How to highlight rows based on multiple cell values in Excel?
Highlighting rows based on multiple cell values can be a powerful way to visualize and analyze your data in Excel. Whether you need to identify rows that meet specific criteria or want to apply conditional formatting for better insights, this guide will walk you through the process step-by-step.
Highlight rows based on multiple cell values with Conditional Formatting
Highlight rows based on multiple cell values with Kutools AI
Highlight rows based on multiple cell values with Conditional Formatting
The "Conditional Formatting" feature can help you to finish this job, please do as follows:
1. Select the data range that you want to highlight the specific rows.
2. And then click "Home" > "Conditional Formatting" > "New Rule", in the "New Formatting Rule" dialog box, do the following operations:
(1.) Click "Use a formula to determine which cells to format" under the "Select a Rule Type" box;
(2.) Then enter the following formula into the "Format values where this formula is true" text box;
=AND($A2="KTE", $B2>100)(3.) At last, click "Format" button.
3. Then go to the "Format Cells" dialog box, under the "Fill" tab, choose one background color you like to highlight, see screenshot:
4. And then click "OK" > "OK" to close the dialogs, now, you can see the rows which product is KTE and order is greater than 100 have been highlighted at once, see screenshot:
Note: If you want to highlight the rows which product is not KTE and the order is less than 100, you just need to apply this formula into the "Conditional Formatting", and you will get the following result:
=AND($A2<>"KTE", $B2<100,$B2<>"")
Highlight rows based on multiple cell values with Kutools AI
If you want a quicker and more automated solution, "Kutools for Excel" provides a simple yet powerful solution to achieve this in just a few clicks. With its "Kutools AI Aide", you can simply describe your requirement in natural language, and "Kutools AI" will handle the rest for you.
After installing Kutools For Excel, please click "Kutools" > "AI Aide" to open the "Kutools AI Aide" pane.
- Select the data range that you want to highlight the rows based on multiple criteria;
- Type the requirement in the chat box: such as:
Highlight the rows which product is KTE and order is greater than 100 in the selection with light blue color - And then, press "Enter" key or click the "Send" button. "Kutools AI" will analyze the question, after finishing, please click "Execute" button to get the result.
Highlighting rows based on multiple cell values in Excel enhances data analysis and presentation. Whether you use built-in Conditional Formatting, or advanced tools like Kutools for Excel, you can customize your approach to meet your specific needs. If you're interested in exploring more Excel tips and tricks, our website offers thousands of tutorials.
Best Office Productivity Tools
Supercharge Your Excel Skills with Kutools for Excel, and Experience Efficiency Like Never Before. Kutools for Excel Offers Over 300 Advanced Features to Boost Productivity and Save Time. Click Here to Get The Feature You Need The Most...
Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier
- Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
- Open and create multiple documents in new tabs of the same window, rather than in new windows.
- Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
All Kutools add-ins. One installer
Kutools for Office suite bundles add-ins for Excel, Word, Outlook & PowerPoint plus Office Tab Pro, which is ideal for teams working across Office apps.
- All-in-one suite — Excel, Word, Outlook & PowerPoint add-ins + Office Tab Pro
- One installer, one license — set up in minutes (MSI-ready)
- Works better together — streamlined productivity across Office apps
- 30-day full-featured trial — no registration, no credit card
- Best value — save vs buying individual add-in