How to count nonblank cells or specific text in selected cells in Excel?

In Excel, there are many situations where you might need to count specific cells, such as counting all nonblank cells in a selected range or counting cells containing specific text. This guide will walk you through different methods to achieve these tasks, including using formulas and the powerful tools provided by Kutools for Excel.

Counting nonblank cells in a selected range using a formula
Counting and selecting nonblank cells with Kutools for Excel
Counting cells containing specific text using a formula
Counting and selecting cells with specific text using Kutools for Excel

Counting nonblank cells in a selected range using a formula

You can use the following formula to count all nonblank cells in selected range in Excel. Please do as follows.

1. Select a blank cell for locating the result, enter formula =COUNTA(A1:E7) into the Formula Bar, and then press the Enter key. See screenshot:

Note: A1:E7 is the range with nonblank cells you need to count. Please change it as you need.

Then you are getting the total number of all nonblank cells in specified range.

Counting and selecting nonblank cells with Kutools for Excel

If you want to count the total number of all nonblank cells as well as select them after counting, the Select Nonblank Cells utility of Kutools for Excel can help you.

1. Select the range with the nonblank cells you want to count and select, then click Kutools > Select > Select Nonblank Cells. See screenshot:

2. Then a Kutools for Excel dialog box pops up and shows you how many nonblank cells are in selected range, click the OK button to close it, then all nonblank cells are selected immediately.

Counting cells containing specific text using a formula

If you just want to count cells with specific text or number in selected range, please apply the following formula.

1. As below screenshot shown, for counting cells which contain Apple in the Fruit column, please select a blank cell, enter formula =COUNTIF(A2:C12,"Apple") into the formula bar, and then press the Enter key to get the result.

Note:

1. In the formula, A2:C12 is the range you will count the specific text inside, and Apple is the specific text you will count.

Counting and selecting cells with specific text using Kutools for Excel

The Select Specific Cells utility of Kutools for Excel can not only help you count cells with specific text, but also select them after counting. You can do as follows.

1. Select the range with specific text cells you need to count, then click Kutools > Select > Select Specific Cells. See screenshot:

2. In the Select Specific Cells dialog box, select the Cell or Entire row option in the Selection type section, and select Equals or Contains option in the first Specific type drop-down list, enter the specific text into the text box, then click the OK button. See screenshot:

3. Then a dialog box pops up and tells you the total number of specific text cells, please click the OK button to close it. Then the specific cells are selected immediately in the specified range.

Best Office Productivity Tools

🤖	Kutools AI Aide: Revolutionize data analysis based on: Intelligent Execution   |  Generate Code  |  Create Custom Formulas  |  Analyze Data and Generate Charts  |  Invoke Kutools Functions…
	Popular Features: Find, Highlight or Identify Duplicates   |  Delete Blank Rows   |  Combine Columns or Cells without Losing Data   |   Round without Formula ...
	Super Lookup: Multiple Criteria VLookup  |   Multiple Value VLookup  |   VLookup Across Multiple Sheets   |   Fuzzy Lookup ....
	Advanced Drop-down List: Quickly Create Drop Down List   |  Dependent Drop Down List   |  Multi-select Drop Down List ....
	Column Manager: Add a Specific Number of Columns  |  Move Columns  |  Toggle Visibility Status of Hidden Columns  |  Compare Ranges & Columns ...
	Featured Features: Grid Focus   |  Design View   |   Big Formula Bar   |  Workbook & Sheet Manager   |  Resource Library (Auto Text)   |  Date Picker   |  Combine Worksheets   |  Encrypt/Decrypt Cells   |  Send Emails by List   |  Super Filter   |   Special Filter (filter bold/italic/strikethrough...) ...
	Top 15 Toolsets:  12 Text Tools (Add Text, Remove Characters, ...)   |   50+ Chart Types (Gantt Chart, ...)   |   40+ Practical Formulas (Calculate age based on birthday, ...)   |   19 Insertion Tools (Insert QR Code, Insert Picture from Path, ...)   |   12 Conversion Tools (Numbers to Words, Currency Conversion, ...)   |   7 Merge & Split Tools (Advanced Combine Rows, Split Cells, ...)   |   ... and more

Use Kutools in your preferred language – supports English, Spanish, German, French, Chinese, and 40+ others!

Supercharge Your Excel Skills with Kutools for Excel, and Experience Efficiency Like Never Before. Kutools for Excel Offers Over 300 Advanced Features to Boost Productivity and Save Time.  Click Here to Get The Feature You Need The Most...

More details of Kutools for Excel... Free Download...

---

Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

• Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
• Open and create multiple documents in new tabs of the same window, rather than in new windows.
• Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!

More details of Office Tab... Free Download...

---

All Kutools add-ins. One installer

Kutools for Office suite bundles add-ins for Excel, Word, Outlook & PowerPoint plus Office Tab Pro, which is ideal for teams working across Office apps.

• All-in-one suite — Excel, Word, Outlook & PowerPoint add-ins + Office Tab Pro
• One installer, one license — set up in minutes (MSI-ready)
• Works better together — streamlined productivity across Office apps
• 30-day full-featured trial — no registration, no credit card
• Best value — save vs buying individual add-in

More details of Kutools for Office... Free Download...