater than 500.
Tips:
You can also apply the COUNTIFS function to deal with this task, please type this formula: =COUNTIFS($B$2:$B$15,">200",$B$2:$B$15,"<500"), and then press Enter key to get the result.
And you can add the criteria just as =COUNTIFS(range1,"criteria1",range2,"criteria2",range3,"criteria3",...).
Count cells with multiple criteria between two dates
To count the cells based on date range, the COUNTIF and COUNTIFS functions can do you a favor as well.
For example, I want to count the cell numbers that the date is between 5/1/2019 and 8/1/2019 in a column, please do as this:
Countif with multiple criteria in same column with a useful feature
If you have Kutools for Excel, with its Select Specific Cells feature, you can quickly select the cells with specific text or cells between two numbers or dates, and then get the number you need.
Tips:To apply this Select Specific Cells feature, firstly, you should download the Kutools for Excel, and then apply the feature quickly and easily.
1. Select the list of cells that you want to count cells based on criteria, and then click Kutools > Select > Select Specific Cells, see screenshot:
2. In the Select Specific Cells dialog box, please set the operations as you need, and then click OK, the specific cells have been selected and the number of the cells are shown in the prompt box as below screenshots shown:
Note: This feature also can help you to select and count the cells between two specific numbers or dates as the following screenshots shown:
Countif with multiple criteria in multiple columns
If there are multiple criteria in multiple columns, such as following screenshot shown, and I want to get the number of KTE whose order is greater than 300 and the name is Ruby.
and then press Enter key to get the number of KTE which you need.
Notes:
1. A2:A15 and KTE are the first range and criterion you need, B2:B15 and >300are the second range and criterion you need, and the C2:C15 and Ruby are the third range and criterion you based on.
2. If there are more criteria you need based on, you just need to add the range and criteria within the formula, such as: =COUNTIFS(range1, criteria1, range2, criteria2, range3, criteria3, range4, criteria4, … )
Tips:
Here is another formula also can help you: =SUMPRODUCT(--($A$2:$A$15="KTE"),--($B$2:$B$15>300),--($C$2:$C$15="Ruby")), and then press Enter key to get the result.
Tips: To count cells based on multiple criteria, you should remember these formulas, if you have the Auto Textfeature of Kutools for Excel, it helps you to save all formulas you need, and reuse them at anywhere anytime as you like. Click to download Kutools for Excel!
For example, I have a summary report of a research paper, and there are three options A, B, C, now I want to calculate the percentage of each these three options. That is to say, I need to know the option A accounts for the percentage of all options.
Supposing, I have multiple worksheets which contain the following data, and now, I want to get the number of occurrence of a specific value “Excel” from theses worksheets. How could I count specific values across multiple worksheet?
It’s easy to countif cells filled with certain strings, but do you know how to countif cells containing only partial string or substrings in Excel? This article will introduce a couple of methods to solve it quickly.
If you have the word "Apple" scattered among a list of values, now, you just want to count the number of cells which are not "Apple" to get the following result. In this article, I will introduce some methods to solve this task in Excel.
The COUNTIF function will help us count cells containing one criterion, and the COUNTIFS function can help up count cells containing a set of conditions or criteria in Excel. What if counting cells if contains one of multiple criteria? Here I will share the ways to count cells if contain X or Y or Z … etc. in Excel.
The Best Office Productivity Tools
Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%
Reuse: Quickly insert complex formulas, charts and anything that you have used before; Encrypt Cells with password; Create Mailing List and send emails...
Super Formula Bar (easily edit multiple lines of text and formula); Reading Layout (easily read and edit large numbers of cells); Paste to Filtered Range...
Select Duplicate or Unique Rows; Select Blank Rows (all cells are empty); Super Find and Fuzzy Find in Many Workbooks; Random Select...
Exact Copy Multiple Cells without changing formula reference; Auto Create References to Multiple Sheets; Insert Bullets, Check Boxes and more...
Extract Text, Add Text, Remove by Position, Remove Space; Create and Print Paging Subtotals; Convert Between Cells Content and Comments...
Super Filter (save and apply filter schemes to other sheets); Advanced Sort by month/week/day, frequency and more; Special Filter by bold, italic...
Combine Workbooks and WorkSheets; Merge Tables based on key columns; Split Data into Multiple Sheets; Batch Convert xls, xlsx and PDF...
More than 300 powerful features. Supports Office/Excel
2007-2019 and 365. Supports all languages. Easy deploying in your enterprise or organization. Full features
30-day free trial. 60-day money back guarantee.
