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How to prevent blank rows from printing in Excel?

Author Xiaoyang Last modified

If your Excel worksheet contains blank rows, they will typically print along with the rest of your data, wasting paper and space. To avoid this, you can use a VBA code to automatically hide empty rows before printing. This guide will show you how to set up and use this code to print only rows with data, ensuring a cleaner and more efficient printout.

Exclude blank rows when printing a worksheet with VBA code

arrow blue right bubble Exclude blank rows when printing a worksheet with VBA code

With the following VBA code, you can print the worksheet without blank rows, please do as this:

1. Hold down the ALT + F11 keys to open the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste the following code in the Module Window.

VBA code: Stop blank rows when printing:

Sub Print_NonBlank_Rows()
'Updateby Extendoffice
Dim xStr As String
    Dim xRg As Range
    Dim xHideRg As Range
    Dim xTxt As String
    Dim I As Long
    On Error Resume Next
    If ActiveWindow.RangeSelection.Count > 1 Then
      xTxt = ActiveWindow.RangeSelection.AddressLocal
    Else
      xTxt = ActiveSheet.UsedRange.AddressLocal
    End If
    Set xRg = Application.InputBox("please select the data range:", "Kutools for Excel", xTxt, , , , , 8)
    If xRg Is Nothing Then Exit Sub
    Application.ScreenUpdating = False
    For I = 1 To xRg.Rows.Count
        If Application.WorksheetFunction.CountA(xRg.Rows(I)) = 0 Then
            If xHideRg Is Nothing Then
                Set xHideRg = xRg.Rows(I)
            Else
                Set xHideRg = Union(xHideRg, xRg.Rows(I))
            End If
        End If
    Next
    xHideRg.EntireRow.Hidden = True
    ActiveSheet.PrintOut Copies:=1
    xHideRg.EntireRow.Hidden = False
    Application.ScreenUpdating = True
End Sub

3. Then press F5 key to run this code. A prompt box will appear, asking you to select the data range you want to print. See screenshot:

A screenshot of the prompt box to select data range for printing in Excel

4. And then click OK, and your selected range has been printed at once without the blank rows.

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