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How to highlight rows based on multiple cell values in Excel?

doc highlight multiple cell values 1

Normally, in Excel, we can apply the Conditional Formatting to highlight the cells or rows based on a cell value. But, sometimes, you may need to highlight the rows based on multiple cell values. For example, I have a data range, now, I want to highlight the rows which product is KTE and order is greater than 100 as following screenshot shown. How could you solve this job in Excel as quickly as you can?

Highlight rows based on multiple cell values with Conditional Formatting


arrow blue right bubble Highlight rows based on multiple cell values with Conditional Formatting


The Conditional Formatting feature can help you to finish this job, please do as follows:

1. Select the data range that you want to highlight the specific rows.

2. And then click Home > Conditional Formatting > New Rule, in the New Formatting Rule dialog box, do the following operations:

(1.) Click Use a formula to determine which cells to format under the Select a Rule Type box;

(2.) Then enter this formula: =AND($A2="KTE", $B2>100) (A2 and B2 are the first data cells in the columns that contain the criteria you want to highlight, and the “KTE” and “>100” are the conditions which you want to highlight rows based on. ) into the Format values where this formula is true text box;

(3.) At last, click Format button.

doc highlight multiple cell values 2

3. Then go to the Format Cells dialog box, under the Fill tab, choose one background color you like to highlight, see screenshot:

doc highlight multiple cell values 3

4. And then click OK > OK to close the dialogs, now, you can see the rows which product is KTE and order is greater than 100 have been highlighted at once, see screenshot:

doc highlight multiple cell values 1

Note: If you want to highlight the rows which product is not KTE and the order is less than 100, you just need to apply this formula: =AND($A2<>"KTE", $B2<100,$B2<>"") into the Conditional Formatting, and you will get the following result:

doc highlight multiple cell values 4


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    Leigh · 4 months ago
    how would you highlight only the highest KTE value and the highest KTW value in Column B?