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How to print all conditional formatting rules in a worksheet?

Author: Kelly Last Modified: 2017-11-16

It's easy to view all conditional formatting rules in a worksheet by clicking Home > Conditional Formatting > Manage Rules in Excel, but do you know how to print out all condition formatting rules in this worksheet? This article will introduce a VBA to solve this problem.

Print all conditional formatting rules in a worksheet

arrow blue right bubblePrint all conditional formatting rules in a worksheet

Please follow below steps to print all conditional formatting rules in a worksheet by VBA.

1. Open the specified worksheet whose conditional formatting rules you will print, and press Alt + F11 keys together to open the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and then paste below VBA code into the new module window.

VBA: List all conditional formatting rules in active worksheet

Sub M_snb()
Dim xRg As Range, xCell As Range
Dim xFormat As Object
Dim xFmStr, xFmAddress As String
Dim xDic As New Dictionary
Dim xSpArr, xOperatorArr
On Error Resume Next
Set xRg = ActiveSheet.Cells.SpecialCells(xlCellTypeAllFormatConditions)
If xRg Is Nothing Then Exit Sub
xDic.Item("Title") = "Type|Typename|Range|StopIfTrue|Operator|Formula1|Formula2|Formula3"
If xSpArr.Count = 0 Then
xSpArr = Split("Cell Value|Expression|Color Scale|DataBar|Top 10|Icon Sets||Unique Values|Text|Blanks|Time Period|Above Average||No Blanks||Errors|No Errors|||||", "|")
xOperatorArr = Split("xlBetween|xlNotBetween|xlEqual|xlNotEqual|xlGreater|xlLess|xlGreaterEqual|xlLessEqual", "|")
End If
For Each xCell In xRg
Set xFormat = xCell.FormatConditions(1)
xFmAddress = xFormat.AppliesTo.Address
If Not xDic.Exists(xFmAddress) Then
xDic.Item(xFmAddress) = xFormat.Type & "|" & xSpArr(xFormat.Type - 1) & "|" & xFmAddress & "|" & xFormat.StopIfTrue
If Not IsEmpty(xFormat.Operator) Then
xDic.Item(xFmAddress) = xDic.Item(xFmAddress) & "|" & xOperatorArr(xFormat.Operator - 1)
End If
If Not IsEmpty(xFormat.Formula1) Then
xDic.Item(xFmAddress) = xDic.Item(xFmAddress) & "|'" & xFormat.Formula1
End If
End If
If ActiveWorkbook.Worksheets("FmCondictionList") Is Nothing Then
Sheets.Add.Name = "FmCondictionList"
End If
Sheets("FmCondictionList").Cells(1).Resize(xDic.Count) = Application.Transpose(xDic.items)
Sheets("FmCondictionList").Columns(1).TextToColumns , , , , 0, 0, 0, 0, -1, "|"
End Sub

3. Click Tools > References.

4. In the References – VBAProject dialog box, please check the Microsoft Scripting Runtime option, and click the OK button. See screenshot:

5. Now you return to the module window, please press F5 key or click the Run button to run this VBA.

Now a new worksheet named as “FmCondtionalList” is created and added before the active worksheet. And you will get all conditional formatting rules listing in this worksheet.

6. Click File > Print > Print to print the list of conditional formatting rules.

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Comments (8)
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This comment was minimized by the moderator on the site
Regarding the comment by @Eagle, I modified the code to cycle up to 'xCell.FormatConditions.Count' and I retrieved more format conditions, but not all of them.
It appears that this change adds the formats on different ranges for the same cell, but not the same ranges with different formats for the same cell.
I'm not that familiar yet with the code that would extract these extra formats.
This comment was minimized by the moderator on the site
Works fine!
Just two notes regarding the comments before:
* Microsoft Scripting Library must be added, otherwise 'Dim xDic As New Dictionary' cannot be interpreted
* If you have more then 1 rules defined on the same Range, then only the first will be listed (code shell be extended with a cycle from 1 to xCell.FormatConditions.Count)

Thanks a lot!
This comment was minimized by the moderator on the site
Unfortunately doesn't work (excel 2013).
This comment was minimized by the moderator on the site
L'algo est mauvais, il n'y a pas de boucle pour couvrir les cas ou un range aurait plusieurs format conditionnels.
This comment was minimized by the moderator on the site
This works great, but is there a way to get a loop that includes all tabs?
This comment was minimized by the moderator on the site
For me it did create a tab and populate information however it was excluding a lot of the conditional formatting was not included. At the time I ran it I had 112 conditional formatting rules set up but only 8 records displayed in the tab.
This comment was minimized by the moderator on the site
Same for me - it only displayed 7 out of 14 conditional formatting rules. Is there any solution for that?
This comment was minimized by the moderator on the site
this does not work. It creates the tab but does not populate the conditional formatting information
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