Hi, alwin, To solve your problem, you should apply the following array formula: =SUM(IF($A$1:$A$11=C1,1,0)), after entering this formula, please press Ctrl + Shift + Enter keys together to get the correct result. See the below screenshot:
So I need counts if VAR1 =Yes; VAR2 = 2016; VAR3=Q1; VAR5=Pres; AND VAR4= PH or Both; AND VAR6=PH or Both. I think the way I have it does the job, but I'm sure there is a more concise way to write the formula as it may get very long as I add criteria to it.
hi, need to countif from two file with range and selection
=IF((COUNTIFS([SCCD.xlsx]open!$AV:$AV,">6",$AV:$AV,"<10"),[SCCD.xlsx]open!$T:$T,C2,[SCCD.xlsx]open!$V:$V,"SLAHOLD")+COUNTIFS([KTPH.xlsx]open!$H:$H,"SLAHOLD",[KTPH.xlsx]open!$J:$J,">6",!$J:$J,"<10",[KTPH.xlsx]open!$G:$G,C2))=0,"",COUNTIFS([SCCD.xlsx]open!$AV:$AV,">6",$AV:$AV,"<10"),[SCCD.xlsx]open!$T:$T,C2,[SCCD.xlsx]open!$V:$V,"SLAHOLD")+COUNTIFS([KTPH.xlsx]open!$H:$H,"SLAHOLD",[KTPH.xlsx]open!$J:$J,">6",$J:$J,"<10",[KTPH.xlsx]open!$G:$G,C2))
Hi. I need to select information of cells range h6 to m126. I then need to count how many of these are male (and female) from cells range c6 to c126. I have tried =countifs($h$6:$m$126,”B1”,$c$6:$c6$C126,”M”) but when I enter it is coming up as #value!
Any advice will be gratefully received.
Hi, Marizze,
Maybe the below formulas can solve your problem:
All open item with zone number 1: =COUNTIFS(B2:B8, "open",A2:A8,"1");
All close item with zone number 1: =COUNTIFS(B2:B8, "close",A2:A8,"1")
with the same formulas to get other zone number result as you need.
The total number of overdue items based on the date now for a specific centre
So the total number of overdue items in the grace centre where the data table contains multiple centres
the formula I use for the overdue items is =countif(rawdata!I:I,''<''&D12) - where D12 formula contains =NOW()-0
This brings back the overdue items based on date for all centres but I want it specially for those which are only overdue for the grace centre and the centre data is in column E.
I have tried adding ,rawdata!E:E,''Grace''), but it comes back too many arguments
I HAVE A TABLE OF STUDENTS WITH GENDER IN A COLUMN AND RACE IN ANOTHER COLUMN. HOW CAN I FIND THE NUMBER OF A SINGLE RACE BY MALE OR FEMALE DIFFERENTLY?
Hello, Rajan,
To solve your problem, you should apply the below formulas:
Count the number of Male: =COUNTIF($B$2:$B$12,"Male");
Count the number of Female: =COUNTIF($B$2:$B$12,"Female")
I'm trying to count the number of cells in a given row that have the same text and formatting (ie same cell fill color). Can anyone help me with this issue? Thanks in advance
hi. hope i can get help with the setting up the correct data table and how to extract specific information from the table. here are the variables:
we have multiple products under several different categories
we have multiple sales rep assigned to specific territories
i need to track their individual sales per product
i also need to break down their sales per month, quarter, and on an annual basis (still per category, product and area)
i need to compare the data of their actual sales versus their targets
what's the correct data set, and the correct formula for it? thanks
with these, i can then make a pivot table out of the data table.
My column A contains a set of different categories. My column B contains dates as "1 October 2018", but my filter is by year ("2018").
Both [ =SUMPRODUCT(--(A:A="Category x"),--(B:B="2018") ] and [ =COUNTIFS(A:A,"Category x",B:B,"2018) ] give me a result of zero, which is evidently incorrect. Could there by something wrong with my date filter?
I'm showing 3 tables. The middle table shows lab data. In my example, I want to count any platelet values (PLAT) that have a supporting event in the left table, with matching dates. My formula in Column M looks like this:
This formula works; however, I must HARDCODE the values "Thrombocytopenia" and "Platelet count decreased". I would like it to work dynamically where it references Column Q, or perhaps cells Q10 and Q11, where it uses that text based on the matching lab name (e.g., PLAT). In essence, I'm looking for a nested OR statement that behaves dynamically within the middle of a COUNTIFS statement. Tricky..... maybe I need to learn how to use --SUMPRODUCT. Notice the NEUT lab test in the far right table which has 3 "events" that would be acceptable to find in the leftmost table... I would want them to be counted, eventually when I find a good formula.
