How to sort values after applying Subtotal in Excel?

In Excel, sorting values in ascending order is usually used, and the Subtotal function is also used widely in our daily Excel working. However, have you ever tried to sort the totals after applying Subtotal function? In this article, I will tell you a method on sorting values after Subtotal in Excel steps by steps.

Sort after subtotal


arrow blue right bubble Sort after subtotal

To sort after subtotal, you just need to do as these:

1. Select the data that you want to subtotal, and then click Data > Subtotal. See screenshot:
doc sort after subtotal 1

2. In the Subtotal dialog, check the column you want to subtotal to, see screenshot:
doc sort after subtotal 2

3. Click OK, and the data has been subtotaled.
doc sort after subtotal 3

4. Click 2 in the Subtotal to toggle the data as below screenshot shown:
doc sort after subtotal 4

5. Select the values you want to sort except Grand Total, and click Data tab, and select the sorting order as you need. See screenshot:
doc sort after subtotal 5

6. Then in the Sort Warning dialog, check Expand the selection option. See screenshot:
doc sort after subtotal 6

7. Click Sort. Now the values in Subtotal have been sorted.
doc sort after subtotal 7

Tip.If you want to quickly sort texts by text length, please try to use the Kutools for Excel’s Advanced Sort as shown in the following screenshot. It’s full function without limitation in 30 days, please download and have a free trial now.
doc sort by last text length


The Best Office Productivity Tools

Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%

  • Reuse: Quickly insert complex formulas, charts and anything that you have used before; Encrypt Cells with password; Create Mailing List and send emails...
  • Super Formula Bar (easily edit multiple lines of text and formula); Reading Layout (easily read and edit large numbers of cells); Paste to Filtered Range...
  • Merge Cells/Rows/Columns without losing Data; Split Cells Content; Combine Duplicate Rows/Columns... Prevent Duplicate Cells; Compare Ranges...
  • Select Duplicate or Unique Rows; Select Blank Rows (all cells are empty); Super Find and Fuzzy Find in Many Workbooks; Random Select...
  • Exact Copy Multiple Cells without changing formula reference; Auto Create References to Multiple Sheets; Insert Bullets, Check Boxes and more...
  • Extract Text, Add Text, Remove by Position, Remove Space; Create and Print Paging Subtotals; Convert Between Cells Content and Comments...
  • Super Filter (save and apply filter schemes to other sheets); Advanced Sort by month/week/day, frequency and more; Special Filter by bold, italic...
  • Combine Workbooks and WorkSheets; Merge Tables based on key columns; Split Data into Multiple Sheets; Batch Convert xls, xlsx and PDF...
  • More than 300 powerful features. Supports Office/Excel 2007-2019 and 365. Supports all languages. Easy deploying in your enterprise or organization. Full features 30-day free trial. 60-day money back guarantee.
kte tab 201905

Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
officetab bottom
Say something here...
symbols left.
You are guest ( Sign Up? )
or post as a guest, but your post won't be published automatically.
Loading comment... The comment will be refreshed after 00:00.
  • To post as a guest, your comment is unpublished.
    Angel · 5 months ago
    How do you sort an entire worksheet that includes some stuff that requires totals and some rows that are just single rows?
  • To post as a guest, your comment is unpublished.
    Claudia · 2 years ago
    Awesome! Thank you, it was of a great help! ;-)