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How to sort values after applying Subtotal in Excel?

In Excel, sorting values in ascending order is usually used, and the Subtotal function is also used widely in our daily Excel working. However, have you ever tried to sort the totals after applying Subtotal function? In this article, I will tell you a method on sorting values after Subtotal in Excel steps by steps.

Sort after subtotal


arrow blue right bubble Sort after subtotal


To sort after subtotal, you just need to do as these:

1. Select the data that you want to subtotal, and then click Data > Subtotal. See screenshot:
doc sort after subtotal 1

2. In the Subtotal dialog, check the column you want to subtotal to, see screenshot:
doc sort after subtotal 2

3. Click OK, and the data has been subtotaled.
doc sort after subtotal 3

4. Click 2 in the Subtotal to toggle the data as below screenshot shown:
doc sort after subtotal 4

5. Select the values you want to sort except Grand Total, and click Data tab, and select the sorting order as you need. See screenshot:
doc sort after subtotal 5

6. Then in the Sort Warning dialog, check Expand the selection option. See screenshot:
doc sort after subtotal 6

7. Click Sort. Now the values in Subtotal have been sorted.
doc sort after subtotal 7

Tip.If you want to quickly sort texts by text length, please try to use the Kutools for Excel’s Advanced Sort as shown in the following screenshot. It’s full function without limitation in 60 days, please download and have a free trial now.
doc sort by last text length


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    Claudia · 1 years ago
    Awesome! Thank you, it was of a great help! ;-)