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How to shift down cells and paste copied values in Excel?

Author: Sun Last Modified: 2024-10-11

In Excel, the copy and paste function may be usually used in your daily work, and so is the insert blank rows operation. But if you want to copy and paste the cells above a specific range as below screenshot shown, you may need to insert blank rows firstly and then copy and paste the cells generally which may be a bit troublesome. In this article, I will tell you a quick method to shift down the cells and directly paste the value.
shift down cells and paste copied values

Shift down cells and copy


Shift down cells and copy

Here is a function called Insert Copied Cells in Excel, which can quickly insert the copied values above the selected cell.

1. Select the cell values you want to copy and insert above other cells, and press Ctrl + C to copy it. See screenshot:
copy the data

2. Then go to the first cell of the range you want to insert the copied values above, right click to show the context menu, and choose Insert Copied Cells. See screenshot:
choose Insert Copied Cells from right click menu

3. Then check Shift cells down option in the Insert Paste dialog (If you want to insert the copied values in the left of the range, check Shift cells right option), and click OK. See screenshot:
check Shift cells down option in the Insert Paste dialog

Now the copied values have been inserted.

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