Skip to main content

How to print areas, selection, and entire workbook in Excel quickly?

Author: Xiaoyang Last Modified: 2017-03-27

This article is going to introduce ways to print areas, print selections, and print entire workbooks in Excel.

Print areas with setting print areas

Print selection or entire workbook

Print multiple selections (print areas) on one page

One click to print the current page

Easily print multiple selections from many sheets on one page in Excel

For example, you want to print several selections from different worksheets. You can print them one by one. But, for saving papers, you may need to print them on one page together. Kutools for Excel's Print Multiple Selections Wizard can help you copy all selections as linked pictures and place them in a new worksheet, and then you can print them on one page with clicking File > Print once.

ad print multiple selections 3


Sometimes you may not want to print the entire worksheet, but only several areas. You can do it with following steps:

1. Select the area that you will print, and click the Page Layout > Print Area > Set Print Area.

doc-print-areas-workbook1               doc-print-areas-workbook2

2. This is optional. If you want to add another print area, you need to select this area, and then click the Page Layout > Print Area > Add to Print Area.

3. Click the File (or Office button) > Print to print these print areas.

Notes:

(1) Each print area will be printed in a separate page.

(2) This method can simultaneously print multiple print areas from the same worksheet only.


Normally Microsoft Excel prints the whole active worksheet. But you may want to print the selection in active worksheet only, or print the entire workbook. This way is about printing selection or entire workbook in Excel.

1. Select the range that you will print later, and click the File (or Office button) > Print.

Note: This step is not necessary if you will print entire workbook.

2. Go to the Settings section, click the Print Active Sheets button, and select the Print Selection or Print Entire Workbook from the drop down list. See screenshot:

doc-print-areas-workbook3

3. Click the Print button to print the selection or entire workbook immediately.

Notes:

(1) For printing selections, this method can only print one selection from active worksheet at a time.

(2) If you are using Excel 2007, you need to click Office button > Print, and then check Entire Workbook option or Selection option in the popping dialog box. See screenshots:

doc-print-areas-workbook4
doc-print-areas-workbook5

Kutools for Excel's Print Multiple Selection Wizard can help you easily print multiple ranges from many worksheets into one page without page breaks.

Kutools for Excel - Packed with over 300 essential tools for Excel. Enjoy a full-featured 30-day FREE trial with no credit card required! Download now!

1. Click Enterprise > Printing > Print Multiple Selection Wizard. See screenshot:

2. In the Print Multiple Selection Wizard dialog box, click Add button  to add ranges for printing.

Notes:

(1) If you need to print multiple ranges from the same worksheet, you can add them to the Range to print list at a time by holding the Ctrl key and selecting them.

(2) You can click the Remove button to delete selections from the Ranges to print list.

3. Click the Finish button. And then all selections have been copied and pasted as linked pictures into a new worksheet.

4. Click the File (or Office button) > Print to print these selections in one page.

Print Multiple Selections Wizard can help Excel users easily print multiple selections (or print areas) of same worksheet on one page, and print multiple selections from different sheets one one page too.

Kutools for Excel - Supercharge Excel with over 300 essential tools. Enjoy a full-featured 30-day FREE trial with no credit card required! Get It Now


Kutools for Excel: Over 300 handy tools at your fingertips! Start your 30-day free trial with no feature limitations today. Download Now!

Kutools for Excel also provides an Print Current Page utility to quickly print the active page that the active cell is located at with only one click in Excel.

Kutools for Excel - Packed with over 300 essential tools for Excel. Enjoy a full-featured 30-day FREE trial with no credit card required! Download now!

Just click a cell in worksheet, and then click Enterprise > Print Current Page.

And then the current page is printed, and at the same time a dialog box will pop out and tell you which page is printed. See screenshot above:


Kutools for Excel: Over 300 handy tools at your fingertips! Start your 30-day free trial with no feature limitations today. Download Now!

Best Office Productivity Tools

🤖 Kutools AI Aide: Revolutionize data analysis based on: Intelligent Execution   |  Generate Code  |  Create Custom Formulas  |  Analyze Data and Generate Charts  |  Invoke Kutools Functions
Popular Features: Find, Highlight or Identify Duplicates   |  Delete Blank Rows   |  Combine Columns or Cells without Losing Data   |   Round without Formula ...
Super Lookup: Multiple Criteria VLookup    Multiple Value VLookup  |   VLookup Across Multiple Sheets   |   Fuzzy Lookup ....
Advanced Drop-down List: Quickly Create Drop Down List   |  Dependent Drop Down List   |  Multi-select Drop Down List ....
Column Manager: Add a Specific Number of Columns  |  Move Columns  |  Toggle Visibility Status of Hidden Columns  |  Compare Ranges & Columns ...
Featured Features: Grid Focus   |  Design View   |   Big Formula Bar    Workbook & Sheet Manager   |  Resource Library (Auto Text)   |  Date Picker   |  Combine Worksheets   |  Encrypt/Decrypt Cells    Send Emails by List   |  Super Filter   |   Special Filter (filter bold/italic/strikethrough...) ...
Top 15 Toolsets12 Text Tools (Add Text, Remove Characters, ...)   |   50+ Chart Types (Gantt Chart, ...)   |   40+ Practical Formulas (Calculate age based on birthday, ...)   |   19 Insertion Tools (Insert QR Code, Insert Picture from Path, ...)   |   12 Conversion Tools (Numbers to Words, Currency Conversion, ...)   |   7 Merge & Split Tools (Advanced Combine Rows, Split Cells, ...)   |   ... and more

Supercharge Your Excel Skills with Kutools for Excel, and Experience Efficiency Like Never Before. Kutools for Excel Offers Over 300 Advanced Features to Boost Productivity and Save Time.  Click Here to Get The Feature You Need The Most...

Description


Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
Comments (1)
No ratings yet. Be the first to rate!
This comment was minimized by the moderator on the site
Hi, Whenever i try to print an entire workbook it defaults to 2-sided anyway to change this without adjusting every page to one sided? thanks for your help
There are no comments posted here yet
Leave your comments
Posting as Guest
×
Rate this post:
0   Characters
Suggested Locations