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How to rank data by alphabetical order in Excel?

The general Rank function only can rank correctly while the values are numerous, if there are some text needed to rank by alphabetical order, it will get the errors. Do you have any ways to quickly rank data alphabetically in Excel?
doc rank by alpha 1

Rank based on alphabetical order


arrow blue right bubble Rank based on alphabetical order


Here I introduce a formula which does you a favor.

Select a cell where you will place the result, type this formula =COUNTIF($B$2:$B$10,"<="&B2) and drag fill handle down to the cells which need to fill with this formula.

In the formula, B2:B10 is the range you want to rank by alphabetical, B2 is the first cell you want to rank.
doc rank by alpha 2

Tip.If you want to sort names by the last name, please try to use the Kutools for Excel’s Advanced Sort as shown in the following screenshot. It’s full function without limitation in 60 days, please download and have a free trial now.

doc advanced sort last name

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    Matthew Shaw · 1 years ago
    One tip for this method, if you are sorting data which includes text Excel might recognize as a date - make sure to modify the data before sorting!
    For example, if you have the following data

    ABC01
    CCC07
    MAR02
    FEB05
    DEL78

    The above method won't work, and will ignore MAR02 and FEB05. Try adding a helper column which concatenates the data with something harmless first, before applying the sort.