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How to compare two sheets in same workbook or different workbooks?

In our daily work, we may encounter the job is to compare two sheets in a same workbook or different workbooks to find the differences between them. Here I introduce some tricks on solving this job in Excel.

Compare two sheets in the same workbook

Compare two sheets in two different workbooks

List all differences between two sheets in the same workbook

Highlight differences between two sheets in the same workbook

Compare and highlight the differences between two ranges in two sheets good idea3


Compare two ranges and select and highlight the same or different values in Excel

In Excel, if there are two tables in a sheet or two sheets needed to be compared, generally, you will compare one row by one manually. But if you have Kutools for Excel's Select Same & Different Cells utility, you can quickly find the same rows or different rows, and, also, you can highlight them with background color or font color as you need. Free trial for full-featured 60-days!
doc select same difference
 
Kutools for Excel: with more than 300 handy Excel add-ins, free to try with no limitation in 60 days.

Compare two sheets in the same workbook

In Excel, you can apply the New Window utility to compare two sheets in the same workbook.

1. Enable the workbook you want to compare two sheets within, and then click View > New Window. See screenshot:
doc compare two sheets 1

2. Then go to the task bar to display the new window of the current workbook. See screenshot:
doc compare two sheets 2

3. Go to the two sheets you want to compare from each window and arrange them side by side. See screenshot:
doc compare two sheets 3

4. Now compare two sheets as you need.


Compare two sheets in two different workbooks

If the two sheets you want to compare in two different workbooks, you can apply the View Side by Side utility to handle it.

Open the two sheets you want to compare between, and activate one sheet and click View > View Side by Side. See screenshot:
doc compare two sheets 4

Then the two sheets in two workbooks have been displayed horizontally.
doc compare two sheets 5

And then you can compare two sheets as you need.


List all differences between two sheets in the same workbook

If you want to list all differences between two sheets in the same workbook, you can apply a formula to a new sheet to solve it.

1. Open the workbook which contains the sheets you want to compare and create a new sheet. See screenshot:
doc compare two sheets 6

2. In the new sheet, select a blank cell, for instance, A1, and type this formula =IF(Sheet1!A1<> Sheet7!A1, "Sheet1:"&Sheet1!A1&" vs Sheet7:"&Sheet7!A1, ""), Sheet1 and Sheet7 are the sheets you want to compare with, and A1 is the first cell you want to compare. See screenshot:
doc compare two sheets 7

3. Then drag the auto fill handle over the range you need to compare between two sheets. See screenshot:
doc compare two sheets 8

Now the differences between two sheets have been listed.

doc compare two sheets 9
doc arrow down
doc compare two sheets 10

 


Highlight differences between two sheets in the same workbook

With the Conditional Formatting utility, you can highlight the differences between two sheets in the same workbook.

1. Select the range in one of both worksheets you want to highlight differences and click Home > Conditional Formatting > New Rule. See screenshot:
doc compare two sheets 11

2. In the popping out dialog, choose to Use a formula to determine which cells to format in the Select a Rule Type section, and type this formula =A1<>Sheet7!A1 in the Format values where this formula is true box, then click Format to specify formatting style to highlight the cells. See screenshot:
doc compare two sheets 12

Tip: in the formula, A1 is the first cell in your selection, Sheet7 is the sheet you want to compare with.

3. Click OK > OK, and now the differences have been highlighted.
doc compare two sheets 13


Compare and highlight the differences between two ranges in two sheets

Actually, here I can introduce you a handy tool – Kutools for Excel’s Compare Cells to quickly compare two sheets in a workbook and highlight the differences.

Kutools for Excel, with more than 300 handy functions, makes your jobs more easier. 

After installing Kutools for Excel, please do as below:(Free Download Kutools for Excel Now!)

1. Select the range you want to highlight the differences and click Kutools > Compare Cells. See screenshot:
doc compare two sheets 14

2. In the Compare Cells dialog, click Browse button doc select button in the According to box to select another range you want to compare with, and check Different cells and specify the background color and font color to highlight the differences. See screenshot:
doc compare two sheets 15

3. Click Ok, a dialog pops out to remind you the different cells have been found, and click OK to close it, the differences have been highlighted and selected as well.
doc compare two sheets 16


quickly select duplicate or unique values in an Excel range.

In Excel sheet, if you have a range which includes some duplicate rows, you may need to select them or outstanding them, but how can quickly solve this job?If you have Kutools for Excel, you can use the Select Duplicate & Unique Cells utility to quickly select the duplicate ones or unique values in the range, or fill background and font color for the duplicates and unique values.  Click for 60 days free trial!
doc highlight duplicate across columns 6
 
Kutools for Excel: with more than 300 handy Excel add-ins, free to try with no limitation in 60 days.


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  • To post as a guest, your comment is unpublished.
    AKIS · 1 years ago
    WHY IN EXCEL 2007 IN MY OFFICE NOT WORK THE A1<>SHEET!A1 NOT WORK
    • To post as a guest, your comment is unpublished.
      Sunny · 1 years ago
      In my Excel 2007, the formula =IF(Sheet1!A1<> Sheet7!A1, "Sheet1:"&Sheet1!A1&" vs Sheet7:"&Sheet7!A1, "") also work, maybe that is something wrong while you copy the formula?