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How to shift down cells and paste copied values in Excel?

In Excel, the copy and paste function may be usually used in your daily work, and so is the insert blank rows operation. But if you want to copy and paste the cells above a specific range as below screenshot shown, you may need to insert blank rows firstly and then copy and paste the cells generally which may be a bit troublesome. In this article, I will tell you a quick method to shift down the cells and directly paste the value.
doc shift down copy 1

Shift down cells and copy


Shift down cells and copy


Here is a function called Insert Copied Cells in Excel, which can quickly insert the copied values above the selected cell.

1. Select the cell values you want to copy and insert above other cells, and press Ctrl + C to copy it. See screenshot:
doc shift down copy 2

2. Then go to the first cell of the range you want to insert the copied values above, right click to show the context menu, and choose Insert Copied Cells. See screenshot:
doc shift down copy 3

3. Then check Shift cells down option in the Insert Paste dialog (If you want to insert the copied values in the left of the range, check Shift cells right option), and click OK. See screenshot:
doc shift down copy 4

Now the copied values have been inserted.


Paste to Visible Range (copy and paste data in visible or filtered cells only.)

excel addin tool for paste data to filtered cells only and ignore hidden cells


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