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How to quickly calculate the overtime and payment in Excel?

For instance, there is a table recording a worker’s work on and work off time, and you want to calculate the overtime hour and the payment as below screenshot shown, how can you quickly solve this task in Excel?
doc overtime payment 1

Calculate overtime and payment

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arrow blue right bubble Calculate overtime and payment


To calculate the overtime hour and payment, you can do as below:

1. Apply a formula to display the regular working hour first. In cell F1, enter this formula =IF((((C2-B2)+(E2-D2))*24)>8,8,((C2-B2)+(E2-D2))*24), and drag auto fill handle down to display the regular working hour of each day. See screenshot:
doc overtime payment 2

2. In cell G2, which will display the overtime, enter this formula =IF(((C2-B2)+(E2-D2))*24>8, ((C2-B2)+(E2-D2))*24-8,0), drag AutoFill handle down to apply this formula to the cells, now the overtime of each day has been calculated. See screenshot:
doc overtime payment 3

In above formulas, C2 and D2 are the time that lunch starts and ends, and B2 and E2 are the time that log in and log off, 8 is the regular working hour each day, you can change these references as you need.

You can calculate the total working hours and payments.

3. In cell F8, type this formula =SUM(F2:F7) and drag to right to fill this formula to G8, now the total regular hours and overtime hours have been gotten.
doc overtime payment 4

4. In the cells which you want to calculate the payment for regular hours and overtime, enter the formula =F8*I2 and formula =G8*J2 separately, see screenshots:

In the formula, F8 and G8 are the cells containing total regular hours and total overtime, I2 and J2 contain the payment per hour.
doc overtime payment 5

You can apply =F9+G9 to calculate the total payments which include regular payments and overtime payment.
doc overtime payment 6


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    Sylvia · 6 months ago
    This was awesome should add the Double time calculations also. Thank you