How to find and replace in header or footer in Excel?

To find a specific value and then replace with another value in Excel is common in our daily work, but in Excel, the Find and Replace function works well in selection, sheets and workbook, but cannot find and replace in header and footer. In this article, I introduce a macro code to find and replace values in header and footer.

Find and replace in header or footer with VBA


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arrow blue right bubble Find and replace in header or footer with VBA


1. Enable the sheet you want to find and replace in header and footer, press Alt + F11 keys to open Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste below VBA code to the Module. See screenshot:

VBA: Find and replace in header and footer

Sub FnR_HF()
'UpdateByExtendoffice20160623
    Dim xStr As String, xRep As String
    'Const csTITLE As String = "Find and Replace"
    On Error Resume Next
    xStr = Application.InputBox("Replace what", "Kutools for Excel", , , , , 2)
    If xStr = "" Then Exit Sub
    xRep = Application.InputBox("With what", , "Kutools for Excel", , , , , 2)
    With ActiveSheet.PageSetup
        ' Substitute Header/Footer values
        .LeftHeader = Application.WorksheetFunction.Substitute(.LeftHeader, xStr, xRep)
        .CenterHeader = Application.WorksheetFunction.Substitute(.CenterHeader, xStr, xRep)
        .RightHeader = Application.WorksheetFunction.Substitute(.RightHeader, xStr, xRep)
        .LeftFooter = Application.WorksheetFunction.Substitute(.LeftFooter, xStr, xRep)
        .CenterFooter = Application.WorksheetFunction.Substitute(.CenterFooter, xStr, xRep)
        .RightFooter = Application.WorksheetFunction.Substitute(.RightFooter, xStr, xRep)
    End With
End Sub

doc find replace header footer 1

3. Then press F5 key to run the code, then a dialog pops out for you to enter the text you want to find. See screenshot:
doc find replace header footer 2

4. Click OK, and another dialog pops out to enter the text you want to replace with. See screenshot:
doc find replace header footer 3

5. Click OK. Now the values “KTE” have been replaced with “Kutools for Excel” in header and footer.
doc find replace header footer 4

Tip: If you want to work for the whole workbook, you can use below macro code.

Sub FnR_HF()
'UpdateByExtendoffice20171122
    Dim I As Long
    Dim xStr As String, xRep As String
    'Const csTITLE As String = "Find and Replace"
    On Error Resume Next
    xStr = Application.InputBox("Replace what", "Kutools for Excel", , , , , 2)
    If xStr = "" Then Exit Sub
    xRep = Application.InputBox("With what", , "Kutools for Excel", , , , , 2)
    For I = 1 To ActiveWorkbook.Sheets.Count
        With Sheets(I).PageSetup
            ' Substitute Header/Footer values
            .LeftHeader = Application.WorksheetFunction.Substitute(.LeftHeader, xStr, xRep)
            .CenterHeader = Application.WorksheetFunction.Substitute(.CenterHeader, xStr, xRep)
            .RightHeader = Application.WorksheetFunction.Substitute(.RightHeader, xStr, xRep)
            .LeftFooter = Application.WorksheetFunction.Substitute(.LeftFooter, xStr, xRep)
            .CenterFooter = Application.WorksheetFunction.Substitute(.CenterFooter, xStr, xRep)
            .RightFooter = Application.WorksheetFunction.Substitute(.RightFooter, xStr, xRep)
        End With
    Next
End Sub

 

With Kutools for Excel’s Insert Workbook Information utility, you can insert username, worksheet name, workbook path and so on to the active sheet’s footer or header. See screenshot:
doc find replace header footer 5

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  • To post as a guest, your comment is unpublished.
    Vijay · 2 years ago
    Dear all, Please advise me how to modify above VBA code to search and replace in complete WORKBOOK headers/footers. Thanks in advance
    • To post as a guest, your comment is unpublished.
      Sunny · 2 years ago
      About your question, I have add the new VBA code in this article which can find and replace headers/footers in the whole wokrbook.