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How to quickly calculate the overtime and payment in Excel?

Author: Sun Last Modified: 2020-05-08

For instance, there is a table recording a worker’s work on and work off time, and you want to calculate the overtime hour and the payment as below screenshot shown, how can you quickly solve this task in Excel?
doc overtime payment 1

Calculate overtime and payment

arrow blue right bubble Calculate overtime and payment

To calculate the overtime hour and payment, you can do as below:

1. Apply a formula to display the regular working hour first. In cell F1, enter this formula =IF((((C2-B2)+(E2-D2))*24)>8,8,((C2-B2)+(E2-D2))*24), and drag auto fill handle down to display the regular working hour of each day. See screenshot:
doc overtime payment 2

2. In cell G2, which will display the overtime, enter this formula =IF(((C2-B2)+(E2-D2))*24>8, ((C2-B2)+(E2-D2))*24-8,0), drag AutoFill handle down to apply this formula to the cells, now the overtime of each day has been calculated. See screenshot:
doc overtime payment 3

In above formulas, C2 and D2 are the time that lunch starts and ends, and B2 and E2 are the time that log in and log off, 8 is the regular working hour each day, you can change these references as you need.

You can calculate the total working hours and payments.

3. In cell F8, type this formula =SUM(F2:F7) and drag to right to fill this formula to G8, now the total regular hours and overtime hours have been gotten.
doc overtime payment 4

4. In the cells which you want to calculate the payment for regular hours and overtime, enter the formula =F8*I2 and formula =G8*J2 separately, see screenshots:

In the formula, F8 and G8 are the cells containing total regular hours and total overtime, I2 and J2 contain the payment per hour.
doc overtime payment 5

You can apply =F9+G9 to calculate the total payments which include regular payments and overtime payment.
doc overtime payment 6

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Comments (6)
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This comment was minimized by the moderator on the site
data in b2 & c2
This comment was minimized by the moderator on the site
Intime 10:00am out time 6:40pm what is formula for working time.
This comment was minimized by the moderator on the site
=IF(F13<=TIME(10,0,0), IF(C13>F13-TIME(8,48,0)>=TIME(1,0,0),C13-TIME(8,48,0),0), IF(C13>F13-TIME(8,48,0)>=TIME(1,0,0),F13-TIME(8,48,0),0))
The formula works perfectly, except when I insert formula in H13 it shows ####### instead of 00:00
Dates and times that are negative or too large show as #######
Only after I enter times from C13 to E13, it shows time in H13
So, when I insert the formula in column H downwards for each day of the month, it shows #######
There are days when I’m not working, it show ####### and not 00:00
At the bottom in Total =SUM(H13:H44) it shows ####### and no time for the days I worked
This comment was minimized by the moderator on the site
How can I getting excel to calculate overtime in a template where the pay periods are first to the 15 and 16 through 31 st
This comment was minimized by the moderator on the site
hey so i have a timesheet for work i need it to calculate total hours, overtime 1 and overtime 2
where hours from 07:00-15:00 is normal hours so no overtime counted
hours from 15:00-17:00 is counted in overtime 1
and all other hours is counted in overtime 2
like so
if A1(start time)=07:00 B1(end time)=19:00 C1(total hours)=12 D1(overtime1)=2 E1(overtime2)=2
or A1(start time)=04:00 B1(end time)=16:00 C1(total hours)=12 D1(overtime1)=1 E1(overtime2)=3
This comment was minimized by the moderator on the site
This was awesome should add the Double time calculations also. Thank you
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