How to sort data numerically then alphabetically in Excel?
In Excel, when you sort an alphanumeric string list, it will sort the alpha first at default, but in some special cases, you may want to sort the strings numerically first. In this case, I will introduce a trick to add a help column to solve it.
- Reuse Anything: Add the most used or complex formulas, charts and anything else to your favorites, and quickly reuse them in the future.
- More than 20 text features: Extract Number from Text String; Extract or Remove Part of Texts; Convert Numbers and Currencies to English Words.
- Merge Tools: Multiple Workbooks and Sheets into One; Merge Multiple Cells/Rows/Columns Without Losing Data; Merge Duplicate Rows and Sum.
- Split Tools: Split Data into Multiple Sheets Based on Value; One Workbook to Multiple Excel, PDF or CSV Files; One Column to Multiple Columns.
- Paste Skipping Hidden/Filtered Rows; Count And Sum by Background Color; Send Personalized Emails to Multiple Recipients in Bulk.
- Super Filter: Create advanced filter schemes and apply to any sheets; Sort by week, day, frequency and more; Filter by bold, formulas, comment...
- More than 300 powerful features; Works with Office 2007-2019 and 365; Supports all languages; Easy deploying in your enterprise or organization.
To sort alphanumeric strings numercially, you need to apply a formula to extract the number from the string to a helper column.
1. Select a blank cell next to the strings, B2 for instance, enter this formula =MID(A2,2,3), and then drag fill handle down to the cells you need. See screenshot:
2. Then keep the formula cells selected, and click Data tab to select one sorting order as you need, in the Sort Warning dialog, check Expand the selection option. See screenshot:
3. Click Sort, and the data has been sort numerically. You can remove the helper column after sorting.
If the alphanumeric strings are not combined with the same number of numeric characters and alpha characters as below screenshot shown, how can you quickly sort them numerciallly then alphabetically?
With Kutools for Excel, you can apply its Remove Characters utility to leave only numbers of each string firstly, and then sort them.
|Kutools for Excel, with more than 120 handy functions, makes your jobs easier.|
After installing Kutools for Excel, please do as below:(Free Download Kutools for Excel Now!)
1. Copy and paste the data into a new column, column F for instance, and then click Kutools > Text > Remove Characters. See screenshot:
. In the popping dialog, check Non-numeric option, and then click Ok, the alpha characters have been removed from the copy. See screenshot:
3. Keep the copy selected, click Data tab to choose the sorting order you need, check Expand the selection option in the Sort Warning dialog. See screenshot:
4. Click Sort, then the strings have been sorted ascending. You can delete the copy after sorting.