How to print all conditional formatting rules in a worksheet?

It's easy to view all conditional formatting rules in a worksheet by clicking Home > Conditional Formatting > Manage Rules in Excel, but do you know how to print out all condition formatting rules in this worksheet? This article will introduce a VBA to solve this problem.

Print all conditional formatting rules in a worksheet

Office Tab Enable Tabbed Editing and Browsing in Office, and Make Your Work Much Easier...
Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%
  • Reuse Anything: Add the most used or complex formulas, charts and anything else to your favorites, and quickly reuse them in the future.
  • More than 20 text features: Extract Number from Text String; Extract or Remove Part of Texts; Convert Numbers and Currencies to English Words.
  • Merge Tools: Multiple Workbooks and Sheets into One; Merge Multiple Cells/Rows/Columns Without Losing Data; Merge Duplicate Rows and Sum.
  • Split Tools: Split Data into Multiple Sheets Based on Value; One Workbook to Multiple Excel, PDF or CSV Files; One Column to Multiple Columns.
  • Paste Skipping Hidden/Filtered Rows; Count And Sum by Background Color; Send Personalized Emails to Multiple Recipients in Bulk.
  • Super Filter: Create advanced filter schemes and apply to any sheets; Sort by week, day, frequency and more; Filter by bold, formulas, comment...
  • More than 300 powerful features; Works with Office 2007-2019 and 365; Supports all languages; Easy deploying in your enterprise or organization.


arrow blue right bubblePrint all conditional formatting rules in a worksheet

Please follow below steps to print all conditional formatting rules in a worksheet by VBA.

1. Open the specified worksheet whose conditional formatting rules you will print, and press Alt + F11 keys together to open the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and then paste below VBA code into the new module window.

VBA: List all conditional formatting rules in active worksheet

Sub M_snb()
Dim xRg As Range, xCell As Range
Dim xFormat As Object
Dim xFmStr, xFmAddress As String
Dim xDic As New Dictionary
Dim xSpArr, xOperatorArr
On Error Resume Next
Set xRg = ActiveSheet.Cells.SpecialCells(xlCellTypeAllFormatConditions)
If xRg Is Nothing Then Exit Sub
xDic.Item("Title") = "Type|Typename|Range|StopIfTrue|Operator|Formula1|Formula2|Formula3"
If xSpArr.Count = 0 Then
xSpArr = Split("Cell Value|Expression|Color Scale|DataBar|Top 10|Icon Sets||Unique Values|Text|Blanks|Time Period|Above Average||No Blanks||Errors|No Errors|||||", "|")
xOperatorArr = Split("xlBetween|xlNotBetween|xlEqual|xlNotEqual|xlGreater|xlLess|xlGreaterEqual|xlLessEqual", "|")
End If
For Each xCell In xRg
Set xFormat = xCell.FormatConditions(1)
xFmAddress = xFormat.AppliesTo.Address
If Not xDic.Exists(xFmAddress) Then
xDic.Item(xFmAddress) = xFormat.Type & "|" & xSpArr(xFormat.Type - 1) & "|" & xFmAddress & "|" & xFormat.StopIfTrue
If Not IsEmpty(xFormat.Operator) Then
xDic.Item(xFmAddress) = xDic.Item(xFmAddress) & "|" & xOperatorArr(xFormat.Operator - 1)
End If
If Not IsEmpty(xFormat.Formula1) Then
xDic.Item(xFmAddress) = xDic.Item(xFmAddress) & "|'" & xFormat.Formula1
End If
End If
Next
If ActiveWorkbook.Worksheets("FmCondictionList") Is Nothing Then
Sheets.Add.Name = "FmCondictionList"
End If
Sheets("FmCondictionList").Cells(1).Resize(xDic.Count) = Application.Transpose(xDic.items)
Sheets("FmCondictionList").Columns(1).TextToColumns , , , , 0, 0, 0, 0, -1, "|"
End Sub

3. Click Tools > References.

4. In the References – VBAProject dialog box, please check the Microsoft Scripting Runtime option, and click the OK button. See screenshot:

5. Now you return to the module window, please press F5 key or click the Run button to run this VBA.

Now a new worksheet named as “FmCondtionalList” is created and added before the active worksheet. And you will get all conditional formatting rules listing in this worksheet.

6. Click File > Print > Print to print the list of conditional formatting rules.


arrow blue right bubbleRelated articles:


The Best Office Productivity Tools

Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%

  • Reuse: Quickly insert complex formulas, charts and anything that you have used before; Encrypt Cells with password; Create Mailing List and send emails...
  • Super Formula Bar (easily edit multiple lines of text and formula); Reading Layout (easily read and edit large numbers of cells); Paste to Filtered Range...
  • Merge Cells/Rows/Columns without losing Data; Split Cells Content; Combine Duplicate Rows/Columns... Prevent Duplicate Cells; Compare Ranges...
  • Select Duplicate or Unique Rows; Select Blank Rows (all cells are empty); Super Find and Fuzzy Find in Many Workbooks; Random Select...
  • Exact Copy Multiple Cells without changing formula reference; Auto Create References to Multiple Sheets; Insert Bullets, Check Boxes and more...
  • Extract Text, Add Text, Remove by Position, Remove Space; Create and Print Paging Subtotals; Convert Between Cells Content and Comments...
  • Super Filter (save and apply filter schemes to other sheets); Advanced Sort by month/week/day, frequency and more; Special Filter by bold, italic...
  • Combine Workbooks and WorkSheets; Merge Tables based on key columns; Split Data into Multiple Sheets; Batch Convert xls, xlsx and PDF...
  • More than 300 powerful features. Supports Office/Excel 2007-2019 and 365. Supports all languages. Easy deploying in your enterprise or organization. Full features 30-day free trial. 60-day money back guarantee.
kte tab 201905

Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
officetab bottom
Say something here...
symbols left.
You are guest ( Sign Up? )
or post as a guest, but your post won't be published automatically.
Loading comment... The comment will be refreshed after 00:00.
  • To post as a guest, your comment is unpublished.
    Eagle · 1 years ago
    Works fine!
    Just two notes regarding the comments before:
    * Microsoft Scripting Library must be added, otherwise 'Dim xDic As New Dictionary' cannot be interpreted
    * If you have more then 1 rules defined on the same Range, then only the first will be listed (code shell be extended with a cycle from 1 to xCell.FormatConditions.Count)

    Thanks a lot!
  • To post as a guest, your comment is unpublished.
    Marc · 1 years ago
    Unfortunately doesn't work (excel 2013).
  • To post as a guest, your comment is unpublished.
    Laurent P. · 1 years ago
    L'algo est mauvais, il n'y a pas de boucle pour couvrir les cas ou un range aurait plusieurs format conditionnels.
  • To post as a guest, your comment is unpublished.
    Greg · 2 years ago
    This works great, but is there a way to get a loop that includes all tabs?
  • To post as a guest, your comment is unpublished.
    Kristin Campbell · 2 years ago
    For me it did create a tab and populate information however it was excluding a lot of the conditional formatting was not included. At the time I ran it I had 112 conditional formatting rules set up but only 8 records displayed in the tab.
    • To post as a guest, your comment is unpublished.
      Isa · 2 years ago
      Same for me - it only displayed 7 out of 14 conditional formatting rules. Is there any solution for that?
  • To post as a guest, your comment is unpublished.
    mark clute · 2 years ago
    this does not work. It creates the tab but does not populate the conditional formatting information