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How to quickly convert or copy email addresses column in Excel to Outlook email list?

doc copy email addresses to outlook 1
Supposing here is a column of email addresses, and what you need to do is copy these email to the To section of an Outlook email message as below screenshot shown. Except entering these email addressed one by one manually, is there any quick tricks to copy these email addresses to the To/CC/BCC sections of Outlook email message?
Convert email addresses in Excel to Outlook message with formula
Convert email addresses in Excel to Outlook message with Word
Convert email addresses in Excel to Outlook message with Kutools for Excel good idea3

Add Text (add character/word to a specific location of each cell in a range.)

doc add text 6
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Convert email addresses in Excel to Outlook message with formula


To copy email addresses from Excel cells to Outlook message, you can use this formula:

=J1&";"

Tip: In the formula, J1 is the email cell you use, you can change it as you need.

Then drag the autofill handle over the cells you need to apply this formula
doc copy email addresses to outlook 2

Now you can copy these selected emails and paste them into the To or BBC or CC sections of Outlook Email Message window.
doc copy email addresses to outlook 3


Convert email addresses in Excel to Outlook message with Word

Moreover, you can use Word to help you to convert email addresses in Excel to Outlook message.

1. Copy and paste the email addresses from Excel to Word document as Keep Text Only. See screenshot:
doc copy email addresses to outlook 4

2. Select the emails and click Home > Replace to display Find and Replace dialog. See screenshot:
doc copy email addresses to outlook 5

3. In the Find and Replace dialog, enter ^p into Find what textbox, and ; into Replace with textbox. See screenshot:
doc copy email addresses to outlook 6

4. Click Replace All. Now you can copy the email addresses with semicolon to the Outlook message.
doc copy email addresses to outlook 7


Convert email addresses in Excel to Outlook message with Kutools for Excel

With Kutools for Excel, a handy tool, you can apply Add Text utility to quickly add semicolon to each email for copying them to Outlook message.

Kutools for Excel, with more than 120 handy Excel functions, enhance your working efficiency and save your working time.

After free installing Kutools for Excel, please do as below:

1. Select the emails, and click Kutools > Text > Add Text. See screenshot:
doc copy email addresses to outlook 8

2. In the Add Text window, enter semicolon ; into Textbox, and check After last character. See screenshot:
doc copy email addresses to outlook 9

3. Click Ok or Apply, and then copy the email with semicolon to the Outlook email message.

Click here to know more about Add Text.


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  • To post as a guest, your comment is unpublished.
    M Vanos · 1 years ago
    So much easier to copy Excel list, copy as unformatted text in Word, find/replace the paragraph sign with ";<space>", recopy list and past into Outlook!
  • To post as a guest, your comment is unpublished.
    Cheryl · 2 years ago
    You have a typo you may want to fix:

    BBC or CC sections of Outlook Email Massage window