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How to add space between first name and last name in Excel?

Here is a list of names which need to add space to separate them as below screenshot shown, how can you quickly solve it?

Add space between first name and last name with Defined Function

Add space between first name and last name with Add Textgood idea3


Add Text (add character/word to a specific location of each cell in a range.)

doc add space between names 7

Add space between first name and last name with Defined Function


To add space between the first name and last name, you only can apply a Defined Function to solve in Excel.

1. Press Alt + F11 keys to open Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste below code to the blank script.

Code: Add space between names

Function AddSpaces(pValue As String) As String
'UpdatebyExtendoffice20160908
Dim xOut As String
xOut = VBA.Left(pValue, 1)
For i = 2 To VBA.Len(pValue)
xAsc = VBA.Asc(VBA.Mid(pValue, i, 1))
If xAsc >= 65 And xAsc <= 90 Then
xOut = xOut & " " & VBA.Mid(pValue, i, 1)
Else
xOut = xOut & VBA.Mid(pValue, i, 1)
End If
Next
AddSpaces = xOut
End Function

doc add space between names 1

3. Save the code and close the Applications window, select a blank cell and enter this formula =AddSpaces(A1), then drag autofill handle over cells you want to apply this formula.
doc add space between names 2


Add space between first name and last name with Add Text

If you are not familiar with Defined Function, you can apply Kutools for Excel’s Add Text utility to quickly add space between first name and last name.

Kutools for Excel, with more than 120 handy functions, makes your jobs easier.

After installing Kutools for Excel, please do as below:(Free Download Kutools for Excel Now!)

1. Select the cells you want to add spaces, click Kutools > Text > Add Text. See screenshot:
doc add space between names 3

2.In the Add Text dialog, enter a space into the Text box, check Only add to option, and select 1st letter is uppercase from the drop down list. See screenshot:
doc add space between names 4

3. Click Ok or Apply, now a space has been added before each uppercase letter. See screenshot:
doc add space between names 5

Tip: if you want to remove the leading space, you can apply Kutools for Excel’s Remove Spaces utility, it can help you to remove leading spaces, trailing spaces, extra spaces or all spaces as you need.It’s full function without limitation in 60 days, please download and have a free trial now.

doc add space between names 6

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  • To post as a guest, your comment is unpublished.
    Pankaj · 3 months ago
    Is their any option for less space between First name and last Name?
    ex:- James John = Should be James John
    • To post as a guest, your comment is unpublished.
      Sunny · 3 months ago
      Hello, Pankaj, do you mean to remove extra space between first name and last name? If so, you can use this formula =TRIM(A1), A1 is the cell reference you want to remove extra spaces, then the you can copy and paste the result as value.