Skip to main content

How to quickly convert or copy email addresses column in Excel to Outlook email list?

doc copy email addresses to outlook 1
Supposing here is a column of email addresses, and what you need to do is copy these email to the To section of an Outlook email message as below screenshot shown. Except entering these email addressed one by one manually, is there any quick tricks to copy these email addresses to the To/CC/BCC sections of Outlook email message?
Convert email addresses in Excel to Outlook message with formula
Convert email addresses in Excel to Outlook message with Word
Convert email addresses in Excel to Outlook message with Kutools for Excel good idea3

Convert email addresses in Excel to Outlook message with formula

To copy email addresses from Excel cells to Outlook message, you can use this formula:

=J1&";"

Tip: In the formula, J1 is the email cell you use, you can change it as you need.

Then drag the autofill handle over the cells you need to apply this formula
doc copy email addresses to outlook 2

Now you can copy these selected emails and paste them into the To or BBC or CC sections of Outlook Email Message window.
doc copy email addresses to outlook 3


Convert email addresses in Excel to Outlook message with Word

Moreover, you can use Word to help you to convert email addresses in Excel to Outlook message.

1. Copy and paste the email addresses from Excel to Word document as Keep Text Only. See screenshot:
doc copy email addresses to outlook 4

2. Select the emails and click Home > Replace to display Find and Replace dialog. See screenshot:
doc copy email addresses to outlook 5

3. In the Find and Replace dialog, enter ^p into Find what textbox, and ; into Replace with textbox. See screenshot:
doc copy email addresses to outlook 6

4. Click Replace All. Now you can copy the email addresses with semicolon to the Outlook message.
doc copy email addresses to outlook 7


Convert email addresses in Excel to Outlook message with Kutools for Excel

With Kutools for Excel, a handy tool, you can apply Add Text utility to quickly add semicolon to each email for copying them to Outlook message.

Kutools for Excel, with more than 300 handy functions, makes your jobs more easier. 

After free installing Kutools for Excel, please do as below:

1. Select the emails, and click Kutools > Text > Add Text. See screenshot:
doc copy email addresses to outlook 8

2. In the Add Text window, enter semicolon ; into Textbox, and check After last character. See screenshot:
doc kutools add text 2

3. Click Ok or Apply, and then copy the email with semicolon to the Outlook email message.

Click here to know more about Add Text.

Best Office Productivity Tools

🤖 Kutools AI Aide: Revolutionize data analysis based on: Intelligent Execution   |  Generate Code  |  Create Custom Formulas  |  Analyze Data and Generate Charts  |  Invoke Kutools Functions…
Popular Features: Find, Highlight or Identify Duplicates   |  Delete Blank Rows   |  Combine Columns or Cells without Losing Data   |   Round without Formula ...
Super Lookup: Multiple Criteria VLookup    Multiple Value VLookup  |   VLookup Across Multiple Sheets   |   Fuzzy Lookup ....
Advanced Drop-down List: Quickly Create Drop Down List   |  Dependent Drop Down List   |  Multi-select Drop Down List ....
Column Manager: Add a Specific Number of Columns  |  Move Columns  |  Toggle Visibility Status of Hidden Columns  |  Compare Ranges & Columns ...
Featured Features: Grid Focus   |  Design View   |   Big Formula Bar    Workbook & Sheet Manager   |  Resource Library (Auto Text)   |  Date Picker   |  Combine Worksheets   |  Encrypt/Decrypt Cells    Send Emails by List   |  Super Filter   |   Special Filter (filter bold/italic/strikethrough...) ...
Top 15 Toolsets12 Text Tools (Add Text, Remove Characters, ...)   |   50+ Chart Types (Gantt Chart, ...)   |   40+ Practical Formulas (Calculate age based on birthday, ...)   |   19 Insertion Tools (Insert QR Code, Insert Picture from Path, ...)   |   12 Conversion Tools (Numbers to Words, Currency Conversion, ...)   |   7 Merge & Split Tools (Advanced Combine Rows, Split Cells, ...)   |   ... and more

Supercharge Your Excel Skills with Kutools for Excel, and Experience Efficiency Like Never Before. Kutools for Excel Offers Over 300 Advanced Features to Boost Productivity and Save Time.  Click Here to Get The Feature You Need The Most...

Description


Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
Comments (4)
No ratings yet. Be the first to rate!
This comment was minimized by the moderator on the site
Can you please show a video of this and include if it's one column to copy excel spreadsheet of emails to a Google email without going through the excel program? 
This comment was minimized by the moderator on the site
So much easier to copy Excel list, copy as unformatted text in Word, find/replace the paragraph sign with ";<space>", recopy list and past into Outlook!
This comment was minimized by the moderator on the site
You have a typo you may want to fix:

BBC or CC sections of Outlook Email Massage window
This comment was minimized by the moderator on the site
Thank you for the correction!
There are no comments posted here yet
Please leave your comments in English
Posting as Guest
Rate this post:
0   Characters
Suggested Locations