Note: The other languages of the website are Google-translated. Back to English

How to paste data in alternate blank rows in Excel?

In some cases, for a copied row, you may need to paste it in multiple blank rows alternately in a new range in Excel as below screenshot shown. How can you do to achieve it? This article will help you.

Paste data in alternate blank rows with formula and filter


Paste data in alternate blank rows with formula and filter

There is no direct method to solve this problem, but you can achieve it with the little trick in this article. Please do as follows.

1. Select a blank cell (here I select cell D2) in the new range you need to paste the copied data into, then enter formula =MOD(ROW(A1),2).

2. Keep selecting cell D2, drag the Fill Handle down to the column cells. See screenshot:

3. Then select cell D1, click Data > Filter to enable the Filter function.

4. Click the drop-down arrow of cell D1, then filter the column by number 1 and finally click the OK button. See screenshot:

5. Now the alternate blank rows are filtered out. Please copy the data, select the filtered range, and then press Ctrl + V keys simultaneously to paste the data.

6. Click Data > Filter to turn off the Filter function, and then delete the helper column as you need. See screenshot:


The Best Office Productivity Tools

Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%

  • Reuse: Quickly insert complex formulas, charts and anything that you have used before; Encrypt Cells with password; Create Mailing List and send emails...
  • Super Formula Bar (easily edit multiple lines of text and formula); Reading Layout (easily read and edit large numbers of cells); Paste to Filtered Range...
  • Merge Cells/Rows/Columns without losing Data; Split Cells Content; Combine Duplicate Rows/Columns... Prevent Duplicate Cells; Compare Ranges...
  • Select Duplicate or Unique Rows; Select Blank Rows (all cells are empty); Super Find and Fuzzy Find in Many Workbooks; Random Select...
  • Exact Copy Multiple Cells without changing formula reference; Auto Create References to Multiple Sheets; Insert Bullets, Check Boxes and more...
  • Extract Text, Add Text, Remove by Position, Remove Space; Create and Print Paging Subtotals; Convert Between Cells Content and Comments...
  • Super Filter (save and apply filter schemes to other sheets); Advanced Sort by month/week/day, frequency and more; Special Filter by bold, italic...
  • Combine Workbooks and WorkSheets; Merge Tables based on key columns; Split Data into Multiple Sheets; Batch Convert xls, xlsx and PDF...
  • More than 300 powerful features. Supports Office / Excel 2007-2021 and 365. Supports all languages. Easy deploying in your enterprise or organization. Full features 30-day free trial. 60-day money back guarantee.
kte tab 201905

Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
officetab bottom
Comments (12)
No ratings yet. Be the first to rate!
This comment was minimized by the moderator on the site
This doesn't work for me. I have Microsoft Office 2010, so whichever version of excel comes with that I am not quite sure but either way it doesn't work. When I paste it pastes to ALL rows. So, when I paste I only see half of what I pasted, when I turn the filter off I see everything I pasted =/
This comment was minimized by the moderator on the site
It doesn't work
This comment was minimized by the moderator on the site
shows alternate rows but when i paste, it pastes normal way, doesnt skip cells.
This comment was minimized by the moderator on the site
You have to keep space between copied cells, in order for this to work!
This comment was minimized by the moderator on the site
didnt work for me either
This comment was minimized by the moderator on the site
Hi,
This method works well in my case.
Which Office version do you use?
This comment was minimized by the moderator on the site
Thanks. Works with Google Sheets (April 2020). Use formula =MOD(ROW(),2) to create the alternating pattern.

The cell you create your filter in gets turned into a header, so you want to select the cell ABOVE your range and in the data menu choose create filter. It should auto-detect your number range and add a filter. Or you could just highlight your whole range (+ 1 cell above it) beforehand.

Click the little filter icon that appears in the header cell to adjust settings of what to display.

When done you can then copy paste your result into another program if needed.
This comment was minimized by the moderator on the site
It only works if you copy a single cell, which pretty is useless. For a range of data it doesn't work.
This comment was minimized by the moderator on the site
I just get the first line of the data I'm copying filling all the rows. Tried using 'skip blanks' but it doesn't work.
This comment was minimized by the moderator on the site
Instead of using 1s and 0s you can just use 1,2,3,4,... next to the cells you want to alternate.
Then paste the exact same sequence under underneath (like this)
1
2
3
4
1
2
3
4

Then just with the data filter (like in the original example) just sort by ascending or descending and you will have blank rows

(Credit to my friend Angus)
This comment was minimized by the moderator on the site
Hi Chris,
Thank you very much for sharing your method.
This comment was minimized by the moderator on the site
Thanks a lot Chris! This is a great idea!
There are no comments posted here yet

Follow Us

Copyright © 2009 - www.extendoffice.com. | All rights reserved. Powered by ExtendOffice. | Sitemap
Microsoft and the Office logo are trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries.
Protected by Sectigo SSL