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How to display only rows with certain text in Excel?

Author Sun Last modified

In Excel, the Filter function is used widely in our daily work. And in this case, I introduce how to filter rows with certain text in Excel. For instance, here are two columns, and I want to show the rows which contain “KTE” in column B only as below screenshot shown.
display only rows with certain text

Show rows contain a specific string by Filter function

Show rows contains a specific string by Kutools for Excelgood idea3

Show rows contain a specific string by Filter function

To display rows that contain a string, you can do as below:

1. Select the ranges you use, and click Data > Filter to enable the Filter function.
click Data > Filter to enable the Filter function

2. Then click at the filter icon on the column you want to filter on, and select Text Filters > Contains. See screenshot:
select Text Filters > Contains from the Filter feature

3. In the Custom AutoFilter dialog, you can specify the text you want to filter based on. See screenshot:
specify the text to filter based on

4. Click OK. Then only the rows which contain the text string you specified are displayed.

Show rows contains a specific string by Kutools for Excel

If you usually use the same filter criteria across workbooks, you can apply Kutools for Excel’s Super Filter function, it can save the filter settings for reusing easily with only several clicks, without reconfiguring it repeatedly.

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After installing Kutools for Excel, please do as below:

1. Select the data you want to user, click Kutools Plus > Super Filter. See screenshot:
click Super Filter to enable this feature

2. Then in the Super Filter pane, check Specified to fix the filtering range, and specify the criteria as you need in the pane. See screenshot:
specify the criteria in the Super Filter pane

3. Click Filter to filter the range.
click Filter button to get the result

4. Then click Save current filter settings button save button , then a dialog pops out for you to give this scenario a name, and specify the scenario applying range.
Save current filter settings

5. Click OK, and you can open the scenario by clicking the drop-down menu > Open saved filter settings scenario to select the current saved scenario, or clicking Manage filter settings scenarios button manager button , select the specified filter setting you want, and then click Open to enable the filter settings next time.
click Open to enable the filter settings next time
all scenarios are saved into the Manage filter settings scenarios box

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