I have another request if possible, I am looking for a formula that will give me staff holiday cover, there are 5 people and each person has to cover at least one day over Christmas and New Year, each person has to give me what holiday entitlement they have left for the year so that I can calculate the cover.
Just wondering if you can help, I need a formula to decide a Pass or Fail as the result. The following data is in 6 columns with either a yes or no in them, if the results are all “yes” then this is a pass, if any one column has a “no” then this is a fail. I have tried various formulas with “IF” “AND” “OR” but nothing gives me what I am looking for. Thank you in advance.
Hello, Susan,
To solve your problem, you can apply this formula:
=IF((COUNTIF(B2:G2,"no")),"Fail","Pass")
Change the cell references to your own.
Hope it can help you!
I have a work Count the students branch wise and course wise i have Ex. A1 course like B.tech or Diploma A2 Have Branch EEE,ECE and soon i want count diploma all banchs and btech all banchs any formula for that
sheet enclosed
Hi, Jason,
The formula in this article you applied is based on the criteria "and", and your problem is to apply "or", so you can use the following formula to count all "FALSE" in the two columns:
I need to calculate a number of offers avaliable each week. The final document should be in the format below:
WeekNum Start date End date Offer count
31 30/07/2018 05/08/2018
32 06/08/2018 12/08/2018
33 13/08/2018 19/08/2018
34 20/08/2018 26/08/2018
35 27/08/2018 02/09/2018
36 03/09/2018 09/09/2018
37 10/09/2018 16/09/2018
In theory, it's relatively easy. You can use COUNTIFS to calculate cells when the offer end date is between the week start date and week end date. The problem however is when offer lasts for more than 1 week. Eg. Offer 8 lasts until December 31 which means it needs to be counted as one every week from week 32 to week 53. Do you have any ideas how this could be calculated?
I have a column with Multiple names and i wanted to find the count of the names except a perticular name. Can some body help me??
Column Values: a b a b c d e f a b a x y z (Here i want count of a & b & c) without using countif(A:A,"a")+countif(A:A,"b")+countif(A:A,"c").
lets say I have these values, 1 to 1.5 will be a 1, 1.6 to 3 will be a 2, 3.1 to 4.5 will be a 3 and 4.6 to 6 will be 4. How do I put that formula for several values, like lets say I have a list with 100 items and their values vary between 1 and 6. So every time I log in a number it will automatically give me the value. Thank you.
Thanks for ua consideration... Below is the formula again..
If B14 matches with A17, then I want the number of counts of 'Male' from Bombay and Pune and they should be in class 1 to class 4.. (For this answer should be 3, but am not getting that)
I'm trying to find a formula that helps me tally how many unique numbers I have in column A for every row that has numerical value (a date) in column B. Column A has multiple duplicates. Column B also has text cells and blank cells. Is that even possible?
I have a spreadsheet where I am trying to find a particular value in a column, from those that were found I need to find another value in another column, and a third column. Would this be COUNTIF calculation, how could I do this?
i'm trying to count the number of cells where the date is within a certain range, no problems, i have the formula =SUMPRODUCT((P8:P253>=DATEVALUE("1/7/2017"))*(P8:P253<=DATEVALUE("31/07/2017"))) also trying to count where the product of another cell is another condition, say A1, again no problems, i have =COUNTIF(E8:E253,"A1") but how do i combine the two as conditional where i get the number of cells between a certain date range that contain a specific entry? thanks
Hello, Paul,
the following formula may help you:
=SUMPRODUCT(--($B$2:$B$11>=$E$2), --($B$2:$B$11<=$E$3), --($A$2:$A$11=$E$1))
please view the screenshot for the details, you should change the cell references to your need.
i'm trying to count the number of cells where the date is within a certain range, no problems, i have the formula =SUMPRODUCT((P8:P253>=DATEVALUE("1/7/2017"))*(P8:P253<=DATEVALUE("31/07/2017"))) also trying to count where the product of another cell is another condition, say A1, again no problems, i have =COUNTIF(E8:E253,"A1") but how do i combine the two as conditional where i get the number of cells between a certain date range that contain a specific entry? thanks
On formula =SUMPRODUCT(COUNTIF(range,{ "criteria";"criteria";"criteria";"criteria"…})), what if i want the content from some cell to form the criterias? Like this =SUMPRODUCT(COUNTIF(A:A,{C1;C1&",*";"*,"&C1,"*,"C1&",*"})), here i got syntax error. Seems it's illegal to use cell reference in {} array.
On formula =COUNTIFS(A2:A11,"KTE",B2:B11,">=200") above. Why can you not note cell "A2" as the criteria instead of spelling out KTE. I know in this example KTE is short but not the case in my sheet.
