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How to automatically remove duplicates from a list in Excel?

Author Sun Last modified

In Excel, we can use the Remove Duplicates feature to remove the same values from a list, but is there any trick to automatically remove duplicates from the list? In this article, I introduce the tricks on automatically removing duplicates if a duplicate appears in a specific Excel column.

Auto remove duplicates from a list using Data Validation

Auto remove duplicates from a list using Kutools for Excel good idea3


Auto remove duplicates from a list using Data Validation

1. Click Data > Data Validation. See screenshot:
A screenshot of the Data Validation option in Excel Ribbon

2. In the popping dialog, under Settings tab, select Custom form Allow list, and type the formula =COUNTIF($A$1:$A$20,A1)=1 into the Formula box. See screenshot:
A screenshot of Data Validation settings with a formula to prevent duplicates

In the formula, A1:A20 is the range you want to auto remove duplicate from.

3. Click OK. And now if you type a duplicate value, a warning dialog will appear.
A screenshot showing a warning dialog for duplicate entries


Auto remove duplicates from a list using Kutools for Excel

If you are not familiar with formulas, you can apply Kutools for Excel’s Prevent Duplicate utility to stop from duplicates being typed in range at once.

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Select the range or a column you want to auto remove duplicates, and then click Kutools > Prevent Typing > Prevent Duplicate. See screenshot:
A screenshot of the Prevent Duplicate option on the Kutools tab in Excel

Some dialogs appear to remind you of certain notices, click Yes > OK to close the dialogs.
A screenshot of dialog boxes for confirmation after applying Prevent Duplicate

Now a warning dialog pops out to remind you when you try to enter duplicate values.
A screenshot showing a warning dialog when attempting to enter duplicates

Here is another relative utility called Prevent Typing, you can specify the character you want to prevent typing or only allow typing in a list as below screenshot show:
A screenshot of Prevent Typing settings for custom character restrictions

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Demo: Auto Remove Duplicates Entries using Kutools for Excel

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